Letter to Supplier \x1d\ Confirmation of contract and single product \x1d\●×××× The negotiation department is the only department to purchase goods and determine suppliers on behalf of the company \ x1d \ ● Before the contract is concluded, the supplier must provide the negotiator with its manufacturer's credit information, relevant certificates of goods and other certificates required by the government for special goods (the supplier must have a fax machine, otherwise it cannot cooperate). \x1d\☆ Copy of business license, organization code and tax registration certificate. \x1d\☆ Copy of production license/agency certificate. \x1d\☆ Quality inspection certificate/health and quarantine certificate/Beijing sales license (for foreign products)/commodity inspection certificate (for imported products). \x1d\●×× supermarket headquarters supplier contract is valid for all stores in×× supermarket. Suppliers, supermarkets and their stores must abide by the implementation. \x1d\● After the contract is confirmed by both parties, the negotiation department will input the basic information of the supplier and the negotiation results of the contract terms into the computer and send them to the store, and give the supplier a unique "vendor code" in the ×× supermarket (the same supplier supplies items of different departments in the ×× supermarket, only adding the department number before the "vendor number" to show the difference). \ x1d \ ●××× The list of purchase and sale items is an important annex to the contract, which is the basis for XX supermarket to purchase specific items from suppliers and a comprehensive description of the basic information of each item. \x1d\● The list of purchased and sold items must be signed by both parties for confirmation. After confirmation, the negotiation department will input the basic information of items into the computer and send it to the store, and give each supplier a unique "item code" for each item in the supermarket. \x1d\● If there is any change in the basic information of suppliers and the basic information of single products they supply (single product adjustment or packaging/specification/price, etc.), the negotiators shall be informed in writing one month in advance, so as to correct the list of purchased and sold single products in time and change the basic information of suppliers and single products recorded by the computer system. This will ensure the smooth ordering, inspection, reconciliation and settlement, and improve the accuracy and efficiency of the data of both parties. \x1d\● After confirming the contract, both parties do not promise to buy, and the purchase of goods needs to be carried out through the store order form. Please contact the negotiator if you have any questions about the contract or the list of purchase and sale items. \x1d\● The supplier shall contact the negotiator to solve all problems related to commodities and commodity promotion. \x1d\● The negotiation department negotiates reception days for suppliers every Monday, Tuesday, Thursday and Friday. In order to improve efficiency, please make an appointment with the negotiator. \x1d\● In order to save the round-trip time, please notify the negotiator by fax as far as possible of the change of basic information of suppliers and their single products and the confirmation of promotion. \x1d\ About ordering/delivering/accepting goods \x1d\● The store business department sends orders to suppliers according to the sales and inventory situation in the store according to the basic information of suppliers and single items transmitted by the negotiation department (the orders must be printed by computer, and the handwritten orders are invalid). \x1d\● Orders must be sent to suppliers by fax (non-fax suppliers can refuse delivery and report to the company's audit department). \x1d\● After receiving the order, the supplier should prepare the goods in time according to the order and deliver them to the receiving group of the ordering store at the required time. \x1d\● The supplier must deliver the goods according to the order, and the receiving department refuses to receive the goods if they are not in conformity with the order, and refuses to receive the goods if there is a problem with the quality of the goods. The same mistake cannot be repeated. \x1d\● The fax of the order is unclear or the order quantity is unclear, please contact the designated personnel of the store for confirmation. If the temporary goods are insufficient or out of stock, please report to the store business supervisor or manager in time and negotiate a solution. Please report the items that have been out of stock for a long time (more than 1.5 days) or that the supplier has stopped production and supply to the negotiator one week in advance, so that the negotiation can be terminated in time in the computer system and the store will not order any more. \x1d\● After receiving the goods, the supplier should sign the order/inspection list for confirmation. Please confirm the refund price, quantity and amount, and then sign the return form. And record the serial number of the order/inspection list and the return list. \x1d\ About reconciliation and payment \x1d\● The accountant of the store's finance department is responsible for the reconciliation with suppliers. \x1d\● The reconciliation will be started 15 days before the settlement date. The reconciliation time is from 9: 31 am to 12: 11 am every Monday to Friday. \x1d\● In order to save time, please ask the supplier to report the amount to the accountant by fax during the reconciliation period. On the third day at the latest after confirming that the accountant receives the fax, the accountant must call the supplier to reply whether the amount is consistent. If it is not, both parties should make an appointment to check it in detail. \x1d\● After the reconciliation is completed, please issue a value-added tax bill according to the amount checked by both parties, and ask the supplier to send the tax bill to the finance department at least 7 days before the settlement date to ensure the timely settlement. \x1d\● When the supplier handles the payment for the first time, please provide: \x1d\☆ the certificate of the payment representative authorized by the company, including the letterhead of the company, the name and signature of the payment representative and the company seal. \x1d\☆ Copy of the ID card of the settlement representative and stamped with the company seal (A4 size paper). \x1d\☆ Supplier's bank and account number. \x1d\● In the event of a refund from the supplier, please use the company's letterhead to explain why the check is invalid, affix the company seal and pay a handling fee of RMB 11. The finance department will reissue the cheque five working days after receiving the invalid cheque. \x1d\● If the supplier's cheque is lost, please report it to the account bank of XX supermarket immediately. If the cheque is not fraudulently claimed, the Finance Department will reissue the cheque 31 days after the supplier reports. \x1d\ About the division of work \x1d\● Negotiators in the negotiation department are responsible for: the signing and termination of suppliers, the addition, termination and price change of single products, promotion and sponsorship fees. \x1d\● The Finance Department is responsible for verifying the sponsorship fees confirmed by the negotiators and suppliers in the negotiation department of the receiving area. \x1d\● The salesperson/supervisor of the store's business/receiving section is responsible for ordering, inspecting and returning goods. \x1d\● The accountant/accountant in the store finance department is responsible for reconciliation, settlement and compensation. \x1d\● The store business manager is responsible for: long-term rental of in-store piles and in-store advertisements. \x1d\ If the supplier encounters problems in the above links, he can complain to the negotiation department: negotiation manager/district manager; In-store: Manager. \x1d\ Other business requirements \x1d\● We both hope to provide customers with the best quality products at the lowest price, so as to win more customers. For both of us, this means an increase in sales and an increase in business. To this end, the supermarket must have the lowest cost. \x1d\● In order to promote in-store sales, XX supermarket requires suppliers to actively participate in promotion, and support the promotion activities, new store opening and celebration of XX supermarket. \x1d\●×× Supermarket hopes that suppliers and negotiators will exchange more opinions and suggestions on commodity adjustment, price adjustment and promotion activities, and is willing to share sales performance and market information with suppliers. \ x1d \ ●××× Supermarket requires suppliers to be honest in cooperation, all the credit and certification materials provided must be legal, true and effective, and the goods supplied to the store must be consistent with the goods selected by negotiators. \x1d\● In case of customer complaints or inspection and punishment by government professional departments due to commodity quality problems, the supplier shall compensate for the losses related to ×× supermarket. Xx supermarket decides whether to increase the punishment or terminate the cooperation according to the seriousness and the degree of influence. \x1d\●×× Supermarket stipulates that all business negotiations must be conducted with negotiators in the company's negotiation room, and all business activities are open. \x1d\●×× In order to protect the interests of our partners, the rights and interests of our customers and the incorruptibility of our staff, all business activities are open and transparent. \x1d\●×× Supermarket believes that any benefits (such as kickbacks, gifts or other benefits) given by suppliers to negotiating or operating employees will lead to the increase of operating costs and unnecessary expenses of both parties. We don't want this to happen, so ×× Supermarket stipulates: \x1d\☆ All employees of××× Supermarket, regardless of their positions, are not allowed to go from companies or companies that have business dealings with×× Supermarket for personal benefit. These gifts include: entertainment tickets, securities, kickbacks in the form of cash or commodities, travel, holiday gifts and catering paid by suppliers. \x1d\☆ The supplier is requested to support and cooperate with this regulation. If the supplier bribes the employees of XX supermarket for his own benefit, the cooperation will be terminated as soon as it is discovered. If the member \x1d\ asks the supplier for personal benefit or uses his power to suppress the normal cooperation of the supplier, please report it directly to the company's audit department. \x1d\☆ Any expenses incurred by the supplier in sponsoring the ×× supermarket must be accompanied by the charging document of the ×× supermarket confirmed by both the negotiator and the supplier. The supplier will pay the determined expenses with this document to the finance department, which will sign the charging document and issue the corresponding invoice to the supplier after receiving it. The supplier will hand over the charging document with the financial seal to the negotiator, and the negotiator will paste this document in the contract. The supplier has the right to refuse to pay if the negotiator fails to fill in the charging document or the finance department fails to issue the corresponding invoice. \x1d\☆ For the expenses not paid within the time limit, the head office has the right to deduct them from the payment payable with the confirmed contract or charging documents. \x1d\ About supplier suggestions or complaints \x1d\●×× Supermarket is willing to listen to good suggestions or opinions that are helpful for business cooperation and business promotion of both parties. \ x1d \ ●××× Supermarket's maintenance of suppliers' interests means strict implementation of contracts, agreements, documents and company regulations confirmed by both parties at all levels. Suppliers can complain and report to the company's audit department about employees and departments who do not implement it. The company keeps all complaints and reports (letters, statements, informants, etc.) highly confidential. \x1d\ Audit Department Address: Audit Department of XX Supermarket, XX District, XX City, zip code