1. Set goals: define the goals and objectives of the tea break, such as providing opportunities for participants to rest and communicate, and displaying corporate image.
2. Determine the budget: Set the budget limit for tea break according to the scale and expected effect of the activity. Consider food, drinks, equipment rental, personnel expenses and other expenses.
3. Planning menu: According to the theme of the event and the tastes and preferences of the participants, design the catering menu for the tea break. Consider offering a variety of choices, including snacks, fruits, desserts, drinks, etc.
4. Looking for suppliers: Cooperate with reliable catering suppliers or cafes to ensure the quality and supply capacity of food and beverages. Order the required quantity and negotiate the service time and price.
5. Arrange the venue: Choose a suitable venue according to the scale of the activity and the number of participants, and ensure enough coffee break space. Arrange the placement and decoration of tables and chairs to create a comfortable and warm atmosphere.
6. Activity process: reasonably arrange the tea break time in the activity schedule to ensure that participants have enough time to enjoy food and drinks, communicate and rest.
7. Service personnel: arrange a sufficient number of service personnel, including waiters and cleaners, to ensure the smooth supply of food and drinks, and clean up tableware and garbage in time.
8. Highlights: You can consider adding highlights for tea breaks, such as special drinks, making or displaying food on the spot, and increasing interaction and memory points.
9. Coordination and communication: Keep close communication with suppliers, site and relevant staff to ensure that all details and plans can be implemented smoothly.
10. feedback and improvement: after the activity, collect the feedback from the participants, sum up the experience and lessons, and provide the direction for improvement and optimization in the future tea break planning.
The above are the general steps of planning a tea break, which can be adjusted and refined according to the activity demand and budget.