Basic law enforcement officers in the production of supervision of the letter process, prone to many common errors, the author combined with daily law enforcement practice, to talk about the supervision of the letter of advice in the problems that are likely to arise, and to explore how to improve the quality of supervision of the letter of advice production.
One of the common problems in the supervision of the opinion letter
(a) the language is not standardized
Supervision of the opinion letter does not meet the requirements of the use of ballpoint pen writing, handwriting is not clear, the text is not standardized. The use of non-standardized abbreviations, such as "should be licensed, the layout should be reasonable, should be added to the three defense facilities," etc., did not make it clear what people are required to hold what license, what place should be how the layout of the three defense facilities refers to which three defense, so that the supervised person can not read. Supervision opinion letter has the role of technical guidance, that is, through the supervision of opinions to guide and help the parties to achieve the standards and requirements set by law and norms. If the law enforcement officers did not use standardized language clearly expressed, the parties do not understand the intention of the law enforcement officers, can not play a technical guidance role.
(B) the use of non-standard
Some will supervise the opinion as a notice, such as not obtaining a food service license or not obtaining a health certificate for illegal food service activities, supervisory opinion written as: "deadline xx days must apply for food service license or health certificate"; some will supervise the opinion as a product marketing. The supervisory advice as a product sales letter, such as the installation of XX brand disinfection cabinets, etc.; and even more supervisory advice as a penalty decision letter, in the supervisory advice in the warning or fine and other content. These incorrect use, so that the supervision of the letter of opinion has lost its seriousness.
(C) is not targeted
Some supervisory advice due to lack of professional knowledge of law enforcement officers, the guidance content is too simplistic, the advice is not targeted, untargeted, or even a form, often ineffective, and can not play a due role in technical guidance. Such as supervisory advice written as "should strengthen food safety management, the implementation of food safety system", too formalized, empty content, no target.
(D) no operational
Some of the supervision of the opinions put forward in the letter of advice, requirements, measures, methods and other abstract, general, not operational, the supervised people do not know how to do after reading. For example, in the inspection found that the supervised person tableware is not disinfected, the supervision opinion is simply written as "tableware to be disinfected", not specifically written in different tableware were applied to the disinfection method, so that the supervised person can not do against the proposed advice.
(E) no certainty
Supervision of the opinions in the letter of advice, requirements are not clear, not sure, the use of ambiguous words, such as "try to", "strive to", "the best ", "in principle" and other ambiguous words and phrases, resulting in can be understood in this way can also be understood that way, can be implemented also can not be implemented as a result of the loss of the significance of the supervision of the letter of opinion and role.
Two, the production of supervisory opinion notes
(a) to be serious. Supervision of the letter of opinion is on behalf of the administrative organs of the supervised person to implement laws and regulations of a formal opinion, in the production of seriousness, the opinions, requirements, conclusions should be based on, to comply with science, in line with the relevant laws and regulations, can not write some of the scientific or even layman's opinion. This requires law enforcement officers to familiarize themselves with the relevant laws and regulations, master the relevant professional knowledge, and in-depth grasp of the actual first-hand materials, in order to put forward realistic and scientific opinions.
(ii) the writing should be standardized. Opinion should be clear handwriting, the text should be smooth, the language should be standardized, the words should be accurate, the sentence should be rigorous, the language should be sure, such as the use of "should", "must", "shall not" and other clear language. Clear language should be used. Can not use the meaning of unclear, easy to discriminate between the meaning of the abbreviated language, not to mention the writing of misspelled words. Opinions should be specific and complete, so that the supervised person is clear about the expression of the meaning of law enforcement officers.
"Food Service Food Safety Supervision and Law Enforcement Instruments Guidance Manual" requires that the instrument should be in accordance with the prescribed format, filled out with blue or black ink pen or signature pen, to ensure that the handwriting is clear, standardized text, page clean. The use of standardized language in line with the requirements of official language, and strive to complete the language structure, sentence components, shall not be arbitrarily omitted, do not use ambiguous words and phrases, such as: "I hope that", "most of the" and so on. Appropriate use of legal terminology and specialized terminology to accurately reflect the objective reality. Printed in accordance with the prescribed format when available.
(C) to be used correctly
Supervision opinion is the food and drug supervision and management department of the inspected food service providers issued guidance or directive instruments. Supervisory opinions should address the problems found to propose improvements, so that the operation of food service providers in line with food safety standards or relevant requirements.
Daily supervision work found in the food service providers of minor violations of the law, requiring them to be corrected, the supervision opinion should be used, but also can be used to order the correction of the notice. Serious offenses should be subject to administrative penalties such as warning or fine, should use on-the-spot administrative penalty decision or administrative penalty decision, and can not be filled in the supervision of the opinion of the content of the warning or fine instead of administrative penalty decision.
Supervision opinion is the expression of the supervisory authority to express the formal opinion of the use of instruments, can not be used indiscriminately, can not be related to the supervision of the work of the supervisory opinion of the supervisory work of the supervisory letter to ask for supervised, such as notice of the meeting, notice of medical examination, notice of the payment of money, notice of the sale of products, etc., so that the supervision of the opinion of the seriousness and significance of the letter is lost. Such as not obtaining a food service license or not obtaining a health certificate for illegal food service activities of the parties, should be put forward "not obtaining a food service license or health certificate, shall not be engaged in food service activities," the supervision of the views, and can not be written as a limit of 7 days to receive the "Food Service License", in the X month X to XXX for the Physical examination. Another example is to require catering units to add facilities and equipment, only need to clearly put forward the parties need to add the name of the facilities or equipment can be, can not specify the purchase of what brand of products.
(D) to be specific and operational. Supervision of the opinion, the requirements must be targeted, not targetless, according to the supervision and inspection of the facts found in violation of the law, the detection of non-compliance with the standard data and so on to put forward the corresponding comments, requirements, measures, methods.
Supervision of the opinion, the requirements should be clear, sure, specific, operable, supervised by the supervisor to see after the requirements to do, such as the requirement to be supervised by the "processing premises to install screen doors, screens", should specify what position of the windows and doors to be installed screens, screens, so that supervised by the person can The supervisee should be able to do it accordingly. In addition, our comments should also be practical, not detached from reality, can not be done.
In summary, the supervision of the letter of opinion in the actual food service food safety supervision in the use of frequency, the use of a wide range, is the daily supervision of the parties to the use of the most instruments, production requirements. Law enforcement officers only fully grasp the relevant laws, regulations and professional knowledge, and strive to improve their own quality, in order to correctly produce and use the supervision opinion.