Formulate travel execution standards and make clear the reasonable execution standards of employee travel expenses.

Formulate a travel plan and implementation reporting mechanism, and require employees to submit explanations of relevant expense plans and actual expenditures when applying for and reimbursing travel expenses, and make necessary explanations for the overspending part.

In fact, it is to formulate a reasonable travel system, require employees to strictly implement it, and at the same time formulate corresponding punishment measures.

Business card is the best tool for travel management.

From a purely financial point of view, the enterprise credit card (business card) launched last year is undoubtedly the best tool for enterprises to manage travel. Enterprises need a centralized platform to process business travel data. The company card can integrate the data before, during and after the trip, so that the company's travel manager can obtain all-round information, thus better optimizing and integrating internal resources.

Corporate cards have the same attributes as ordinary bank cards, such as credit consumption, so cardholders can handle payment and settlement business conveniently and quickly, and the company's daily official expenses such as travel expenses, conference expenses, entertainment expenses and sporadic purchase expenses will be paid by official cards as much as possible; At the same time, it has the unique attribute of financial management. For example, the employee's credit limit can be set flexibly and changed as needed according to the specific situation; Provide company and individual reports, various professional reports, and control the financial operating expenses of enterprises. Enhance the transparency of employees' official consumption and better budget the next financial expenditure.

Specifically, each enterprise and each card under the enterprise can set a quota. When employees are on business trips. Use the company card to spend money, obtain transaction vouchers and invoices, and then submit them to the financial department of the unit for reimbursement. When the repayment is due, the financial department of the unit will pay the money directly to the issuing bank. The credit line is generally determined by the bank according to the credit line of the enterprise. Because of the use of credit card, it can help the company realize cashless fund transfer and reimbursement. Eliminate the cumbersome loan repayment process, saving time and cost for the company and employees. At the same time, the longest interest-free repayment period is 56 days, which effectively improves the company's capital utilization rate.

Advantages: With the work of credit card, basically most of the consumption during business trip can be covered, and the consumption transparency is high. And an interest-free repayment period of up to 56 days. Therefore, for many small and medium-sized enterprises, we can make full use of this interest-free period to alleviate the pressure of insufficient liquidity. Consumers can enjoy the points reward program of the bank.

Disadvantages: There are no obvious discounts on hotel and air ticket reservations. However, due to the information management tools of banks, enterprises can make a detailed analysis of their travel expenses and draw corresponding reports. Enterprises can explore huge potential saving space through this analysis report, which is an excellent basis for enterprises to negotiate prices with airlines, hotels, car rental companies and their related service providers.

Cost of use: At present, banks charge different standards for annual fees for corporate cards, some are temporarily exempted from annual fees, and some vary from 180 yuan to 400 yuan per card. Some banks offer incentive plans. The annual fee can be waived if the consumption reaches a certain amount.

Professional websites are the "travel stewards" of enterprises.

Personal self-help tours generally get services from professional websites such as Ctrip. Now the business trips of enterprise employees can also be managed through some professional websites.

Take advantage of travel agencies

In the impression of many people, travel agencies mainly organize individual tourists to travel with groups. In fact, the main business income of large foreign travel agencies comes from corporate business, among which travel management is the most important. In recent years. Domestic travel agencies began to use the resources at hand to gradually set foot in this industry, and the name of their business was gradually changing. From the initial exhibition tourism to the current tourism management.

Exhibition incentive travel is the most common demand for business travel. As the name implies, if a company needs to go to an exhibition or a large conference in a different place. Traditionally, employees contact the destination hotels themselves and book round-trip transportation. In addition, because most employees of enterprises regard business trips as jobs that can bring unexpected income, bosses often acquiesce in the existence of this "quasi-welfare system", so they will also arrange to visit famous local attractions after attending normal official duties at their destinations. This way is convenient to operate. But for enterprises, the biggest hidden danger is that travel expenses cannot be transparent. Whether employees consciously falsely report the number of people, or the cost increase caused by personal small reservations, it means increasing expenses for enterprises. When enterprises realized this problem, travel agencies began to appear.

What are the advantages of travel agencies? Book rooms, cars and tickets. Through the accumulation of personal travel business for many years, travel agencies have rich industry resources in transportation, hotels, scenic spot ticketing and so on. After the enterprise informs the travel agency of the destination and the number of participants, the travel agency will first help to book air tickets and group tickets, then book hotels according to the group price, finally plan the tour route according to the local surrounding attractions, and finally determine the quotation according to the itinerary. Generally speaking, this quotation is cheaper than the enterprise itself 10%. After this "project" business is familiar to both parties, a complete travel management business will naturally appear, and this business actually adds details such as annual plan and travel agency advance funds on the basis of exhibition incentive travel.

Advantages: Travel agencies are rich in resources and can get the lowest service price, including catering, conference and other expenses, which can be invoiced through travel agencies. More and more regions in China have begun to recognize that travel agency invoices can be used as reimbursement vouchers, which is more convenient financially and conducive to controlling costs.

Disadvantages: the itinerary is fixed, and it is difficult to change the itinerary after arriving at the destination. Besides. In view of the average service level of domestic travel agency industry, we should not expect too much from the service quality.

Cost of use: One of the profit sources of travel agencies is the business kickbacks of hotels and travel agencies. Hotels and attractions will be settled monthly or annually according to the business volume of travel agencies. The more business, the more kickbacks. If the enterprise chooses this method, the cost is zero. The other one is obvious. Travel agencies directly quote hotels and scenic spots to enterprises. Then add a service fee, which is a common management method in the world, but at present only a few foreign-funded enterprises in China will choose this method. The settlement of service fee is based on the contract of both parties.