1) Pre-meeting coordination meeting: Before going to the meeting place, we should arrange a pre-meeting coordination meeting with the meeting place and the main organizer. The purpose of the coordination meeting is to discuss the whole details of the on-site arrangement of the meeting in detail, so that everyone knows the responsibility and coordination on the spot. General conference organizers communicate with the main staff of the venue, such as site engineering, service, catering, security personnel, etc. If audio-visual equipment is used in the meeting, audio-visual engineers are invited to attend, and all major contractors are invited to attend. (2) Telephone, walkie-talkie, paging telephone: Small meetings may not need an internal contact system, but use an internal telephone. However, for large-scale meetings, relying only on the telephone system of the venue or hotel may delay things, so it is necessary to install several dedicated telephones. Some hotels and conference centers have limited dedicated telephone lines and equipment, so appropriate fees will be charged. In most cases, the special line is arranged through the local telephone system, and the application must be made at least four weeks in advance. It is best to apply for special telephone lines and internal systems for large meetings. It is often difficult to get the telephone number before the conference manual is printed, but sometimes it can be explained to Raytheon that they can provide the number first, but there is no guarantee that the number is the same at that time. If the meeting is held in the conference center, they have their own internal telephone system, so if they have the telephone number in advance, it will not be so complicated. 1. Negotiate with the lessee that in case of failure, it should be repaired and replaced immediately even on weekends and holidays. 2. Rent more mobile phones and chargers in case of failure. 3. Know in advance which parts of the venue are communication dead ends, and these places use other communication methods. Don't forget to charge it every night. 5. Assign walkie-talkies to the people who are mainly responsible for the meeting. 6. Only used for emergency communication, not for chatting. ; (III) Service Desk and Information Center Every organizer understands that it is necessary to provide a service desk and information center during the meeting. Service desks and information centers can be very simple or very complicated. Providing basic information and news in this center is the responsibility of one or more people. It can be the staff of the organizer, or it can hire local temporary staff to provide conference materials and local materials. The simplest message center is a 3 m x 3 m bulletin board, grouped alphabetically. Participants leave messages or answer external calls. Which participant should each message be sent to? The message center should have a shelf or cylinder, which can be provided by the conference center. The center can also provide aviation, car rental and tourism services. It is more complicated to type messages on the venue or computer through slide show (there are no message racks or columns in domestic convention centers). Basic equipment: 1. Put the service desk in the central area of all activities. 2. Ensure that the service desk has enough space to place message boards, etc. 3. Ensure that the service desk can receive telephone lines. 4. Other necessary items. 5. Print some messages in advance. 6. Prepare enough pens, because the applicant will take them away. 7. Phone book. 8. Envelope, some people want the information they receive to be sealed in an envelope. 9. Local information. 10. Guide to local restaurants. 1 1. map. 12. Sightseeing and shopping guide. Ordering service: Our company has long-term agreements with a number of large and medium-sized catering service companies, which can book meals for various meetings for you and deliver meals to the venue according to your requirements and standards. Famous chef, full flavor, Beijing Sichuan cuisine, Lu Yue flavor. The price is extremely favorable. You can choose high, middle and low-grade snacks, and all kinds of snacks can better meet the tastes of different friends. Methods and precautions for ordering food at the meeting: 1. The company only provides conference subscription, and you must attend the company's conference service. 2. Our company provides food delivery at the venue free of charge. You can modify your ordering requirements and standards at will two days before ordering. Please make a reservation as early as possible. In order to ensure the supply of the order, please add your order intention when booking the meeting. The meal fee should be paid together with the conference fee. If the ordering standard is modified, the expenses incurred will be refunded more and replenished less. 6. Please confirm your order range, delivery quantity and delivery time. 7. The ordering time currently includes breakfast, lunch and dinner. 9. The company reserves the right to order or not. And put it forward when the meeting is scheduled. We will reserve a venue according to your needs, and make a detailed analysis of your various situations to formulate the most perfect plan; We will choose the meeting place for you according to the level of the meeting; We will determine the specific venue for you according to the requirements of the conference on the surrounding environment; We will decide whether to divide the meeting into several sub-venues according to the specific situation of the meeting, choose the venue of the sub-venue and make an appointment for you in advance. We will design and arrange the venue layout for you according to the specific situation of the meeting, and carefully design all the details; We will provide you with all the equipment needed for the meeting according to your needs, and put it in the designated location in advance; According to your requirements, we will debug the equipment for you in advance and conduct drills to ensure the smooth progress of the meeting. Design and production of printed matter We will provide one-stop service for the design and production of printed matter such as brochures for your meeting; We will design the style, content and pattern of printed matter according to the specific needs of the meeting; We will designate a special manufacturer to produce and print your printed matter; We will deliver printed materials to the meeting place or designated place in advance according to your needs. We will arrange corresponding vehicles to pick up and drop off the participants according to the specific situation and the number of participants. Our special car will wait for the participants at the designated place in advance and deliver them to the venue or hotel quickly and safely. We will book all kinds of meals for you according to the preferences of the participants: western food, Chinese food, buffet, banquet and so on. We will recommend different dining places for you according to the specific situation of the participants, venue and hotel location. We will design different leisure ways for you according to the preferences of the participants. We can design special tourist routes for you to facilitate your travel; We will introduce the entertainment facilities near the hotel for you to choose from. 2. Implement the terms of the agreement confirmed by both parties, and protect the legitimate rights and interests of both parties on the premise of ensuring the services you need. 3. Provide a meeting sign-in desk, assign a special person to assist the meeting group to distribute materials and handle relevant sign-in procedures. 4. During the meeting, call early, wake up in time, and let the delegates rest in peace. 5. Provide free meeting notice cards, water cards and seat cards for the meeting. 6. According to the actual situation, provide free airport and train station shuttle service. If participants need to return early, they can set up a return ticket reservation in the corner of the hall. 7. If you need to provide souvenirs with local characteristics for the guests after the meeting, we will provide necessary services and information and help you buy them. 8. If you need to provide a rare travel activity for the participants after the meeting, we will provide you with the best travel itinerary, visit the best scenic spots, arrange the best flight time, taste the most representative local flavor meals, the best tour guides, first-class drivers and tourist vehicles in good condition, and provide you with a suitable and fair price. 9. Booking service: booking discounted air tickets on behalf of major airlines and corresponding major routes; Free reservation of hard sleeper tickets for return trains from all over the country. 10. Our agency plans, organizes and executes the reception work of the conference according to the wishes and requirements of customers, so as to ensure the conference customers and maximize their satisfaction; Maximize the quality of conference reception services.

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