storage life of archives

According to the Archives Law of the People's Republic of China and other relevant regulations, in order to facilitate the Party, government organs and people's organizations at all levels (hereinafter collectively referred to as organs) to accurately divide the storage life of archives, so that the stored archives can not only reflect and maintain the historical features of the main functional activities of organs, but also facilitate their storage and utilization, we have formulated the Provisions on the Storage Life of Documents and Archives and the Regulations on the Storage Life of Documents and Archives formulated in 1983. The storage period of documents and files is set to be permanent, long-term and short-term. The long term is about 16 to 51 years, and the short term is less than 15 years. If there are other provisions on the storage period and destruction of special files, the relevant provisions shall prevail.

2? Principles for determining the retention period of government archives:

to determine the storage value of archives, we should adhere to the viewpoints of dialectical materialism and historical materialism, correctly analyze and identify the practical and historical functions of the contents of archives, comprehensively determine the storage value of archives and accurately determine the storage period of archives according to the needs of the work of this organ and the need to accumulate historical and cultural wealth for the country. ?

2? Any archives that reflect the main functions and activities of the organs and their basic historical features and are of long-term use value to the organs, national construction and historical research are classified as permanent custody. It mainly includes: the files made by this organ which belong to the policy of laws and regulations, the files formed by dealing with important issues, the main files for holding important meetings, the important requests for instructions, reports, summaries, comprehensive statistical statements, the archives for institutional evolution and the appointment and removal of organ leaders; The main archival materials issued by the higher authorities directly under the jurisdiction of the authority and to be implemented, and the important archival materials that are not directly under the jurisdiction of the authority and to be implemented.

2? Any archival materials that reflect the general work activities of the organ and are valuable for reference and use in the work of the organ for a long time shall be classified as long-term storage. It mainly includes: archival materials of general work problems of this organ, main archival materials of general meetings, general archival materials formed by personnel management, general archival materials issued by directly superior organs that belong to the business in charge of this organ and need to be implemented, and archival materials such as important summaries, reports and statistical statements submitted by subordinate organs.

2? All archival materials that are of reference and use value to this organ in a relatively short period of time are classified as short-term custody. It mainly includes: archival materials of general affairs of this organ, archival materials that are not in charge of business but should be implemented issued by higher authorities and organs at the same level, and archival materials such as general work summaries, reports and statistical statements submitted by lower authorities. ?

3? Each organ shall, in accordance with these Provisions, the Record-keeping Schedule of Documents and Archives, and the relevant special record-keeping schedule, and in combination with the actual situation of this organ, compile the record-keeping schedule of this organ or this system, which shall be implemented after being examined and approved by the leaders of this organ and reported to the archives administration department at the same level for the record.

4? The military system, democratic parties, enterprises and institutions may, with reference to the spirit of these Provisions, formulate the time limit table for file keeping of their own systems and units.

5? These Provisions and the Schedule for the Preservation of Documents and Archives shall be implemented as of January 1st, 1988, and the Schedule for the Preservation of Documents and Archives and the Provisions on the Preservation of Documents and Archives issued in 1983 shall be invalidated at the same time. ?

what is the retention period of files?

if it's detention, two years. If you hang it in the talent market and the employer, there is no specific time limit, as long as you pay the storage fee every year. I heard that you can also hang it in the street office. It is said that this matter is free.

the time limit of the file retention schedule

the retention period of files is set to be permanent and fixed. Regular periods are generally divided into 31 years and 11 years. The documents and archives for permanent custody mainly include: (1) the laws and regulations and policy archives formulated by this organ; (two) the main archival materials formed by the important meetings and major activities held by this organ; (three) the important business archives formed in the functional activities of this organ; (four) the organ's request for instructions on important issues and the approval and instructions of the higher authorities, important reports, summaries and comprehensive statistical statements; (five) the institutional evolution, personnel appointment and dismissal and other archival materials; (6) Documentary archival materials such as house sales, land requisition, important contract agreements, asset registration, etc. of this organ; (seven) the important archival materials issued by the higher authorities, which belong to the competent business of this organ; (eight) letters, requests for instructions from organs at the same level and organs at lower levels on important business issues, and replies, approvals and other archival materials of this organ. The documents and archives kept regularly mainly include: (1) general business archives formed in the functional activities of this organ; (2) General archival materials formed by meetings and activities held by this organ; (three) the general archival materials formed by the personnel management work of this organ; (four) the archives of the general affairs management of this organ; (five) the organ's request for instructions on general issues and the approval and instructions of the higher authorities, general work reports, summaries, statistical statements, etc.; (six) the general archival materials issued by the higher authorities, which belong to the business in charge of this organ; (seven) the archives issued by the higher authorities and the organs at the same level, which are not in charge of the business of this organ, but should be implemented; (eight) letters, requests for instructions and replies, approvals and other archival materials of the organs at the same level and lower levels on general business issues; (nine) the annual or above plans, summaries, statistics, important special reports and other archival materials submitted by the lower authorities.

what is the long-term retention period of files?

the storage period of files is set to be permanent and fixed. Regular periods are generally divided into 31 years and 11 years.

The documents and archives kept permanently mainly include:

(1) the documents and materials of laws and regulations formulated by this organ;

(2) the main archival materials formed by the important meetings and events held by this organ;

(3) important business archives formed in the functional activities of this organ;

(4) requests for instructions from this organ on important issues, approvals and instructions from higher authorities, important reports, summaries and comprehensive statistical statements, etc.;

(5) archival materials such as institutional evolution, personnel appointment and dismissal of this organ;

(6) Documentary archival materials such as house purchase and sale, land requisition, important contract agreements and asset registration;

(7) important archival materials issued by the higher authorities that belong to the business in charge of this authority;

(8) Archival materials such as letters, requests for instructions from organs at the same level and organs at lower levels on important business issues, and replies and approvals from this organ.

The documents and archives kept regularly mainly include:

(1) General business archives formed in the functional activities of this organ;

(2) General archival materials formed by meetings and activities held by this organ;

(3) general archival materials formed by the personnel management work of this organ;

(4) archival materials of the general affairs management of this organ;

(5) requests for instructions from this organ on general issues, approvals and instructions from higher authorities, general work reports, summaries, statistical statements, etc.;

(6) General archival materials issued by the higher authorities that belong to the business in charge of this authority;

(7) archival materials issued by higher authorities and authorities at the same level that are not in charge of their own business but should be implemented;

(8) archival materials such as letters, requests for instructions from organs at the same level and organs at lower levels on general business issues, and replies and approvals from their own organs;

(9) the annual or above plans, summaries, statistics, important special reports and other archival materials submitted by the lower authorities.

What is archival filing

It is to arrange and classify the archival materials that should be stored for a long time according to certain methods according to the provisions of the Archives Law.

what is the retention period of files?

the storage period can be divided into three types: permanent, long-term and short-term. Permanent storage is to store it indefinitely as long as possible. Long-term storage generally means that files must be stored for about 16 to 51 years; Short-term storage generally refers to less than fifteen years.

files listed as permanent storage are files that have reference function for all the work of the socialist cause and even for generations to come;

The archives listed as long-term storage have no extensive social significance and scientific and historical significance, but belong to the archival materials that need to be consulted in the long-term work of this organ; Files classified as short-term storage are lower than the above two levels. What are the storage periods of archival materials

accounting files that need to be checked in a relatively short period of time?

1. The storage period of accounting files can be divided into two categories: permanent and regular. The fixed storage period is divided into five categories: 3 years, 5 years, 11 years, 15 years and 25 years. The storage period of accounting files shall be counted from the first day after the end of the accounting year.

second, the following is the time limit for keeping accounting files of enterprises and other organizations.

3. Some of the storage periods of the total financial budget, administrative units, institutions and tax accounting files are 11 years.

retention period of accounting files

serial number file is called retention period note

1 accounting voucher class

1 original voucher 15

2 bookkeeping voucher 15

3 summary voucher 15

2 accounting account book class

4 general ledger 15 including journal general ledger

5 subsidiary ledger 15

6 journal 15. Deposit journal kept it for 25 years

7 Fixed assets cards were kept for 5 years after being scrapped and cleaned up

8 Auxiliary account books in 2115

3 Financial reports include financial reports summarized by competent departments at all levels

September financial reports and quarterly financial reports for 3 years including text analysis

11 annual financial reports (final accounts). Permanently including text analysis

four other categories

11 Accounting transfer list 15

12 Accounting file keeping list 13 Accounting file destruction list 13 Permanent

14 Bank balance reconciliation table 5 years

15 Bank statement 5 years

Bank deposit subsidiary ledger can be kept for 15 years.