First, the secretary should be the assistant of the leader, helping the leader to arrange and supervise the daily work.
Such as: arranging meetings, leading schedules, arranging reception plans, etc.
Second, secretaries should constantly improve their working ability, be proficient in drafting and writing official documents, and have a solid Chinese level. According to different working environment and requirements, it is best to have a good level of foreign language.
Third, the secretary is also the staff of the leader, helping the leader to collect information, participate in the thinking of some problems, and help the leader make decisions from the perspective of the leader.
Fourth, deal with documents. Send and receive documents, file, etc.
Requirements for secretaries: study more, be good in character, be decent, have basic knowledge of writing, be proficient in operating modern office equipment, have content, and be able to keep secrets.
The work contents and responsibilities of the office administrative secretary
A, typing speed weight 30%. At the speed of 60 words per minute, the instructions from the following aspects are accurately printed into files in an appropriate format: oral instructions, recorded contents, handwritten notes or official notes, handwritten materials of the general manager, handwritten meeting minutes, etc. ; Print notices, meeting agendas, work schedules and other following materials; Survey of printing industry association; Summarize and print business reports and other reports, including text and tables; Choose printed articles from newspapers and periodicals; Organize and print letters, memos, interview copies and other documents that need to be printed;
B. The reception weight is 25%. Check the signed contract in person or by telephone, and enthusiastically help the callers; Answer calls, convey information, provide information or transfer calls to someone regularly; Receive visitors, provide information or direct guests to the corresponding offices or individuals; As the host, provide temporary services while the guests are waiting; Operate automatic response facilities; Maintain a cooperative attitude towards callers and visitors.
C, 20% weight planning can effectively manage the work schedule, including appointments, meetings, travel and other such activities; Arrange the work schedule; Appoint the general manager, members of the board of directors and other personnel; Prepare travel allowance; Assist in the arrangement of the annual meeting; In order to ensure the implementation of the on-the-job training plan and so on
Secretary to the General Manager:
1, responsible for assisting the general manager in handling daily affairs and providing administrative support for other administrative and business work;
2, responsible for the general manager's daily work arrangements;
3. Be responsible for preparing various management meetings of the company and keeping meeting records;
4. Responsible for the preparation of the general manager's business trip;
5, responsible for answering the phone, answering internal and external inquiries/inquiries, and contact with external personnel;
6. Responsible for receiving the guests of the general manager;
7. Be responsible for receiving and transmitting the documents, letters and telegrams of the general manager, and maintaining the business card book of the general manager and related articles handed over by the general manager;
8. Complete other tasks assigned by superiors.
The duties of an office secretary
First, under the leadership of the office director, do a good job in the daily administrative affairs and secretarial work of the office.
Second, responsible for the drafting, binding and delivery of various documents; Timely handle the sending, receiving and expediting of superior documents; Do a good job in the recovery, repayment and destruction of documents; Do a good job in the collection, management and confidentiality of secretary files.
Third, do a good job in the records and work of various meetings.
4. Handle specific affairs such as recruitment, training and education, performance appraisal, promotion, salary and welfare, various insurances, statistical reports, etc.
Five, do a good job in the management of the seal of the unit, and issue a letter of introduction in accordance with the provisions.
Sixth, do a good job in receiving visitors.
Seven, do a good job in networked microcomputer management, and start the computer to receive files regularly every day; Do a good job in information collection and submission.
Eight, responsible for the procurement and supply of office supplies.
Nine, complete other tasks assigned by the leadership and all kinds of emergency affairs.
Responsibilities of the secretary to the chairman
Direct superior: secretarial section
Indirect superior: chairman of the board.
Nature of work: responsible for secretarial work of relevant documents and materials of the board of directors.
Management authority: entrusted by the chairman, exercise the management authority of daily work coordination and meeting convening of the board of directors.
Management responsibilities: Be fully responsible for the work undertaken.
Main responsibilities:
Responsible for convening board meetings;
Responsible for the minutes of board meetings;
Responsible for the management of company seals and company seals;
Responsible for the preparation and notification of board meetings;
Responsible for the arrangement and filing of meeting materials;
Responsible for the distribution and collection of meeting materials;
Responsible for handling correspondence between the chairmen;
Do a good job of confidentiality and strictly abide by the company's confidentiality regulations;
When the chief of the secretarial section is on a business trip or not at work, he exercises the duties of the chief and manages the undergraduate work.