■ Budget
The budget for conferences and exhibitions is not a concept. Generally speaking, the conference budget includes the following aspects:
1, transportation cost
Transportation costs can be divided into:
(1), transportation expenses from the departure point to the assembly point-including flights, railways, highways, passenger ships, and transportation expenses from the destination station, airport and wharf to the accommodation place.
(2) Transportation expenses during the meeting-mainly the transportation expenses of the meeting place, including transportation from the accommodation to the clubhouse, from the clubhouse to the dining place, from the clubhouse to the business exchange place, transportation for business investigation and other scheduled transportation that participants may use.
(3) Farewell traffic and return traffic-including flights, railways, highways and passenger ships to airports, stations and ports, and accommodation fees.
2. Meeting room/lobby fee
Specifically, it can be subdivided into:
(1), conference venue leasing-Generally speaking, venue leasing already includes some common facilities, such as laser pens, sound systems, desks and chairs, platforms, whiteboards or blackboards, oily pens, chalk, etc. , but some unconventional facilities are not included-such as projection equipment, temporary decorations, booths, etc. When it is necessary to install non-podium speech lines, additional budget may be required.
(2) Rental expenses of conference facilities-This part mainly refers to the rental of some special equipment, such as projectors, notebook computers, mobile simultaneous translation systems, venue display systems, multimedia systems, video recording equipment, etc. When renting, a certain use deposit is usually required, and the rental fee includes the technical support and maintenance cost of the equipment. It is worth noting that when renting equipment, you should make specific requirements for various performance parameters (usually you can consult a professional conference service company to get the most suitable cost performance), otherwise the meeting may be affected. In addition, the rental price of these conference facilities may vary greatly depending on the brand, place of origin and the degree of old and new.
(3) Site layout fee-generally speaking, this fee is included in the site rental fee, if it is not a special requirement. If you have special requirements, you can consult with professional conference service providers.
(4), other support costs-these support usually include advertising printing, etiquette, secretarial services, transportation and warehousing, entertainment and medical care, media, public relations, etc. Based on the temporary nature of these supports, if the conference organizers seek support from these industries alone, the cost may be higher than the market price. If a professional conference service provider acts as an agent, it will get relatively low-cost and professional support.
For these individual service support, the organizer should explain the requirements in as much detail as possible and sign individual service agreements.
3. Accommodation expenses
The cost of accommodation should be very easy to understand-it is worth noting that some of the prices of accommodation are full price, while some prices need to pay additional government tax. Accommodation may be one of the main expenses of the meeting. Looking for a professional exhibition service provider can usually get a better discount.
The normal accommodation fee is not only related to the hotel's star standard, room type and other factors, but also related to the services open in the room, such as long-distance communication in the room, washing and changing clothes, mini-bar drinks, one-time laundry, Internet, fruit provision and other services. The organizer of the conference should specify the service items and scope that the hotel should close or open.
4. Food and beverage expenses
The catering expenses of the meeting can be simple or complex, depending on the agenda and purpose of the meeting.
(1), breakfast
Breakfast is usually a buffet. Of course, you can also dine around the table, and the fee can be calculated according to the number of people (but considering the particularity of conference dining and the preparation of raw materials, the estimated number of people who eat can't be different from the actual number of people who eat 15%, otherwise the restaurant has reason to refuse to settle the account according to the actual number of people who eat-but charge the fee according to the predetermined number).
(2) Chinese food and lunch
Chinese food and lunch are basically meals, which can take the form of budget-buffet and table budget-table circumference. If the organizer wants the drinks to be purchased by himself instead of provided by the restaurant, the restaurant may charge a certain service fee.
(3) Beverage and service charges
Usually, if you eat in the restaurant of a high-star hotel, the restaurant will refuse the organizer to take drinks out by himself. If drinks can be taken away, restaurants generally need to add a service charge. When holding a conference banquet in a high-star hotel, a service charge of about 15% is usually added on the basis of the basic consumption level.
(4) Tea break at the venue
This fee is basically budgeted according to the number of people. When budgeting, you can put forward the catering combination in different time periods. The price of tea break informed by the organizer usually includes the service personnel fee, and if the organizer needs non-procedural services, an extra budget may be required. Generally speaking, tea breaks can be divided into two types: western coffee, black tea, western snacks and fruits, while Chinese tea breaks are mainly boiled water, green tea or scented tea, fruit tea, coffee, fruits and snacks.
(5) Friendship reception/dance
In fact, the budget of a party/dance may be more complicated than a separate banquet. As long as the meal label and scale are set up, the budget will be easy to calculate. However, from budget design to venue and program support, it may take a long time to confirm the budget of the reception/dance:
6. Audio-visual equipment
The cost of audio-visual equipment is usually negligible unless it is done outdoors. If it must be done outdoors for public relations effect, the budget of audio-visual equipment is more complicated, including:
● The rental cost of the equipment itself is usually calculated on a daily basis.
● The transportation, installation and debugging of equipment and the control of technical personnel support fees can be represented by exhibition service providers.
● Audio source-mainly background music and entertainment music. Organizers can bring their own or entrust agents.
C, actors and programs
It can usually be calculated according to the number of times the program is selected-the budget amount is usually positively related to the difficulty of the program performance and the number of participants. If there is a fixed performance in the right place, the budget is very simple, which is positively related to the number of people watching the performance-except for special performances or charter flights.
D, others-snacks, fruits and mixed wine
5. Miscellaneous expenses
Miscellaneous expenses refer to the expenses arising from some temporary arrangements during the exhibition, including printing, temporary transportation and loading and unloading, souvenirs, model and etiquette services, temporary props, fax and other communications, express delivery services, temporary health care, translation guidance, temporary business vehicles, remittance, etc. The budget of miscellaneous expenses is difficult to plan, and unforeseen expenses can usually be added to the budget of conference expenses as a mobile means.
So, what's the difference between the exhibition budget and the conference budget?
There are similarities and differences between the exhibition budget and the conference budget-
Same place: accommodation, catering, business investigation expenses (if there is an investigation plan).
Off-site: exhibition venue rental, exhibition layout, transportation and storage of exhibits, small press conference or reception.
Rental of exhibition venue: If the exhibition is held in a fixed exhibition venue, the rental budget of the exhibition venue is usually calculated according to the booth. The international standard booth area is usually 3mX3m, and the partition height is between 2.3m and 2.5m. The standard facilities include spotlights, chairs, data sheets and power supplies. Exhibition hall owners usually have the following equipment for rent: exhibition stands, audio-visual equipment, multimedia equipment, decorative supplies, small handling tools, etc.
If the exhibition is held in other public places (such as municipal squares or stadiums, etc.). ), it is difficult to predict the budget of venue rental-usually negotiable, calculated by the day, the price is related to the concentration of people in the venue and the exhibition time (whether it is an important holiday, etc.). ).
■ invitation
No matter what kind of conference or exhibition, the organizer certainly wants the right object (customer) to attend. As the organizer, the way of invitation is very important. Usually, an invitation includes three procedures: information release, receipt processing and confirmation notification.
Information release-from the media, there are several forms, including printed matter (including invitations, organizational documents, meeting notices), e-mail, print media announcements, electronic media announcements, etc. Usually, information release includes the subject, time, place (tentative or candidate), main agenda and arrangement, cost and standard, etc. Some also attach a conference (exhibition) plan, which can let the participants know the significance of attending the conference and their expectations for the exhibition.
Receipt-For the organizer, the receipt is one of the judging signs of the success of the exhibition planning activities. After receiving the receipt, statistics are usually needed (before that, it should be reminded that the design of the receipt is very important, reasonable and complete, including the following information-clear number of people, position, gender, contact information, estimated arrival time, welcome requirements, etc. ), confirm the validity of the receipt (usually marked by whether the conference fee has been paid), and the next thing to do is the allocation of resources-mainly the arrangement of booths and hotel accommodation. Receipts can take many forms-fax, letter, e-mail, online receipt or telephone. Attention should be paid to the special requirements of exhibitors, such as family members, entourage, health care requirements, transportation agents, eating habits, accommodation requirements, etc., if the exhibition theme allows. , should be considered. If the receipt is clear, it will greatly help the orderly arrangement of the exhibition.
Confirmation Notice-If the meeting fee has been confirmed or can be confirmed by other means, a confirmation notice can be sent. At the same time, the exact location, time, agenda, sign-in procedures and precautions of the exhibition should be released.
■ Check-in and check-in arrangements
If it is a small business meeting, it is relatively simple to sign in, just register the list. But if it is a large conference or exhibition, then signing in is a complicated matter.
Usually, meeting sign-in is associated with accommodation arrangements. If the check-in process of large-scale conference is not chaotic, the necessary processes and preparations are necessary-receipt statistics, check-in list, guidance and assistance personnel, accurate room number and room number in the hotel, room allocation table, key, small envelope indicating the name and room number of the check-in person (generally provided by the hotel), relatively obvious route description of staying in the hotel, description of the conference (exhibition) and detailed schedule of the conference (exhibition). If possible, try to sign in by computer. Generally speaking, there should be no less than 6 check-in service personnel-the working hours should be allocated reasonably according to the arrival time of exhibitors.
If the receiving items are designed in advance, it will be of great help to sign in and check in.
■ Catering arrangements
Generally speaking, catering is not uniformly arranged at exhibitions (except for special guests or important customers), and catering is generally uniformly arranged at meetings. There are usually two types of catering arrangements-buffet or dining table. Categories include China, Western and Muslim series.
Unified arrangement of catering meetings is very important for cost control. Buffet can generally be controlled by issuing meal coupons (many hotels have minimum requirements for the number of people eating at buffet), and meal labels and menus can be formulated in advance, strictly distinguishing official representatives from entourage and family members. You can negotiate with the restaurant if you have special requirements. Table-style dining arrangements are more complicated-especially in large meetings. The issues that need to be considered in the arrangement of dining around the table are: the meal opening time, the number of people at each table, meal coupons, the arrangement of people at the same table, people with special eating habits, the types of drinks and the payment. It should be reminded that the hygiene of restaurants and utensils should be paid attention to before the meeting, so as not to cause hygiene problems to diners. If diners can't gather for dinner on time, they can take the practice of opening a table full of people to ensure the rights and interests of diners.
■ Social/cocktail parties
Communication/cocktail parties generally require careful planning. The purpose of the reception is to strengthen the relationship between the public and customers, so the atmosphere is very important.
Social/cocktail parties are usually held in relatively closed and distinctive places. The links involved are: band (or voice, sound source), programs and actors, program list, drinks, fruits, snacks, barbecue food, props, barbecue utensils, emcee, transportation, weather forecast, the second plan, electrical technicians, security personnel, temporary dancers, fireworks, chefs, service personnel, etc.
Focus: venues, programs, emcee, security, service process.
Because of the different scale and purpose of cocktail parties, there is no complete standard cocktail party model, so we can only learn from some examples of cocktail parties that have been held.
■ Press conference
Press conference forms include press conference, press conference, cocktail party, etc. Generally speaking, the reception is relatively free, informal and the atmosphere is relatively relaxed. It can be held separately or in other forms, for example, some people hold a reception or tea party after the reception. Press conferences are generally thematic and feature "answering reporters' questions". In addition, the press conference can be held by the head of public relations, while the press conference is generally attended by higher-level officials. Among these forms, the most common is the press conference.
Press conference elements:
● Purpose
● Target audience of information release
● Invited object
● The scale of the meeting.
The issues involved in the conference are similar, generally including these major parts:
1, event planning and theme determination
2. Project planning and agenda arrangement
3, data preparation
4. Invitation, communication and confirmation of participants
5. Time, venue implementation and scene layout
6, product display, demonstration and information release
7, the scene atmosphere control
First, make clear the objectives and meeting types to be achieved by the meeting, so as to determine its specifications, direction and basic style.
Generally speaking, press conferences can be divided into the following categories, and the styles basically follow the following routines:
1, politics-seriousness
2, high-tech products-formal with lively.
3. Agricultural products are friendly and environmentally friendly.
4. Cultural category-cultural sense and historical sense
5. General industrial products-technology and quality awareness
6, entertainment-lively and avant-garde.
7, fashion products-classic with the flavor of the times.
8. Crafts-Classic, Gu Zhuo
9. Other categories-corresponding styles
Two, the establishment of the preparatory committee, organize relevant personnel, determine the organization and personnel security.
A press conference involves all aspects, and all the work is interrelated, interrelated and cross-cutting. We must make overall arrangements and take a multi-pronged approach at the same time, which is extremely difficult to accomplish by ourselves.
The principles of establishing an organization: First, the "professional principle", that is, professional people do professional things, know others and be good at their duties. For example, the communication of dealers, the marketing department is the counterpart department. Among them, the communication between experts and officials generally requires the head of public relations and the top management of enterprises, and there are no other groups. News dissemination and information preparation are the professional specialties of public relations personnel, so there is no separate group for news dissemination; The second is the "balance principle", which is grouped by events, and the workload of each group is relatively balanced; The third is the principle of "division of labor". The division of labor should be clear and the responsibilities should be clear to prevent the phenomenon of mutual selection. In addition, the division of labor and horizontal cooperation of subordinates should be clear; The fourth is the "flattening principle". In large-scale activities, there is generally a multi-level "pyramid" structure, but in medium-sized activities, it is not appropriate to have multiple levels to ensure flexibility, not too many people, and to be lean and efficient; The fifth is the "institutional principle". Although it is a temporary organization, once it joins the organization, its personnel will be bound by rules and regulations.
Press conferences usually involve various departments. Generally speaking, the senior managers and vice presidents in charge of a company or organization will hold certain positions in the preparatory committee. The top management of the company, even the top leaders, will make some speeches and statements. During the whole activity, the work of relevant departments may conflict with their daily work in time, so it is very important to win the understanding and support of all departments.
It takes a lot of energy and time to organize a press conference. If conditions permit, a professional company should be invited to act as an agent.
Third, determine the time, process and target management, and make feedback and adjustment.
Time control is generally expressed in the form of timetable (countdown). Pay attention to the reasonable arrangement of time and leave room at the same time. Generally speaking, the time and schedule in front should be arranged compactly to ensure that there is time to adjust and improve later.
The whole activity is a systematic project, and process management refers to the process management of the interrelation, coordination and cooperation among the work contents in the activity and their organic combination. For example, for an activity, the agenda and specifications can only be determined when the theme content and significance are determined, the number of people can only be determined when the scale and specifications are determined, and the venue can be implemented when the venue is determined. Process management makes the general coordinator have a clear understanding of all parts of the whole activity, and it is easy to find out the key points, emphases and difficulties of the work, which are generally represented by program block diagrams.
Fourth, activity planning, determine the theme of the activity.
Activity planning mainly includes the following contents:
1, meeting agenda planning Most of the press conferences are speeches, drafts and routine demonstrations. In fact, although the press conference is a formal meeting, it can be more active, especially the opening of the meeting.
We should pay attention to compactness and consistency when arranging the agenda of the meeting. From a practical point of view, it is generally appropriate to control it for one or two hours. Especially the speaking time, the number of words in the speech should be controlled in the length of clarifying the problem, not too long or too short. In practice, 15 minutes to 20 minutes is more appropriate.
2. Themes can be planned in many ways. It is common for the words "XXX Congress" to appear directly in the theme, and some themes are very large. The following are the topics, and there are also combinations of the two.
In addition, according to the regulations of the relevant departments of the State Press and Publication Administration, any news conference with the word "news" in its subject must be approved by the State Press and Publication Administration. Generally speaking, in practice, many enterprises will omit the word "news" and adopt other names.
Determining the participants is a very important task, and it is also a variable factor. Its change will affect the specifications and scale of the whole meeting, and then affect all the factors of the meeting. For example, the attendance and absence of important people may affect the specifications, or for convenience, the meeting place or part of the meeting will be held in the airport or VIP room, or the time will be adjusted. Therefore, this is the "key point" of overall coordination and work control, which should be paid special attention to.
In the selection of participants, the principle of service publishing content demand, choose people with strong relevance to participate. Generally speaking, officials choose people who speak with more weight, while experts are people who have achieved or are famous in this field.
Journalists are the most important part of the press conference. Generally speaking, make a list of invitations first, send out invitations one week in advance, and then implement them by phone. News events with sudden time can be made by telephone and fax. Do a good job of classified statistics after implementation.
Verb (the abbreviation of verb) makes an activity plan and a specific operation plan.
The activity planning case is a strategic and tactical text that guides the whole activity and is used to plan the activity. Generally speaking, it is provided by the core members of the conference.
The specific operation plan is used in enterprises or assisting public relations agencies to guide the specific operation of the whole activity, which is generally detailed, specific to everyone's every step, even to the content of badges, and the time is specific to minutes. General meeting personnel have one.
Six, press releases and related materials provided to the media, generally in the form of advertising handbags or file bags, properly arranged, placed in order, and then distributed to the news media before the press conference, the order is:
1, meeting agenda
2. Press release
3. Speech
4. Company/Organization Manual
5. Related pictures
6. Souvenirs (or souvenir coupons)
7. Business card of the person in charge of enterprise news (further interview after news release, contact after news release)
The press release includes the following contents:
1, press release. The number of words is small, generally within 1000 words, and the release is fast. Some media published it less than an hour after the press conference.
2. Newsletter. The length is long, the content is substantial, and it is generally in-depth analysis and focused reporting. Problems such as the inability to explain the background of the information can be elaborated in detail. Generally, one piece of news is enough, while the newsletter can provide multiple pieces from different angles, and can also be expressed in the form of answering reporters' questions.
3. Background materials.
4. Picture information.
The above information is generally provided in written form, and can also be attached in the form of computer CDs and floppy disks.
5. Important speech. A useful speech for reporters. For example, the top leaders of enterprises, leaders in charge of technology and marketing, etc. And some newsworthy representatives' speeches can also be included in journalists' information, but the standard is conducive to journalists' reporting.
6. A brochure of a company or organization.
7. Materials of important persons and celebrities attending the meeting.
Seven, time selection and site implementation, site layout.
Timing is an art in news planning. Different release times have different effects.
Corporate press conferences sometimes have to avoid major events and meetings. For example, during the "two sessions", the layout was tight, and most reporters had plans, so the time could not be guaranteed. Sometimes it is necessary to approach certain opportunities, such as when the correlation is large, to play a role in taking advantage of the situation.
In addition, in terms of time, people generally choose days that are easy to remember, such as festivals, and some taboo days should be avoided at the beginning of 1 month and at the end of 1 month. If it is Saturday, Sunday or other holidays, you can consider the afternoon.
In site selection, the following points are generally considered comprehensively:
The first is taste and style.
The venue can be outdoor or indoor, but indoor is common. Because all aspects are better matched.
Hotels have different star ratings. Judging from this conference, it is ok to choose five or four stars.
In addition, informal meetings, or products close to nature and health, can be held in summer resorts and other places.
Hotels also have different styles and different positioning, so the choice of hotel style should be consistent with the content of the meeting.
The second is practical economy.
How many people can this conference hall hold? How big is the podium? Projection equipment, power supply? Cover, chest microphone, remote control microphone? How about related services? Provide accommodation, wine, food and drinks? Is the price reasonable? Whether there is a waste of space, etc., all these should be considered.
Third, it is convenient.
Distance to major media and important people, convenient transportation and convenient parking?
The site layout includes:
1, background layout. There are themes and meeting dates on the theme background board, and some will write down the host city. Colors and fonts are beautiful and generous, and colors can be based on enterprise VI.
2. The peripheral layout of the hotel, such as banners, vertical banners, floating balloons, arched doors, etc. Depending on the hotel, some are allowed and some are not allowed.
3. Placement of seats.
Placement: the general press conference is placed on the rostrum, the desk is placed below, and some informal and discussion meetings are placed on the round table. Pay attention to determine the rostrum personnel. However, at present, many meetings adopt the way that the podium only has chairs and speakers' seats, and the guests sit in the first row below.
Resettlement principle: "the person with high position is in the front, and the person with one's own side is in the back."
Pay attention to the reservation of seats. Generally, there will be some seats without tables in the back.
4. Relevant equipment should be debugged repeatedly before the meeting to ensure that there is no fault.
5. Check-in and welcome: generally, there are welcome signs in the lobby, elevator entrance and corner, and this service is available in general hotels. Please welcome the hostess in advance. In the general meeting, participants are asked to leave their business cards and prepare a box of "Please give your business card".
Eight, on-site control.
Field control is a part of the overall coordinator's adaptability. In fact, a good coordinator will do a good job first: first, prevent the occurrence of variables. For example, do some training at ordinary times and do some rehearsals beforehand. From the practical point of view, the sudden change of the scene is often due to poor communication, thoughtlessness and negligence in etiquette. Emphasis should be placed on these aspects; Secondly, we should prepare alternatives in advance; Thirdly, pay attention to the accumulation of flexible handling skills on the spot.
The coming officials and dealers should accompany and communicate with each other, and the reporters should be treated equally. Some information should not be disclosed to media A but kept confidential to media B. Generally, it is not appropriate for reporters to tell others the news dug up by themselves.
In the control of the atmosphere, the general coordinator is in a balanced "center of gravity", the atmosphere is relaxed and lively, and the participants' mood will be comfortable. Another important factor is the host. It would be better if I hosted it myself, but I was often too busy. Therefore, in the press conference, you need to arrange some things in advance and fully communicate with the host in advance, so that he or she can have a general understanding and grasp of the style of the whole meeting.
In the process of product demonstration and explanation, we can use some modern scientific and technological means, combined with well-made schematic diagrams, three-dimensional graphics, videos, slides and so on. To help participants understand.
When answering a reporter's question, generally speaking, a main respondent is responsible for answering, and if necessary, if it involves professional issues, there will be other people to assist.
At home, most journalists don't ask difficult questions, and sometimes even well-meaning questions are rarely involved, which often feels too exciting. In fact, asking questions can reflect the breadth and depth of the reporter's understanding and grasp of the content of the meeting. It is the controversial points, key points, difficulties and "points" put forward by reporters from the standpoint of the public, which is more conducive to communication.
The outline of the reporter's question-and-answer memorandum will be prepared before the press conference, and an agreement will be reached in advance, especially for the main and auxiliary questioners.
In the process of press conference, you should seriously answer the reporter's questions, politely stop irrelevant or lengthy questions, and directly and politely say the questions involving corporate secrets. Generally speaking, reporters can understand and others can answer politely. It is not appropriate to take a "no comment" approach. For complex questions that need a lot of explanation, you can simply answer the main points first and then invite them to discuss after the meeting.
The whole meeting should have a formal conclusion. If the press conference is scheduled to end before dinner or lunch, there should be a reception or buffet banquet. At the end of the meeting, the host will inform the time and place.
After the press conference and before the banquet, more in-depth interviews are usually arranged in the VIP room.
■ Seminar
Seminar meetings are usually very professional and few people attend. Unless it is an industry standard discussion, it will generally not exceed 100. The key point of this kind of seminar is the choice of venue and place.
Meeting place-In addition to the general main venue, small communities are usually needed for group discussions. Except for the host, the layout of the main venue should reflect the spirit of equality, and each seat should have a microphone-unless the number of people is less than 15.
As for the location, usually choose a relatively closed, quiet and confidential location, preferably a club with a beautiful environment in the suburbs-to meet the requirements of night entertainment, team spirit training, scene change and relatively convenient transportation.
■ Training meeting
Training meetings are also professional meetings, which are generally organized by enterprises or education departments. In addition to the nature of discussion, it is more about skill exchange and knowledge transfer, so the training meeting requires higher venues-in addition to the general closed venues, there are also various facilities or venues for outward bound training, and high-quality leisure and relaxation venues if conditions permit. Key points of training meeting: venue, training facilities and trainers.
■ Community meetings
Community meetings are usually pure meetings, and it is often necessary to issue some written materials such as declarations or resolutions. Therefore, club meetings are often held at the same time as press conferences. Voting facilities, ranking of on-site members and venue control are the keys to holding such meetings. When making a budget, we should consider the expenses of the news media, including the invitation of reporters, transportation, accommodation, catering arrangements, etc.
■ Public Welfare/Technical Forum
Most of these meetings are public meetings, and a series of chapters will be the characteristics of such meetings. So the choice of meeting place is very important. The basic requirement is that the main venue can be divided or attached with small venues, and the requirements for conference facilities are also very high-simultaneous interpretation, media reporters' hospitality, multimedia, live video, discussion venues, etc. may be needed. In addition, if the venue of the conference host can't meet several requirements of the division, then the conference traffic becomes the key content to be considered.
■ Order exchange meeting
This kind of conference is actually an exhibition, so the requirements for the venue are quite special. The ideal venue should be a special exhibition hall or exhibition center, business club or similar venue. If it is a small order exchange meeting, it can be located in a large business hotel. The main points of organizing or acting as an agent for such meetings are: site selection, site control and exhibition layout.
■ tea break
Tea break may not be necessary for general large-scale meetings, but it is very important for small and medium-sized meetings, especially high-level meetings of companies or organizations. The definition of tea break is a small simple tea party to rest and adjust the atmosphere between meetings. Of course, the drinks provided are not necessarily limited to China tea, and the snacks are not necessarily limited to China snacks.
Usually, the preparation of tea break includes snacks, drinks, decorations, services and the requirements of tea break opening hours. Generally, you can change different combinations of drinks and snacks at different times. Generally speaking, tea breaks are divided into Chinese and western styles. China drinks include mineral water, boiled water, green tea, scented tea, black tea, milk tea, fruit tea, canned drinks and mild alcoholic drinks. Snacks are generally all kinds of cakes, biscuits, bagged food, seasonal fruits, fancy fruit bowls and so on. Western-style tea break drinks generally include all kinds of coffee, mineral water, low-alcohol drinks, canned drinks, black tea, fruit tea, milk, fruit juice and so on. Snacks include cakes, various desserts, cakes, fruits, fancy fruit bowls and some Chinese cakes.
■ Translation
Some people may think that translation is just a mouthpiece and a tool, so the arrangement of conference translation is as simple as other props, just "purchasing". In fact, translation is a tool, but translation is a special tool. A person with a way of thinking is responsible for the transmission of ideas (sometimes it is a lubricant or buffer for negotiation deadlock). Therefore, translation, especially temporary translation, deserves serious consideration.
Many so-called translations are not generalists (in other words, there may be no concepts in other fields except what the translator has mastered), and many technical terms are often involved in the meeting, which are usually very uncommon words or combinations, so it is necessary to communicate in advance. Furthermore, it is necessary to tell the translator the usual speed of speech, and if possible, you can give the translator the previous video materials to familiarize him with and let him know. /ca & gt；