Business trip management regulations 1
Chapter I General Provisions
Item 1
In order to further standardize the business trip management of enterprise employees, strengthen the awareness of cost management, and reasonably control the travel expenses, this system is formulated.
Article 2 Examination and approval procedures and authority
Employees on business trips should fill in the business trip application form one day in advance and review it according to the following authority.
(1) The business trip of the members of the enterprise leadership team shall be reported to the general manager for approval.
(2) The department head is on a business trip and reported to the general manager for approval.
(3) Other personnel travelling on business must be reported to the competent leader of the enterprise for approval.
(4) All overseas business trips should be approved by the general manager.
Chapter II Detailed Rules for Business Travel Management
Article 3. If you can't approve a business trip because of an emergency, you can call for instructions before the business trip and go through the formalities after you come back from the business trip. Article 4 If a business traveler cannot return to the business department within the specified time due to special reasons and needs to extend his stay, the business traveler shall apply for it and pay travel expenses after investigation.
Article 5 The transportation principle of business travelers is to use trains and cars in addition to corporate vehicles. However, those who are approved by the general manager can fly in an emergency.
Article 6 Anyone who uses an enterprise bus or borrows a vehicle shall not be reimbursed for transportation expenses.
Article 7. If the travel expenses are overspent or exceed the specifications due to accompanying customers out or other special circumstances, the consent of the leaders in charge must be obtained in advance.
Article 8 The business trip standard stipulates that
(1) Travel expenses standard: expenses are reimbursed within the quota standard. See table 3- 1 for specific standards.
(2) For long-distance business trips and night trips (after 9 pm and before 6 pm), the accommodation fee will be halved.
(3) When it is really necessary to entertain guests because of work, all enterprises and departments should ask the department manager for instructions on the entertainment expenses of a single expenditure exceeding 500 yuan according to different customers and different numbers and in line with the principle of saving and doing good; Entertainment expenses exceeding 1000 yuan must be approved by the general manager and reimbursed according to relevant financial regulations.
(4) Accommodation and meals shall be provided for ordinary employees traveling with senior personnel.
(5) If the work needs to exceed the standard, the reasons shall be listed in the Business Travel Application Form.
Chapter III Loans and Reimbursements for Business Travel Expenses
Article 9 When a business traveler applies for a loan due to business expenses, he/she shall fill in the Business Expenditure Application Form, which shall be signed by the manager, department manager and financial personnel and reported to the General Manager for approval before borrowing.
Article 10 After returning to the enterprise, the business travelers shall report to the Finance Department within 5 days as required. Fill in the reimbursement application form, paste the original invoice on the attached voucher, and submit it to the general manager for approval after being signed by the manager, department manager and financial personnel.
No. 1 1 For reimbursement of business entertainment expenses, expense vouchers must be filled in, and the attached documents must have official invoices from the tax authorities, with clear figures indicating the person in charge of the enterprise, which shall be signed by the manager, department manager and financial personnel and submitted to the general manager for approval and reimbursement. Business entertainment expenses exceeding the approved amount are generally not spent.
Article 12 Other reimbursement approval procedures are the same as above.
Chapter IV Supplementary Provisions
Article 13 Business travelers should seek truth from facts. If fraud is found, it will be dealt with seriously according to the relevant rules and regulations of the enterprise.
Article 14: This system shall be implemented after being approved by the general manager's office meeting, and it shall be the same when it is revised.
Article 15 This system shall be implemented as of the date of promulgation.
Chapter III: Management system of employees' business trip.
The purpose of the first item: In order to standardize the company's travel reimbursement system, strictly and reasonably control related expenses, and in line with the principle of doing more with less money, doing practical things and doing good things, to achieve the purpose of saving costs, ensuring work efficiency and improving work efficiency, the following management measures are formulated in combination with the actual situation of the company.
Article 2 Scope of application: It is applicable to the business trips of all employees of the company.
Article 3 Types of business trips:
1. Short-distance business trip: people who may come back on the day of business trip.
2. Long-distance business trip: those who cannot return on the day of business trip.
Article 4 Business trip:
1. If the employee is on a business trip, the business traveler should report the reasons to the direct leader, and the business trip can only be handled after the approval of the leader above the department manager.
2. Do not report overtime pay during business trip.
3. In principle, employees on business trips only reimburse long-distance tickets within their authority. If you need to fly, you should report the reason to the direct leader in advance and get approval from the department manager and general manager before you can fly.
4. Accommodation expenses of employees on domestic business trips shall be implemented according to the following regulations of the company. Special circumstances need to be reported to the company for approval.
5. The dispatched employees should actively and conscientiously do a good job of delivering the parts, and must not shirk or perfunctory.
6. Employees should keep in touch with the company at any time on business trip, which must be easy to control, and report the work progress to the immediate leadership and the company leadership in time. The direct leader should limit the working hours of employees on business trips, and employees should try their best to complete the required work in the shortest time.
7. Business travelers must fill in the form in advance? Business trip application form? , indicate the location, reason, number of days, and required funds. You can go on a business trip only after the opinions of the directly affiliated leaders are signed and approved by the marketing director.
8. Do business travelers need approval for loans? Business trip application form? , fill in? IOUs? , list the reasons for the use of funds, and the chief financial officer can only borrow money after being examined and signed by the marketing director and approved by the general manager.
9. After the employee returns to the company, the direct leader will limit the time for the employee on business trip to complete the work report, and the employee will summarize or compare the business trip (important matters) in writing? Business trip application form? Report and supervise, and report to the direct leader or marketing director.
10. Does the auditor sign the evaluation opinion of the direct leader? Business trip application form? As well as valid travel documents, according to the provisions of the expense contract standards, travel expenses can only be reimbursed after the audit process. ?
1 1. Travel expenses that are inconsistent with the location, number of days, number of people and means of transportation specified in the original travel application form will not be reimbursed. If it is necessary to change the route, number of days, number of people and means of transportation due to special reasons or changes in circumstances, it can only be reimbursed after the direct leader signs the opinion.
Article 5 Borrowing money for business trip
1. All employees who borrow money from the company for business trips must submit business trip expense reimbursement documents to the Finance Department at the end of the month, no later than the 5th of the following month. If they don't submit it on time or not, they won't be paid until they submit it, and then the finance department will reissue it. If business travelers fail to return to the company, they need to be mailed back to the marketing center.
2. If you are on a business trip, you must fill in the travel expense reimbursement form, submit it to the sales assistant for preliminary examination, the marketing director for review, the general manager for signature and approval, and then submit the financial reimbursement.
3. Travel expenses reimbursement (food, accommodation, transportation, customer information) should provide true and effective invoices, and the types of invoices are not limited; When reimbursing business expenses, you must provide the true and valid invoices of business expenses incurred on that day, and other invoices are not allowed to offset the accounts. If it is found that there is a false report, in addition to recovering the false report, it will be punished according to the seriousness of the case.
3. In principle, the company will complete the processing within 3 working days after receiving the reimbursement form.
4. The travel expense reimbursement documents shall indicate the departure time and arrival time from Beijing, and the less than 12 hour shall be counted as half a day, and the more than 12 hour shall be counted as one day; For all business travelers who stay on the bus during business trips, only the food allowance for 30 yuan/day/person is calculated, and the accommodation allowance and local transportation allowance are not calculated.
Article 7 Reimbursement of business reception expenses
1. All guest entertainment expenses must be applied by the department manager or the designated leader by phone or in person, and the application form for entertainment expenses must be filled in. After the approval of the leader, the expenses can be reimbursed by invoice or stamped receipt. Those who do not apply or do not meet the requirements will not be reimbursed.
2. When reimbursing, the manager must sign the banquet invoice, and indicate the name of the banquet unit, time (breakfast, lunch or dinner) and the number of people eating (marked on the back with a pen), and then submit it to the sales assistant for preliminary examination, the marketing director for review and the general manager for approval.
Article 8 Rest and vacation during business trip
1. Going abroad for business holidays is not overtime, but it is normal according to the business allowance. You can come back on Saturday and Sunday for business trips at ordinary times without extra rest.
2. Due to the long-term business trip, the company gives 7 days paid vacation every year (including a Saturday and Sunday), and can arrange the vacation time by itself, but it must apply to the department manager 7 days in advance and get approval before taking a vacation.
3. If the business trip is delayed due to illness or unexpected disasters or actual needs, go back to the company for leave the next day and fill out the Business Travel Application Form; Without the consent of the direct leader, the travel time shall not be extended for personal reasons or excuses, otherwise, in addition to reimbursement of travel expenses, overtime will be regarded as absenteeism.
4. In principle, business trips are not allowed within working days, and business trips shall not exceed half a day in advance. Business trips exceeding half a day must be clocked in from the company before they can be counted as attendance. Those who are less than half a day away from the car can travel directly, but it must be easy to control attendance.
Article 9 Standards and scope of travel expenses
1. Division of domestic regions: * * Divided into two types of regions.
Category I: special economic zone cities and provincial capitals and municipalities directly under the Central Government, such as Zhuhai, Xiamen, Shenzhen, Shantou, Haikou, Guangzhou, Shanghai, Beijing, Wuhan, Changsha, Tianjin and Chongqing.
Category II areas: provincial and prefecture-level cities.
Take transportation
1) The employees of the company are on business trips, and any car sent by the company is not covered by the following transportation expense reimbursement.
2) If there is no car in the city where the company is located, it will be reimbursed according to the invoice of rail transit, bus or taxi with the shortest distance to the destination.
3) Each person traveling on business every day will be given transportation allowance to 30 yuan, and taxi fare will not be reimbursed. No one should apply for this fee again.
Note: the above means of transportation, especially air tickets, can only be purchased after applying to the leader. Without approval, no individual may buy it without permission. The purchase principle is to prepare in advance and try to buy special or discounted air tickets. Please refer to the ticket purchase management system for details, otherwise the transportation fee will not be reimbursed.
4. Accommodation standard:
1. If the company's institutions in this area have reception capacity, all personnel should try their best to live in the accommodation provided by the company.
2. If the company is on a business trip to provide free accommodation, the company will no longer reimburse the accommodation fee.
3. If the business trip to the employee's domicile does not generate accommodation expenses, the company will subsidize 50% of the accommodation expenses.
#4. Two people (except the opposite sex) go to the same city on business and try to share the same room. The total accommodation standard is: 140 yuan/day/two people in a first-class city; Second-class city 120 yuan/day /2 people: first-class city 180 yuan/day /3 people; Second-class city 150 yuan/day /3 people, accommodation expenses will be reimbursed. If it is necessary to open two rooms under special circumstances, it can only be reimbursed after applying to the immediate leadership. If no application is made, it will be implemented in accordance with the above.
Tenth food subsidy standards:
1, 30 yuan, people who are on business trips in other places will be reimbursed for their meals every day.
2. If you are on a business trip in the city where the company is located and cannot return to the company for lunch in time due to work needs, RMB 10 yuan can be reimbursed for each meal as a lunch subsidy.
3. For all foreign business travelers, if entertainment expenses occur on that day, 65,438 yuan +00 yuan per person will be deducted from each meal.
Article 11 The daily transportation fee for local salespeople in this area is 20 yuan, the food fee is 10 yuan, and the reimbursement standard for business trip is the same as that for expatriates. Please refer to the transportation prepaid card bill for reimbursement of Beijing transportation expenses.
This regulation shall be implemented as of February 20xx 15.
Provisions on the administration of business travel
In order to unify and standardize the business trip management of the company's employees and strengthen the control and management of travel expenses and related expenses, this system is specially formulated, and all matters involving business trips shall be implemented according to this system.
Article 1: General provisions
1. This system is specially formulated to unify and standardize the management of employees' business trips.
2. This system is applicable to the business trips of employees at all levels of the company and its subsidiaries, and the matters involved in business trips shall be implemented according to this system;
Article 2: Type of business trip:
1. Same-day business trip: maybe the same-day round trip.
(1) The transportation expenses for the business trip on that day shall be paid according to the actual number of travel permits.
(2) People on business trips on that day are not allowed to stay outside; However, due to actual needs, it is reported to the general manager for approval in advance, and it is handled as a business trip in different places.
(3) Under normal circumstances, the company will not send an official car or take a taxi on a business trip that day. Under special circumstances, if the company needs to send official vehicles or taxis, it must be approved by the general manager in advance.
2. Long-distance business trip: people who have to travel abroad.
(1) The transportation fee for long-distance business trip shall be paid according to the actual number of people with boarding passes.
(2) For a long-distance business trip, if there is public transport in the area to reach the destination, you must take public transport. If time is urgent or for other reasons, you can take a taxi or bear your own expenses.
3. For those who travel with their own vehicles, the company will appropriately subsidize the fuel cost and will not reimburse the transportation expenses separately;
4. In addition to the company and my own vehicles, the transportation of business travelers is based on the principle of using trains and public transportation; However, due to urgent matters, it is necessary to obtain the approval of the general manager of the company before using air transport.
Article 3: Procedures for signing and approving business trips
I. Personal application for business trip
1. Business travelers should apply for a business trip 2-5 days in advance, fill in the Business Travel Application Form, and implement it after approval step by step according to the following approval authority:
2. The branch manager/headquarters department manager is on a business trip and submits it to the general manager of the company for approval (it can be submitted to the company for approval by email);
3, branch department head on a business trip, submitted to the branch manager for approval;
4. Business or other personnel should report to the branch manager/department head on business trip (business personnel at headquarters should report to the general manager of the company for approval);
Second, the company assigns business trips
1, that is, managers and department heads of companies or branches assign positions to involve personnel in business trips according to business and other work needs;
2. The appointee shall fill in the appointment form for all business trips, and apply for and write off the business trip expenses according to this system;
Three. other terms
1. The travel time limit of employees shall be approved in advance by the General Management Department or designated personnel as required.
2. If you fail to go through the formalities for examination and approval of business trip due to business emergency, you can ask for instructions and get approval through communication before going on a business trip, and then go through the formalities after going on a business trip.
3. Employees on business trips (except the general manager and above) must go to the General Management Department or the attendance clerk of the affiliated branch for attendance registration before going on business trips.
4. During the business trip, if the business trip time needs to be extended due to work, it should be reported to the competent leader for approval; If it is necessary to extend the travel time limit due to illness or other force majeure factors, it shall promptly inform the competent leader and provide relevant certificates after the business trip; After its investigation and confirmation, it is approved to pay another travel expense.
Article 4: Travel expenses standards and related regulations:
I. Business trip time accounting:
1, leaving before 12: 00 on the day of business trip, calculated as 1 day;
2. Departure after 0/2: 00 on the day of business trip is counted as half a day;
3. Half a day if you return before 12: 00 on the day of business trip;
4. Return after 12: 00 on the day of business trip, calculated as 1 day;
The time involved here is based on the departure/arrival time of plane, train, ship ticket, etc. Two hours early/late.
Second, the standard of travel expenses
Company travel expenses standard
project
location
transportation cost
Fuel subsidy
Accommodation standard
(Double standard room)
Travel allowance
public transportation
Plane: economy class
Long-distance business trip
Business trip on the same day
Long-distance business trip
Business trip on the same day
Company/department manager
True branch
True branch
True branch
80 yuan/day
True branch
50 yuan/day
30 yuan/day
department manager
True branch
True branch
True branch
40 yuan/day
20 yuan/day
Business or other personnel
True branch
True branch
True branch
30 yuan/day
10 yuan/day
Remarks: 1. The above-mentioned business travel subsidy standards (including catering, communication and other expenses) are all subsidies other than transportation or oil expenses; 2. The travel allowance standard includes travel time.
Article 5: Travel advance and cancellation procedures
A. pay travel expenses in advance.
1. If employees on business trips need to pay their travel expenses in advance, they shall go to the finance department to pay the expenses according to the regulations with the approved travel application form, and the amount paid in advance shall be 80% of the approved amount.
2. Business travelers can also advance their travel expenses in advance, and write them off with relevant bills after the business trip;
Second, the travel expenses verification procedures
1. Write off reserve
1. Accommodation expenses shall be reimbursed according to the standard, and those who exceed the standard shall pay, and those who fail to meet the standard shall not be compensated; Food and beverage expenses, transportation expenses and communication expenses arranged by the other party's reception or the company shall not be declared repeatedly.
2. The amount of communication expenses shall be approved by the general manager or branch manager, and the expenses without approval shall be borne by themselves.
3. All reimbursement items must be reimbursed by invoices and other bills; False reporting or active reporting is not allowed. Once the above situation is found out, in addition to recovering the reimbursement, different degrees of punishment will be given according to the seriousness of the case.
4. Passengers on the same day will not be reimbursed for accommodation.
5. If the travel time of business travelers exceeds the approval time without approval, the subsidies and transportation expenses involved during the stay will be paid at a 30% discount, and the special circumstances will be fully reimbursed after being approved by the general manager.
6. The expenses involved in reimbursement in this system shall be reimbursed only after a written report is submitted for approval by the General Manager in case of overspending under special circumstances;
7. If there are no relevant vouchers for the accommodation expenses that should be reimbursed for business trips, they will be paid at 50% of the corresponding accommodation standards.
8. Employees shall not report overtime pay in principle during business trip; In case of business trip on holidays, with the approval of the general manager and the audit of the comprehensive management department, compensatory leave can be arranged as appropriate.
2. Verification procedure
1. Employees must complete the travel expense reimbursement within 3 working days after traveling.
(1) After receiving the reimbursement form from the Finance Department, paste the corresponding official invoice according to the standard stipulated by the Finance Department (the subsidy part does not need an invoice).
(2) Fill in all the details of the reimbursement form, and report it to the examination and approval authority step by step after being signed by the business traveler:
A: The reimbursement documents of branch/department managers must be approved by the general manager of the company;
B: The reimbursement document of the head of the branch department must be approved by the branch manager;
C: Business or other personnel travel reimbursement documents must be approved by the unit manager/department head;
2, the finance department review procedures
(1) The personnel of the Finance Department shall review the specifications of the documents according to the provisions of this system, including? Business trip application form? , bill posting, amount verification, approval and signature of the competent leader, reimbursement time, etc. ;
(two) after the examination and confirmation, for personnel travel expenses reimbursement;
(three) the part of the travel expenses that exceed the standard shall not be reimbursed;
(4) If the expenses are reimbursed beyond the specified time, the travel expenses shall be paid at 60% of the standard;
3. Travel expenses and reimbursement for two or more business travelers:
(1) A special person shall be appointed in the travel team to manage the expenses and reimbursement of all personnel's travel expenses, and other personnel shall still sign the certificate;
(2) What is the basis of the subsidy amount in the reimbursement form? What is the company's travel expenses standard? Standard allocation subsidy amount;
(3) Among the expenses incurred during the business trip, if there are any expenses that the company will not reimburse, the business trip personnel (except the chairman and general manager) shall? What is the company's travel expenses standard? Standard allocation in;
4. All employees traveling with the chairman and general manager can only enjoy 50% travel allowance;
5. Travel expenses incurred by all employees on business trips are included in the project cost;
6. The principle of borrowing and returning is: the previous paragraph is unclear, and the latter paragraph is not borrowed.
Article 6: Supplementary provisions
1. The comprehensive management department of the company is responsible for the interpretation of this system.
2. The comprehensive management department is responsible for formulating and modifying this system, which is implemented after being approved by the general manager of the company, and the modified system is also applicable.
3. This system shall be implemented as of the date of promulgation.
Provisions on the administration of business travel
Chapter I General Provisions
Article 1 This system is formulated in order to strengthen the budget management of business trips and ensure that there are rules to follow.
Chapter II Management of Tourist Vehicles
Article 2 Selection criteria for means of transport:
(1) If the ride time exceeds 6 hours (inclusive) during the day (6: 00- 19: 00) and 4 hours (inclusive) at night (19:00-6:00), you can take a hard sleeper, and you should take a hard sleeper after the above time. (2) For long-distance business trips (more than 6 hours), the train is generally used as a means of transportation, and the car is used for travel under special circumstances. Generally, the train can travel in a sleeper for more than 6 hours. Under special circumstances, you can apply to the general manager to choose flight.
(3) During the trip, try to choose public transportation. If there is no emergency, you should take the airport bus between the airport and downtown. If you need to take a taxi, you must indicate the reason when submitting the reimbursement, and this part of the transportation fee will be reimbursed together with the air ticket.
(4) Business travelers should take buses and subways as needed in principle, and take taxis under special circumstances.
Chapter III Relevant Provisions for Business Travelers
Article 3 Provisions on Short-term Business Travelers
(1) Those who leave their permanent residence for business trips in other parts of China for less than one month are called short-term business trips. Accommodation standard for employees on short-term business trip is per person 150 yuan. Employees of the same sex who travel for more than two times have to live in a double or triple standard room. Unless there are special circumstances, they must report to the general manager first and get a reply.
(2) The standard of business trip allowance in Shenzhen and Zhuhai is 70 yuan per person per day, and the standard of business trip allowance in other regions is 50 yuan per person per day.
(3) When the expenses of foreign hospitality are reimbursed during the business trip, each person who participates in the hospitality expenses will deduct half of the allowance for missing meals on that day.
Article 4 Provisions for Long-term Business Travelers
(1) Those who are sent by the company to work in other places for more than one month (inclusive) are called long-term business trips. For those who travel for a long time, in order to save accommodation expenses, they should rent a house locally.
(2) In the early stage of renting a house on a long-term business trip (referring to the month of renting a house), you can buy your own bedding and daily necessities. The company will give you the standard of 300 yuan at one time, which will be reimbursed by bills, and the related expenses incurred in the future will be borne by individuals.
(3) During the long-term business trip, the standard of business trip allowance in Shenzhen, Zhuhai and other places is 50 yuan per person per day, and that in other areas is 30 yuan per person per day.
(4) During the long-term business trip, 20 yuan's travel allowance will be given to each person every day, which will be distributed together with the meal-missing allowance. (5) In case of reimbursement for foreign hospitality meals during the business trip, each person attending the hospitality meals will deduct half of the meal allowance on the same day.
(6) During the long-term business trip, if you go out on business, you can take the bus or subway in principle, and you can consider taking a taxi under special circumstances.
Chapter IV Business Travel Loans and Reimbursements
Article 5 Borrowing money
(1) What is the first principle of lending? The former account is unclear, and the latter account is not borrowed? .
(2) If you need to borrow a lot of cash for business trip or other purposes, you should make an appointment with the Finance Department in advance and get approval from the General Manager;
(3) Repay the loan in time, and settle the repayment with the financial department within 3 days after the official business. If the payment is not settled within the time limit without justifiable reasons, the borrower's salary shall be deducted until the deduction is completed.
(4) The loan amount is linked to the borrower's salary, and in principle, the monthly salary of the borrower shall not exceed the standard of travel expenses.
Article 6 Reimbursement Procedures and Travel Expenses Reimbursement
Strictly follow the examination and approval procedures. Paste according to financial regulations? Travel expenses report? General manager reviews and signs? Finance department to verify? Financial reimbursement.
Chapter V Travel Management
Article 7 Business trip report
(1) In principle, those who leave their jobs before noon 12 will not be reported to the company; Business travelers must report to the company after noon 12, and those who don't come to the company for special reasons must be approved by the general manager.
(2) Those who return from business trip before noon 12 (subject to the arrival time on air tickets and boat tickets) shall report to the company; Those who come back from business trip after noon 12 may not report to the company after approval by the general manager.
Article 8 This Municipality is on a business trip
(1) In principle, it is required to use the company's transportation, and no expenses and subsidies will be reimbursed;
(2) If a car is not sent for special reasons, the travel expenses will be reimbursed according to the actual number of votes, and the taxi will be approved by the general manager;
Article 9 Business trips outside the city:
(1) Travel expenses should be truthfully declared. If a false report is found, in addition to recovering the travel expenses, it will be punished according to the seriousness of the case.
(2) Business trips do not enjoy rest treatment, and it is necessary to ensure daily working hours and certain work performance, but major holidays (Spring Festival, New Year's Day, Labor Day, National Day, Mid-Autumn Festival and Dragon Boat Festival) can be subsidized as appropriate.
Chapter VI Supplementary Provisions
Article 10 Business trip discipline
(1) Abide by the law;
(2) Abide by the company system;
(3) Pay attention to safety and do not engage in dangerous activities;
(4) Do not engage in activities that damage the company's image, brand image and company policies;
(5) Don't talk about statements that are contrary to the company image, brand image, company principles and company policies;
(6) Do not create problems for customers and put forward requirements other than normal work;
(7) Without the approval of the general manager, it is not allowed to borrow money from customers;
(8) Misappropriation of company funds is prohibited.
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