Business entertainment expense reimbursement system \ x0d \ x0d \ In order to effectively control the company's business entertainment expenses, save costs and improve the company's management level, this system is specially formulated \ x0d \ x0d \ 1. Expenditure range of business entertainment expenses \ x0d \ x0d \ 1. Business expenses refer to the tea and tea needed to entertain visiting customers. \x0d\\x0d\ 2。 Entertainment expenses: refers to the meals and entertainment expenses incurred in entertaining relevant personnel for work reasons, drinks, cigarettes and food (including working meals) for entertaining guests and customers. \ x0d \ x0d \ II。 Principles for the use of business hospitality: \ x0d \ x0d \ Business hospitality should resolutely implement the principles of "reception is optional, reception is not necessary", "participation is optional, reception staff is indispensable, and participation is indispensable", and "no expenses are incurred, and the expenses are simple". \x0d\\x0d\ Strictly implement the prescribed quota and standard of business hospitality, strictly implement the principle of graded reception, and resolutely control non-business reception. It is strictly forbidden to entertain business at will. Special circumstances need to explain the reasons, reported to the general manager for approval before hosting. Otherwise, the financial department will not reimburse. \ x0d \ x0d \ Leisure and entertainment are strictly prohibited. Apply to the office before the business entertainment expenses occur, including the reception unit, number, time, place, accompanying personnel, etc. According to the application, the office can only arrange after obtaining the consent of the deputy general manager. In case of emergency, you can ask for permission orally before business entertainment, but you must go through the examination and approval procedures afterwards, otherwise the financial department will not reimburse you. \ x0d \ x0d \ When receiving meals, strictly control the number of accompanying guests and implement counterpart reception. In principle, the number of accompanying guests shall not exceed half of the number of the other party. \x0d\\x0d\ III。 Procedures for approval of business entertainment expenses \ x0d \ x0d \ Business entertainment expenses are managed by "applying in advance and reimbursing according to the facts". \x0d\\x0d\ 1。 Authority for approval of business expenses: The office is responsible for filling in the application for approval of business entertainment expenses, and no other department or individual may arrange it. \x0d\\x0d\ II。 Authority for approval of entertainment expenses: the deputy general manager of the company approves the entertainment expenses within the 500 yuan (including drinks) limit of a single budget, and the general manager of the company approves the entertainment expenses above the 500 yuan limit of a single budget. \x0d\\x0d\ Hospitality is divided into working meals and guest meals: working meals refer to meals that employees usually eat overtime and temporary meals that staff of relevant departments come to the company for business trips. Guest meals refer to meals and drinks specially used for entertaining guests except working meals. \ x0d \ x0d \ 1。 Examination and approval procedures for working meals: The person in charge of overtime department or counterpart reception department shall fill in the Examination and Approval Form for Business Entertainment Application, indicating in detail the reasons for entertainment, participants and numbers, and submit an application to the office. After being signed and approved by the office or deputy general manager, the person in charge of overtime department will arrange meals or accompany guests with relevant personnel of counterpart reception department. \x0d\\x0d\ 2。 Examination and approval procedures for inviting guests to dinner: the person in charge of the counterpart reception department shall fill in the Approval Form for Business Entertainment Application, and specify the reasons for entertainment, participants and numbers in detail. After being signed by the company's deputy general manager or general manager, it will be sent to the office to determine the dining standard and restaurant, and the office will inform the finance department to prepare cigarettes and drinks. \x0d\\x0d\ IV。 Business entertainment expense standard \ x0d \ x0d \ 1. Expenditure standard of business expenses: \ x0d \ x0d \ cigarettes, tea, fruits and drinks used to receive guests and customers, as well as gifts for guests and customers, are purchased and kept by the finance department in principle. \x0d\\x0d\ ①。 The standard of purchasing fruits and drinks for a single reception shall not exceed that of 50 yuan. \ x0d \ x0d \ ②。 The standard of daily reception and business handling is: 5 boxes/month for deputy general manager, 3 boxes/month for office, and 1 box/month for finance department and sales department. The person in charge of each department will receive it on a monthly basis, and the excess will not be replenished. \x0d\\x0d\ ③ Gifts for guests and customers are approved and arranged by the general manager of the company. \x0d\\x0d\ ④ If it is necessary to purchase separately under special circumstances, fill in the application form for business entertainment expenses at the office, and indicate the reasons, the specific items purchased, the specific object of donation and the amount. After the approval of the general manager, arrange the procurement of the finance department. \x0d\\x0d\ 2。 Hospitality expenditure standard \ x0d \ x0d \ ①. Working meal standard: overtime per person 15 yuan; Department and department manager entertain employees, each 20 yuan; \ x0d \ x0d \ ②。 Guest meal standard: \ x0d \ x0d \ a. Government departments, higher authorities and subordinate units entertain the above-mentioned personnel with a meal standard of 60 yuan per person (including drinks, etc. ), and the standard white wine is controlled below 50 yuan/bottle and the red wine is controlled below 30 yuan/bottle; \ x0d \ x0d \ b, 80 yuan (including drinks, etc. ) is the standard of every meal for cadres above deputy level in government departments and managers of group departments, and the standard of drinks is controlled below 100 yuan/bottle; \ \x0d\\x0d\ c, the top leaders of government departments and group companies shall not exceed 1.200 yuan per seat (including drinks), and the standard of drinks shall be controlled below 300 yuan/bottle. \x0d\\x0d\ d Generally, no more than 2 bottles of liquor are served, and no more than 3 bottles at a time under special circumstances. If there is no special reason, the cigarettes used for guest meals are designated as 16 yuan/box in Heilanzhou, and the cigarettes used for each meal shall not exceed 3 boxes. The reception and dining standards for large-scale or special conferences shall be implemented according to the budget approved by the general manager. \ x0d \ x0d \ Guests and dining should be accompanied by more than two people, and not more than half of each other. \x0d\\x0d\ ③ The entertainment expenses incurred by the general manager of the company shall be reimbursed by the invoice. \x0d\\x0d\ ④ Vehicle expenses incurred during the reception of guests' meals shall be reported according to the taxi pricing standard from the arranged restaurant to the guest's residence. False reporting and overstatement are not allowed. \x0d\\x0d\ ⑤。 In principle, the company does not arrange after-dinner entertainment and other activities for guests. If arrangements must be made, they must be approved by the general manager. \x0d\\x0d\ V. Reimbursement of business entertainment expenses \ x0d \ x0d \ The handler must obtain the official invoice of the dining hotel and the wine list ordered, and submit it to the financial department for approval. If the amount exceeds $500, it can only be reimbursed after the approval of the general manager. The catering invoice must meet the following requirements: \ x0d \ x0d \ 1. Quota invoice's seal should be legible, and it will not be reimbursed if the seal is unclear. Unpaid invoices must be kept intact in the exchange area, and cannot be torn up at will. Incomplete invoices will not be reimbursed. A single reimbursement must be an invoice provided by the same company. Invoices with the same denomination must have serial numbers, and invoices at different times can have no serial numbers. The ownership of the invoice must be consistent with the actual place where the expense occurs. \x0d\\x0d\ 2。 Hand-drawn invoices must be filled in truthfully. Shall not provide complete sets of invoices or false invoices. The filling of invoices must be standardized and the contents must be complete. Invoices issued in violation of regulations will not be reimbursed. \x0d\\x0d\ 3。 In case of special circumstances, the invoice with the same company serial number cannot be provided, and the specific situation must be explained, and the reimbursement can only be made after the approval of the general manager of the company. \x0d\\x0d\ 4。 In principle, meal tickets are not allowed to replace other documents for reimbursement. In case of special circumstances, the financial department must be informed first, and the reimbursement can only be made after the general manager of the company confirms and approves the situation. \x0d\\x0d\ 5。 In principle, the hospitality fee exceeding the standard shall be borne by the receptionist. Special circumstances shall be explained by the manager, and submitted to the general manager for reimbursement after being certified and signed by other accompanying personnel. \x0d\\x0d\ 6。 Special entertainment expenses approved by the general manager shall be reimbursed according to the facts. \x0d\\x0d\ 7。 Handling personnel can borrow catering expenses from the financial department in advance according to the dining standards in the Approval Form for Business Entertainment Application, and submit them to the financial department for reimbursement within two days after the entertainment is over (holidays are postponed). If they can't get the official invoice within the specified time due to special reasons, they can first get the certificate issued by the hotel and the wine list they ordered, and attach the approval form for business entertainment application. Colleague * * \x0d\\x0d\ 8. If the reimbursement documents do not meet the requirements, the financial department will directly return the documents to the reimbursement person. If it is not corrected within one week, the financial department will only approve the reimbursement after the approval of the general manager. \x0d\\x0d\ VI。 Penalty \ x0d \ x0d \ If the reception staff exceeds the number of people or exceeds the standard for dining, in addition to returning the part exceeding the standard, a fine of 50- 100 yuan will be imposed. \ x0d \ x0d \ Anyone who engages in private entertainment in the name of business entertainment through fraud and reimburses the company will be fined 100 yuan -200 yuan in addition to returning the reimbursement amount once verified. \ x0d \ x0d \ Company personnel falsely report or overstate entertainment expenses, and may be dismissed if the circumstances are bad.