1.0 Purpose:
In order to further standardize the behavior of various types of business reception, to promote the construction of the company's integrity and the healthy development of various undertakings, in order to "practice economy, reasonable expenditure, strict control, over the limit of the self-payment" as the principle of conformity with the provisions of the internal control and management for the purpose of the purpose of the formulation of the special This approach.
2.0 Scope of application:
This system applies to the application, approval and approval of reception expenses at all levels of the company.
3.0 Classification of reception expenses:
Reception expenses are divided into two categories: specific project reception expenses and temporary hospitality expenses.
4.0 Classification of Reception Levels:
Class A: VIP reception, which refers to the reception of the company's VIPs, the company's important customers, foreign guests and visiting groups or local government departments;
Class B: exchange and guidance, such as the reception of experts, etc.;
Class C: ordinary reception, which refers to the reception of general visitors.
5.0 Work Guarantee for Reception Matters:
The use of reception expenses is based on the principles of budget control, hierarchical management, advance approval and quota approval; when reception is held within the company, the reception department decides on the standard of reception, and then informs the comprehensive management department to carry out the purchasing of reception materials according to the reception standard.
5.1 Project Reception Expenses
5.1.1 Above RMB 10,000 yuan, the department head submits it to the general manager for approval, and the general manager notifies the shareholders and makes relevant records;
5.1.2 Above RMB 5,000 yuan below RMB 10,000 yuan, the department head submits it to the general manager for approval, and the operating level countersigns it;
5.1.3 Above RMB 2,000 yuan below RMB 5,000 yuan, the department head submitted to the general manager for approval;
5.1.4 two thousand dollars or less, the department head for approval.
5.2 Temporary Hospitality Expenses
5.2.1 Temporary Hospitality Expenses refers to the hospitality expenses incurred by individual employees in addition to the project reception expenses.
5.2.2 Temporary hospitality shall be applied in writing by the employee, and approved by the general manager before implementation. In case of special circumstances, if the employee applies by phone, he/she needs to make the relevant phone records in time, and fill in the "Application Form for Business Hospitality" afterwards.
6.0 Reception Regulations
6.1 All types of business hospitality, the reception department should be appropriately tight control of the accompanying staff, accompanied by staff should not exceed the general need to receive 1.5 times the staff.
6.2 Business hospitality meals adhere to the principle of graded limit. Reception meals should generally be arranged near the hotel hospitality.
6.3 In principle, no alcohol should be consumed during lunchtime hospitality, and when necessary, it should be controlled in moderation.
6.4 Before the business department performs the task of hospitality, it should fill in the "Application Form for Business Hospitality", and report to different persons in charge of different hospitality standards for approval before execution. The "Application Form for Business Hospitality Expenses" shall be executed in duplicate, with one copy for each of the applying department and the Integrated Management Department.
6.5 The principle of two single bills is implemented when reporting business hospitality expenses. That is to say, after the completion of the hospitality task by the reception staff with the official invoice for hospitality expenses, the financial provisions of the billing statement and the "business hospitality expenses application form" to the Finance Department to verify the head of the Finance Department to confirm, and then with the billing statement, the official invoice signed by different persons in charge of the reimbursement procedures to be carried out in the Finance Department.
6.6 The treasurer is responsible for setting the annual budget for business hospitality and supervising and controlling its use. Business hospitality should adhere to the principle of not exceeding the chronological order, and no reimbursement will be made for those exceeding the chronological order of the current quarter.
6.7 Considering the actual operation of the enterprise, the marketing department does not need to fill in the business hospitality application form for the hospitality expenses of less than RMB, but we should also adhere to the principle of not exceeding the chronological order, not exceeding the quota, not reimbursing the account of exceeding the progress of the current quarterly chronological order, and exceeding the quota of the whole year will not be resolved by the company.
6.8 Integrated Management Department failed to approve the amount in strict accordance with the standards, every time the Integrated Management Department director 50 yuan penalty and notification of criticism, the Ministry of Finance failed to do a good job of quarterly progress of the progress of the control of the quarter, every time a penalty of 100 yuan and notification of criticism of the finance director, responsible for the reception of the Department of the application of falsehoods, every time a deduction and penalty of 200 yuan and notification of criticism of the relevant person in charge.
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