Meeting reception process

Meeting reception refers to the meeting organizer and the organizer of the negotiation, the signing of the standard contract of meeting reception, the agreed matters to provide a full range of service activities. The following is my organization's conference reception process related content, I hope it will help you!

★ Preparation

1 Received the meeting (exhibition) intention, a reasonable offer to reply immediately, and put forward our rationalization proposals.

2 can be for the customer conference (exhibition) design and planning services.

3 according to the requirements of the booking of hotels, conference (exhibition) venues, vehicles, etc..

4 Preparation of conference supplies: delegate cards, emblems, souvenirs.

5 Provide public relations etiquette, secretarial, translation services, on behalf of the rental of equipment required for the meeting.

★ meeting reception

1 meeting (exhibition) place settings: welcome sign, banner, signage, meeting materials, paper, pens, drinks, equipment testing, etc..

2 according to customer needs to arrange for the transportation of guests to and from the meeting, to assist the conference team for guests to sign in and other work.

3 Conference meals and banquet arrangements.

4 Post-meeting travel, entertainment and inspection activities.

5 provide return airplane tickets, train tickets.

Generally speaking, as a professional exhibition company to undertake/agent of all kinds of conferences and exhibitions, most of the following links:

1, planning as a professional exhibition agency, we provide exhibition planning agency, tell us your ideas or ideas, we provide you with feasibility plans, exhibition planning, meeting return And so on.

2, consulting at this stage, we will communicate with the client initially, and the client's concern about some of the points to put forward their own plan for choice - such as the most suitable meeting place within the budget, recommend participants to stay in the hotel, choose the appropriate catering venues and budget-compatible menu, exhibition traffic The flow of the exhibition transportation, reception process and so on.

3, inspection if you think you can trust us after communication, then we can enter this stage - we will arrange for you or your representative to the destination to inspect the hotel we provide you with, conference venues, the environment, transportation vehicles and exhibition equipment details, etc., and at this stage of the service projects, service processes, We will arrange for you or your representative to visit the destination to inspect the details of the hotel, conference venue, environment, transportation vehicles and exhibition equipment.

4, to determine the time required is patience and meticulous - we have to one by one to push the envisioned process and plan, as far as possible, the program is refined, and then in writing. Form to confirm the rights, obligations and responsibilities of both parties, and sign the relevant service agreement.

5, the implementation of strict and humane implementation of the agreement, will be the spirit of cooperation between the two sides of the highly sublimated. No matter how perfect the conception is, there are mistakes in any plan, and it is necessary to cooperate with both parties in the spirit of the concept of cooperation, put aside the temporary disagreement, and take the successful ending of the exhibition as the unanimous goal. During this period, the two sides need to oral or written commitment to the original agreement outside the service as an extension of the agreement, and temporary decision of the two sides to sign the person in charge of all the temporary dealings allowed to take the pre-negotiation, after the settlement of the implementation of the way.

6, the settlement of the two sides of the financial staff to carefully check all kinds of documents, in strict accordance with the agreement to implement accounting.

Expanded reading

Meeting reporting skills:

Nowadays, there are a lot of young people, even if they have been working in the company for many years, they will not report their work, especially when attending an important meeting, they simply do not understand what they are talking about.

First, prepare and speak in advance

In the workplace, there are a lot of people in the workplace, they report to the leadership of the work before, often without a clue, and not prepared, but instead of seeing a lot of new employees around the expression of clear and logical, in the report of the work of the time is more deserved. The author reminds us, whether in the company to participate in important meetings or small meetings, should be prepared in advance, because this is essential in the daily work, if you do not have a good summary, then the leadership can be in the meeting to you reprimanded, so the young people must be aware of such a crisis.

Second, timely report on the progress of the work

Of course, there are many young people, they are in the implementation of the work of the task of the time too many mistakes, when the work of the project appeared to be impeded, these young people tend to hide, and did not tell the facts to the leadership, and do not want to let the leadership to delay their own time, to help them to solve the problem, often because these employees do not hide, and did not tell the facts to the leaders, and did not want to let the leaders delay their own time, to help them to solve the problem. The problem is often because these employees are not serious attitude, the last instead of delaying the progress of the work, was canceled by the customer orders, the company's image will be directly affected,

Everyone in the company should report the progress of the work in a timely manner, and to take the initiative to tell the leadership of their own mistakes, do not be afraid of being blamed, because the leadership may be the first time to forgive you, and to you to reach out to lend a helping hand.

Third, prepare a variety of programs

A lot of young people and colleagues and leaders to get along with they are always straight to the end often because of the fault of the speech was disgusted, in fact, in the report of the work of the time is also the same, young people should be prepared for a variety of programs, rather than only prepare a program can not be remedied, the last In reporting work more difficult to seek the help of colleagues and other leaders, resulting in your company is not reused by the leadership, which is actually the most worrying, in addition, young people should be more concise when reporting work, the leadership does not have too much time to listen to you in the meeting eloquent.