notes and filling materials for construction project contracting

(1) determination stage of bidding method (contracting scheme registration and contracting preparation stage)

1. The construction unit shall, within 31 days from the date when the project initiation document is approved, go through the contracting scheme registration formalities with Changshu Construction Project Bidding Office (hereinafter referred to as "Municipal Bidding Office") and fill in the Registration Form of Preliminary Contracting Scheme of Changshu Construction Project in duplicate.

2. The bidding method shall be determined by the Employer in accordance with laws, regulations and relevant regulations. Before the project is awarded the contract for the first time, the employer shall fill in the Registration Form of Preliminary Scheme for the Project Awarding of Changshu City in duplicate, and one copy shall be sent to the Tendering Office for the record. The following points shall be noted when filling in:

(1) The employer shall truthfully fill in the contract awarding case according to the required format and content and submit it to the Municipal Tendering Office before the project is awarded the contract for the first time.

(2) if it is necessary to divide the bid sections, the employer shall specify the contract content, contract method and planned contract time of each bid section in the scheme, and the contract method shall be filled in with "open tender" or "invited tender". When necessary, attach relevant drawings, documents and materials.

(3) Professional subcontracted works include pile foundation, decoration (including curtain wall, doors and windows), grid structure, heating and ventilation, fire fighting, equipment installation, etc. If they are not included in the bid contract, they should be filled in the professional engineering column.

(4) ancillary works include fences, roads, greening, outdoor water and electricity within the scope of the project, etc. If the contract is contracted separately, the contracting method shall be indicated.

(5) If there are too many divided blocks, the Employer may extend them according to this format.

(6) "No."shall be filled in by the Municipal Bidding Office.

(7) In case of any change after the submission of the contract awarding scheme, the employer shall separately explain and submit it.

(II) Bidding Qualification Filing Stage

1. If the tenderee has the conditions to bid on his own and handle the bidding matters on his own, he shall fill in the Record Form for the Bidding Matters of the Tenderee of Changshu Construction Project and the Brief Introduction Form for Professionals, and provide relevant supporting materials (such as the list of leading groups for bidding and the approval documents for the establishment of construction bidding organizations, etc.) and send them to the bidding office for filing. Attention should be paid to the following points when filling in:

(1) The contents of the above forms should be truthfully filled in as required.

(2) each professional and technical personnel should fill in a Brief Introduction of Professional and Technical Personnel.

(3) All professional and technical personnel must be on the staff or employed by the tenderee. The employed personnel shall have the transfer procedures of the personnel department or the employment contract verified by the personnel department.

(4) When filing for the first time, the tenderer shall bring the establishment documents of the bidding organization, the professional title certificates, professional qualification certificates, work experience certificates of all professional and technical personnel, and the original and photocopy of the employment contract of the hired personnel.

(5) If the tenderee has handled the matters of self-tendering for the record, and there are no major mistakes, violations of laws and regulations, and the basic situation of the tendering organization has not changed, it is not necessary to fill in the Profile of Professional and Technical Personnel and provide relevant certificates, contracts and work experience certification materials before bidding for the same type of tender again.

(6) The above-mentioned form is in duplicate, with the tenderer and the Municipal Bidding Office holding one copy respectively. (The copy is invalid)

(7) The "No."shall be filled in by the Municipal Bidding Office.

2. If the tenderee does not have the conditions to handle the tender matters by himself, it shall entrust a tendering agency to conduct the tender, and send the tendering agency contract to the Tendering Office for the record. Commissioned the preparation of pre-tender estimate, the contract should also be sent to the bidding office for the record.

(3) tender registration and tender announcement or tender invitation stage

1. The tenderee shall go through the tender registration formalities at the tender office with copies of ① approval form for newly started projects and annual investment plans, ② construction project land use permit, ③ construction project planning permit, ④ architectural design fire prevention audit opinion (generally for decoration projects), ⑤ construction drawing review certificate and ⑤ comprehensive real estate development permit (real estate development projects), and fill in the tender announcement.

2. There are two kinds of tender announcements, namely, Changshu City Project Tender Announcement (Pre-qualification) and Changshu City Project Tender Announcement (Post-qualification), which are selected by the tenderee according to the way of qualification examination, in duplicate, and one is sent to the Tendering Office for filing. Pre-qualification is recommended, but in general project bidding, simple pre-qualification method can be adopted, that is, the tenderer does not provide pre-qualification documents, and the qualification of the bidding applicant is directly examined according to general data, and the qualification of the project manager is reviewed during bid evaluation.

3. If it is an invitation to bid, directly fill in the Invitation for Bidding of Changshu Construction Project in triplicate, one for the invitee and one for the bidding office for the record.

(IV) Pre-qualification stage

When pre-qualification is adopted, the tenderee of a particularly complicated project shall issue the Pre-qualification Document of Public Bidding for Construction Projects in Changshu to all bidders, and complete the pre-qualification within the specified time. Pre-qualification documents should be sent to the bidding office for the record.

(V) Bidder Selection Stage

1. The tenderee shall go to the registration office of the Municipal Construction Engineering Trading Center within the specified time to select bidders according to the method specified in the tender announcement, fill in the Form of Selected Bidders for Housing Construction and Municipal Infrastructure Construction in Changshu (Pre-qualification or Post-qualification) in duplicate, and send it to the Tendering Office together with the List of Applicants for Public Bidding of Changshu Construction Projects for the record. Attention should be paid to the following points when filling in:

(1) If prequalification is adopted, the contents of the four columns in the form, namely "Project Name", "Applicants Qualified in Prequalification", "Applicants Unqualified in Prequalification and Reasons" and "Selected Bidders", should be filled in;

(2) If the post-qualification review is adopted, just fill in the columns of "Project Name" and "Selected Bidder".

2. After the bidder is selected, the tenderee shall issue a notice of bid to the bidder, and the attention shall be paid when filling in the notice of bid:

(1) If prequalification is conducted by issuing prequalification documents, fill in the Notice of Qualification of Changshu Construction Project (Tender Notice) and send it to the bidder; Fill in the Notice of Pre-qualification Results of Changshu Engineering Construction Project and send it to the applicants who have not been selected as bidders. If it is indicated in the tender announcement that it will not be issued again, the form can be sent out. The above form is in triplicate, and one copy is sent to the bidding office for filing.

(2) If simple pre-examination or post-qualification examination is adopted, fill in the Notice of Bidding for Changshu Construction Project and send it to the bidder. The above form is in triplicate, and one copy is sent to the bidding office for filing.

(VI) stage of filing and clarification or modification of bidding documents

The tenderee shall send the bidding documents (including scoring rules and lists, etc.) to the bidding office for filing, and if it answers the questions put forward by the bidders in writing, it shall reply and distribute them to all bidders in the form of Notice of Clarification and Modification of Bidding Documents, and send them to the bidding office for filing together with the project category verification form and pre-tender estimate preparation instructions. If it is less than 21 days from the date of issuance of the tender documents to the deadline for delivery of the tender documents, the tenderer shall negotiate with all bidders to determine the deadline for delivery of the tender documents, fill in the Engineering Negotiation Record, and sign it by the tenderer, legal representatives of all bidders or their entrusted agents.

at this stage, it should be noted that the Notice on Clarification and Modification of Bidding Documents does not need the signature of the bidder, but only needs the seal of the tenderer

for confirmation.

(VII) Stage of Establishing Bid Evaluation Committee

The tenderee shall go to the Municipal Bidding Office to extract the number of expert judges one day before the bid opening.

(VIII) Stage of bid opening, bid evaluation and bid selection

1. The tenderee should arrive at the bid opening site half an hour before the deadline for delivery of the tender, receive the tender and make all preparations. The bidding documents and bid bond (check or cash) shall be counted and signed, and the Bid Receiving Record Form and the Bidding Meeting Sign-in Form shall be available on site. Be familiar with the Procedure of Meeting on Bid Opening, Bid Evaluation and Calibration of Changshu Construction Project in advance, and the bid opening meeting shall be presided over by the tenderee.

2. After the meeting of bid opening and bid evaluation, the bid evaluation team shall prepare the Report on Bidding and Bid Evaluation of Changshu Engineering Construction Project, and recommend the bid winner, which shall be the responsibility of the bid inviter's judges. After the tenderer determines the winning bidder, he can fill in the Publicity of the Winning Results of the Bidding and Bidding of Changshu Construction Project and send it to the Municipal Construction Engineering Trading Center for publicity. The tenderee shall, within 1.5 days of determining the winning bidder and before handling the winning result, compile and submit the Written Report on Construction Bidding and Bidding to the Bidding Office for the record. Attention should be paid when compiling the bid evaluation report: the person in charge of the bid evaluation committee is the judge of Party A, and the staff related to bid evaluation activities are other personnel of Party A or the agency. Attention should be paid when filling in the Written Report: Fill in the project approval number in the basic situation of construction bidding.

(IX) Bid-winning formalities stage

After the bid-winning result is publicized for two working days without objection, the tenderee can issue the Notice of Winning Bid and the Notice of Not Winning Bid, and report it to the Tendering Office for the record. The tenderee and the winning bidder shall pay the relevant fees to the settlement center with the relevant filing procedures.

(X) Filing of Construction Contract

After completing the construction contract, the tenderee shall send it to the Tendering Office for filing.

(11) Other relevant formalities

The tenderee shall go to the joint market office to go through the formalities of safety supervision, quality supervision, construction contract verification and so on with the filing form of the Municipal Bidding Office or the bid-winning notice.

website of Changshu Construction Engineering Information Network: /index.php

Contact information of Changshu Tendering Office: 1512-52822917

For more information about ghostwriting bidding documents and improving the bid winning rate, click on the customer service at the bottom for free consultation.