The expense reimbursement system of each company is slightly different. The following is an enterprise expense reimbursement system for reference: \ x0d \ x0d \ Article 1: This system is formulated according to the characteristics of the company's business activities in order to strictly manage the company and reasonably control the company's operating expenses. \x0d\ Article 2: Control principles of expense reimbursement: plan management, graded responsibility and step-by-step inspection. The managers of each department are responsible for the first-level review of the importance and rationality of personnel expense reimbursement in this department; The financial manager will conduct a second-level audit on the legality of reimbursement documents; The general manager will conduct the final review and approval. \x0d\ Article 3: Cost control should be planned management. The department or individual who needs to pay the fee should fill in the "loan form" in advance, and list the nature of the fee, the purpose of the fee, the estimated amount of the fee, the estimated payment time and other elements. , reported to the department manager for review, and then reported to the general manager for approval, and the "loan slip" signed and agreed by the general manager can be implemented. \x0d\ Article 4: In principle, two or more persons must participate in or execute the expenses at the same time, and supervise each other and bear the responsibilities related to acceptance. \x0d\ Article 5: In the process of expenses, the parties concerned shall fully obtain relevant vouchers of expenses, such as contracts or agreements, legal bills, etc. If the company fails to obtain legal bills (approved by the tax authorities), the company will not bear part of the expenses rejected by the financial manager in principle, and the parties concerned will be responsible. \x0d\ Article 6: After expenses are incurred, the parties concerned shall sort out and classify the collected expense documents in time, and paste them with the "expense reimbursement form" uniformly printed by the company as the standard. In the process of pasting, the nature of expenses (such as transportation, accommodation, catering, hospitality, office expenses, etc. ) should be classified and pasted to facilitate classified calculation and sorting. \x0d\ Article 7: When filling in the Expense Reimbursement Form, the parties concerned should follow the principle of "seeking truth from facts and being accurate", fill in the reasons, amount and time of expenses completely, sign their names, submit them to the participants for review, and ask them to sign in the reference column. The Expense Reimbursement Form is not allowed to be altered, especially the expense amount. It is necessary to ensure that the expense amount must be consistent with the upper and lower figures, otherwise it will be invalid. \x0d\ Article 8: The parties concerned shall submit the completed expense reimbursement form and the approved application form for the use of funds to the department manager for approval. Department managers should pay attention to the authenticity of expenses and the rationality of the difference between the budgeted amount and the actual amount. The department manager shall sign the approval opinion and the name of the department manager in the column of "Expense Reimbursement Form" after checking that there is no objection. \x0d\ Article 9: The parties shall submit the original Expense Reimbursement Form and the approved Loan Form, which are approved and signed by the department manager, to the financial manager for review, and the financial manager shall focus on reviewing the legality of the original invoices and documents attached to the Expense Reimbursement Form and recheck the calculation of the expense amount. The financial manager shall sign the approval opinion and the name of the financial manager in the column of "Expense Reimbursement Form" after checking that there is no objection. \x0d\ Article 10: The parties shall submit the Expense Reimbursement Form signed by the department manager and the finance department manager together with the original approved Loan Form to the general manager of the company through the internal document transfer procedure, and the general manager shall conduct the final approval. Generally, the general manager only examines the formal requirements of the "expense reimbursement form" to see whether the reimbursement approval procedures and the signatures of relevant personnel are complete and whether the handwriting is true. After the general manager has no objection, he will sign the examination and approval opinions and sign in the column of "expense reimbursement form". \x0d\ Article 11: After obtaining the expense reimbursement form and loan slip that have all passed the examination and approval, the parties concerned shall hand them over to the cashier of the finance department to collect the funds within 3 days, and the cashier shall review the expense reimbursement form, focusing on whether the expense reimbursement form has been altered, whether the expense calculation is correct, whether the attached invoices are complete and legal, and whether the examination and approval procedures are complete. The cashier can't pay until it is verified. \x0d\ Some operating procedures of expense reimbursement \x0d\ 1. Expense reimbursement process: expense reimbursement application (fill in expense reimbursement form)-confirmation and signature of the person in charge of the reimbursement department (or superior supervisor)-review by the financial supervisor (documents, materials and other requirements)-general manager of the company. The above procedures are the established procedures for reimbursement of various expenses of the company, and all future reimbursement of affairs must follow the above procedures, otherwise the relevant personnel of the finance department have the right to refuse to pay. \x0d\ II。 Requirements for expense documents: In order to strengthen the company's financial discipline and avoid financial risks, in principle, all reimbursement documents of the company must obtain legal documents. The determination of legality shall be subject to the national fiscal and taxation regulations, and the specific operation shall be implemented by the financial department, with operability as the premise. The financial department has the right to reject any documents that do not meet the reimbursement requirements of the company's employees, and the confirmation, review and approval personnel at all levels shall not sign them. In the case of uncertainty, signatories at all levels shall not sign at will. \x0d\ III。 Document sorting requirements: before reimbursement, the reimbursement person must sort out all kinds of documents, first classify the types, time, batches and items of the documents, and then clearly and accurately paste them on the back of the reimbursement documents according to certain standards, and indicate the number of the attached documents in the annex. If the number of documents is complicated, write a detailed reimbursement list and attach it. The financial department with unclear documents and irregular stickers may ask the other party to make corrections, and those who do not make corrections have the right to reject them. \x0d\ IV。 Operating requirements for pre-borrowing: If employees of the company need to pre-borrow due to work needs, they must fill in a loan slip or check application form, clearly indicating the borrowing reason, estimated amount and repayment date, and the financial personnel strictly control the use of cash. The loan slip must be signed by the department head, vice president or financial director before the cashier can lend money. If the repayment cannot be made after the scheduled repayment date expires, it will be deducted from the salary of the relevant personnel. \x0d\ V Provisions for approval of reimbursement amount: In order to improve work efficiency, the company has the following provisions: if the single reimbursement amount or single bill reimbursement amount is less than 2,000, it can be approved by the company's executive vice president according to the normal process, and if it exceeds 2,000, it must be approved by the company's general manager. Financial personnel must master the authority to approve the amount when operating payment, and may not pay if the operation is not standardized. \x0d\ VI。 Time limit requirements for reimbursement or document delivery: financial personnel should master the time of reimbursement according to the timeliness and matching requirements of financial accounting. In principle, all documents or expenses must be operated according to normal procedures after they occur. In principle, when the ticket is collected and reimbursed in the current month, the business personnel have the obligation to collect the ticket in time. \x0d\ VII。 Other provisions on expense reimbursement: The expense reimbursement of the company must be true and legal, and it is forbidden to use white paper or other illegal vouchers. If it is necessary to use coupons under some special circumstances, it must also be approved by the vice president and chief financial officer, and the financial operation must be safe and legal. In addition, vouchers should be reasonable in time, clear in summary, and certain in amount, and should not be adulterated, which will bring financial risks to the company.