Sales staff travel expense reimbursement system
1. When the salesman receives a business trip from the relevant department, the person in charge of the dispatching department issues the business trip date, work content and the date of returning to the factory to cancel the business trip, and the expenses will be reimbursed after being approved by the relevant person in charge (depending on who approves the business trip in your enterprise).
2. In the city where the train arrives, the train ticket will be reimbursed. When taking an ordinary train of 800 kilometers or more, the train ticket is allowed to be reported as a hard berth ticket, and the hard seat ticket is allowed to be reported within 800 kilometers. According to the economic situation of your enterprise, how many kilometers of hard sleeper tickets are allowed, usually 800 kilometers.
3. Take the railway passenger train and high-speed rail, and be allowed to reimburse the second-class hard seat ticket.
4, long-distance bus, in the city where you need to get off by bus, the bus ticket between the city where you get off and the city you want to arrive, the city mileage and time on the ticket should be consistent.
5. The city traffic can be reimbursed by bus or subway. This article doesn't need to be too detailed, because it's convenient to inquire about the buses and subways in the city at present. )
6. Accommodation is allowed to be reimbursed for standard rooms. Other city expenses are between 80 yuan 120 yuan and Beijing/Shanghai 150 yuan, and the excess is taken care of by yourself. (You mentioned 1. Go somewhere for several days in a row, and secretly go home during the period. This article can only be checked from the working day of business trip, and can't be written in the system, which seems to distrust people; 2, many people share a hotel, and many people repeatedly reimburse accommodation fees. This one can only be reimbursed per head; 3. Solve the accommodation by other means (such as eating and living in a dealer) and then buy an invoice and submit it to the company for reimbursement. Your company can't clearly write this down in the system. These expenses are not very big. Business travelers are stuck too tightly and it is hard to go out, otherwise no one will take the initiative to work. )
7. For business travelers who can take a train sleeper instead of a hard-seat car for the sake of the enterprise, 50% of the savings will be rewarded with the train ticket; Those who can live in a standard room but live in an ordinary room will be rewarded with 50% savings.
8. The travel report is attached to the travel reimbursement voucher. (This article mainly requires the salesman's work performance and the specific situation when he goes out, so that you can provide the basis for inspection and assessment for enterprises in case they are afraid of sneaking home and being away for a long time. This article is very important for their self-discipline when they go out. )
9. Reimbursement review: after the business personnel go out for preliminary review and the department head approves, submit the attached reimbursement documents to the finance department (depending on which department your enterprise is assigned to, whether it is the personnel department, usually in the finance department, because reimbursement is related to the financial system) for review. If the reimbursement amount is met, the Finance Department will countersign the reasonable and specific reimbursement amount, and finally the approver with financial power will sign for approval.
These are for reference only. They are systems and specific reimbursement amounts, which must be reviewed by relevant departments and leaders. One more thing, for those who go out, you can't show that the enterprise doesn't trust them, which hurts people and is not good for your work.
I hope I can help you.