Meeting, usually refers to a form of social activity that brings together a specific range of people to study, discuss, and sometimes make decisions on certain specialized issues. In dealing with day-to-day administrative matters, government departments at all levels often hold various meetings.

Whether it is to convene, organize meetings, or to participate in the meeting, for the meeting services, office staff have some basic rules, rules must be observed. Such meeting-related codes, rules, including meeting etiquette. Meeting etiquette of the key elements of the work of the meeting, the venue of the row of seats, the correctness of the meeting style and so on three items.

One, the work of the meeting

But all the formal meetings, are required to carry out meticulous and detailed organization. Specifically, the organization of the meeting, in its conduct before, during and after the different requirements. All of these can be called conference services. Responsible for the work of the office staff, in its specific work, we must comply with the routine, etiquette, meticulous and rigorous, well prepared.

(a) before the meeting

In the meeting of all kinds of organizational work, to the organization of the most critical before the meeting. It includes the following four different aspects in general.

1. Preparation for the meeting. Hold any meeting, must first determine its theme (including the name of the meeting). This is determined by the relevant leadership group before the meeting. Staff responsible for the preparation of the meeting, should be around the theme of the meeting, the leadership agreed to the size of the meeting, time, agenda and other organizational implementation. Usually to form a specialized team, a clear division of labor, responsibility.

2. Notice to be issued. As a rule, the holding of official meetings should be issued in advance to the participants of the meeting notice. It refers to the organizers of the meeting sent to all participating units or all participants of the written documents, but also includes the relevant units or guests sent to the invitation letter. Office staff in this regard should do two things.

One of them, a good notice. Meeting notice should be generally by the title, theme, date, attendees, check-in time, check-in location, as well as with the requirements of the seven points. To write the notice, should ensure that it is complete and standardized.

The second, timely delivery. Issued a notice of meeting, should try to ensure its timely delivery, without delay.

3. Drafting of documents. All kinds of documents and materials used in the meeting, generally should be prepared before the meeting. Meeting documents need to be carefully prepared, mainly the meeting's agenda, opening remarks, closing remarks, theme report, General Assembly resolutions, typical materials, background briefings and so on. Some documents should be issued when participants report to the meeting.

4. Routine preparation. Responsible for the work of the meeting, it is often necessary to some of the specific details involved in the meeting, make adequate preparations.

One of them, do a good job of the venue. For the meeting to be held at the venue to be selected, for the venue of the tables and chairs should be arranged according to need, for the meeting of the various audio, lighting, projection, video, photography, recording, air-conditioning, ventilation equipment and multimedia equipment, etc., should be debugging check in advance.

The second, according to the provisions of the meeting, and the outside world to improve communication. For example, to the relevant news departments, public security departments to inform.

Third, the procurement of meeting supplies. Sometimes, some meeting supplies, such as paper, books, pens, folders, name cards, seat sign, as well as beverages, audio-visual appliances, but also need to replenish, procurement.

(ii) during the meeting

Office employees responsible for the specific work of the meeting, meticulously do the following.

1. Routine services. Meetings are held during the general should be arranged in and around the venue is responsible for welcoming, guiding and accompanying the participants. To participate in the VIP, as well as the old, weak, sick, disabled, pregnant, ethnic minorities, religious figures, Hong Kong, Macao and Taiwan compatriots, overseas Chinese and foreigners, often must also focus on care. For the participants of the legitimate requests, should be responsive to all requests.

2. In order to grasp the number of participants, serious meeting discipline, where large meetings or important meetings, usually require participants to sign in when entering the report. Conference signing of the passage of three ways: a signature check-in, the second is to hand in the coupon check-in, the third is to swipe the card check-in. The person responsible for this work, should be promptly informed to the person in charge of the meeting.

3. Catering arrangements. Hold a longer meeting, generally will arrange for the participants of the working meal between meetings. At the same time, participants should also be provided with hygienic and tasty drinks. Drinks provided at the meeting, it is best to facilitate the participants to help themselves to drink, do not advocate for their frequent tea refill. This is often unhygienic, unsafe and potentially disruptive. If necessary, but also for foreign participants in the accommodation, transportation, provide the ability to comply with the provisions of the convenient conditions.

4. On-site records. All important meetings, should be recorded on-site, the specific ways of notes, printing, recording, audio, video and so on. Can be used alone, can also be cross-used.

Responsible for handwritten notes meeting records, the name of the meeting, the number of attendees, time and place, the content of speeches, matters for discussion, temporary motions, voting elections, and other basic content should strive to be complete, accurate and clear.

5. Prepare briefings. Some important meetings, often during the meeting to prepare a conference briefing. Preparation of the basic requirements of the meeting briefing is fast, accurate, simple. Fast, is required to pay attention to the time; accurate, is required to be accurate; simple, is required to be concise.

(C) after the meeting

The end of the meeting, the necessary follow-up work should be done in order to make it a beginning and an end. Follow-up work roughly includes three:

1. These documents include meeting resolutions, minutes of the meeting. Generally require the formation of as soon as possible, as soon as the end of the meeting should be issued or published.

2. Handling of materials. According to the needs of the work and the provisions of the relevant confidentiality system, after the end of the meeting should be related to all the graphic, audio and video materials for the meticulous collection and organization of work. Collecting and organizing the materials of the meeting, should comply with the provisions and practices, should be summarized materials, must be carefully summarized; should be archived materials, should be archived; should be recycled materials, must be recovered; should be destroyed materials, must be carefully destroyed.

3. Assist in the return trip. After the end of the large-scale conference, its organizers should generally provide all the facilities for the return of foreign participants. If necessary, should take the initiative for each other to contact, provide transportation, or for each other to order, confirm the return of air tickets, tickets, tickets. When the team participants or participants in the special person to leave the local, you can also arrange for a person to see them off, and help them to check their luggage.

Two, the venue seating

In the conference work, placing the conference guests name tag is also a very delicate work. Generally speaking, there are three problems to be solved when faced with the meeting's seat arrangement.

The first question is whether the meeting is necessary to arrange the order of precedence, sometimes small meetings of two or three people, it is not necessary to arrange the order of precedence. The second is what kind of nature and form of this meeting, inside and outside the different, Chinese and foreign, different nature, different forms, different sizes of the meeting, sitting arrangement is not the same. The third is to pay attention to the meeting of the normative arrangement, standardized practices.

Generally speaking, we are faced with government meetings, official meetings are largely two kinds, the first is a small meeting, the second is a large meeting. Small meetings are generally internal meetings of this system, large meetings are generally speaking of cross-industry, cross-sectoral, cross-institutional, cross-regional, a comprehensive meeting, the following for the introduction of separate.

1, small meeting arrangement

First of all, on the small meeting arrangement, generally emphasize the following points. First, the emphasis is on the face of the door to set up a seat, small meetings generally pay attention to the face of the door for the top, that is, the podium, the host, the spokesman is facing the front door of the conference room, which is generally known. Second, sit in the center, that is, the center of the seat is higher than the two sides, so there is a need to arrange the order of the seat, the general center of the seat is high. Furthermore, generally emphasize the freedom to choose a seat, internal meeting small meeting free to choose a seat means, in fact, is not ranked. Small meetings should be particularly emphasized is the face of the door for the top, and then if this small meeting host is not a person, but also pay attention to emphasize the left high right low, Chinese and foreign differences, the Chinese are talking about the left high, the left and right here is between the parties themselves, this is the basic requirements of the political etiquette, the arrangement of the basic requirements of the seat, this is a small meeting.

2, large meeting arrangement

Large meeting actually involves two issues. First, the arrangement of the podium; second, the arrangement of the participants. The arrangement of the podium, in fact, three points, the first Bureau, that is, how all the people on the stage row; the second host; the third speaker.

(1), the podium position arrangement

Presidency arrangement, the domestic and foreign practice is similar, first of all, the front row is higher than the back row, followed by the center is higher than both sides, the third I am afraid that there is a difference between China and foreign countries, the political etiquette is in accordance with the left high and right low, that is, the left side of the person's position is higher than the right side of the person's position.

Then it is about the position of the presiding officer, the general position of the presiding officer of the meeting, there are three ways of speaking, the first is that he should sit in the first row of the podium, the first row of the podium; secondly, he can sit in the first row of the meeting of the center of the position, is the Bureau of the first row of the center of the position; in addition to this he also has a position can be seated, that is, in the head of the first row of the position of any position, in accordance with the level of his position and position. Can be arranged position, of course, in general, the important meeting will often ask the host to sit in the center, to show that the meeting of the grand and the host of the formal, because the host of the meeting is actually the chairman of the meeting.

Then is the position of the spokesman, generally small meetings spokesman can speak in their own seats, or stand or sit, but important large-scale meetings, generally emphasize that the spokesman to stand up to speak, his standard position is that there are two. The first is the first row of the center of the position, of course, sometimes this is the position of the host, the general public can not be to grab his position; secondly, in accordance with China's traditional practice, that is, the Bureau directly in front of the center of the position, the speaker's rostrum is generally in front of the Bureau of the middle, of course, with the accelerated pace of international exchanges, we sometimes refer to the practice of the International Meeting, the International Conference of speakers' bureau in fact! The speaker's rostrum is usually in the center in front of the Bureau.

(2), the participants of the arrangement

Participation in the meeting there is a guest position, is the crowd, the audience seat, the crowd seat arrangement generally emphasize two approaches. The first approach is the so-called free choice of sitting, the second approach is to draw a piece of the child sitting. Slices of sitting is generally emphasized left high right low, is in accordance with the department's agreed order of arrangement, or in accordance with the order of the Latin alphabet, or in accordance with the order of the Chinese character strokes, from the left side of the direction of the door to the right side of the row, this is the vertical rows; there is also a way to horizontal rows, from the front rows to the back of the row rows, the two methods are generally used alternatively, this is the basic requirements of the arrangement of the place.

Three, the correct style of meeting

(a) improve the style of meeting

Oppose formalism; strict control of meetings; prohibit wastefulness.

(ii) Improve efficiency

Concentrate on the theme; improve the form; compress the content; and limit the time.

(C) strictly abide by the meeting discipline

1. Observe the time. First, arrive at the meeting on time. Secondly, the meeting is on time. Third, the time limit for speeches. Fourth, the meeting will be adjourned at the end of the day.

2. Maintain order. First, take your place. Second, keep quiet. Third, comply with the rules.

3. Concentrate on the lecture. One, be attentive. Two, support others.

Etiquette in riding a car

The main two aspects include seating and courtesy to others when riding a car. Riding in a car and riding in a public **** car, train, subway when the seat, each has different instructions. The type of car is different, ride the car when the arrangement of the seat is very different.

Taking a jeep, the front driver next to the passenger seat for the upper seat. The other seats in the car, from honor to inferiority, in order should be: rear right seat, rear left seat. Ride four rows of seats or four rows of seats more than medium-sized or large cars, usually should be far from the front door to determine the seating, the closer to the front door, the higher the seat; and in the rows of seats, and pay attention to the "right high and left low", simply put, can be summarized as: from the front and the back, from the right to the left.

Take a two-row seat or three-row seat sedan, the specific arrangement of the seat, but also due to the driver's identity is different, and specifically divided into the following two cases.

The first case is that the owner of the car is driving the car himself. In this case, two rows of five-seat sedan on the other four seats, from respect to inferiority should be: the passenger seat, rear right seat, rear left seat, rear center seat. Three rows of seven-seat sedan on the other six seats should be, in order from respectability to inferiority: the passenger seat, the right seat in the middle row, the middle row of the middle seat, the left seat in the middle row, the right seat in the back row, the middle seat in the back row, the left seat in the back row. When the master is driving the car, if a person is traveling in the car, he must sit on the passenger seat, and if many people are traveling in the car, he must elect a person to sit on the passenger seat, otherwise it is disrespectful to the master.

The second situation is when a full-time driver drives the sedan. In this case, two rows of five-seat sedan on the other four seats of the order of precedence, from respect to inferiority should be: rear right seat, rear left seat, rear center seat, the passenger seat. Three rows of seven-seat sedan on the other six seats in order of precedence should be: rear right seat, rear left seat, rear center seat, right seat in the middle row, left seat in the middle row, the passenger seat. Three rows of nine-seat sedan on the other eight seats by the honor of the face should be (assuming that the driver's seat on the left): the right row, the middle row of the middle seat, the middle row of the left seat, the back row of the right seat, the back row of the middle seat, the back row of the left seat, the front row of the right seat, the front row of the middle seat.

Common sense dictates that the front row of a sedan, especially the passenger seat, is the least safe seat in the car. Therefore, as a rule, it is not advisable to invite women or children to sit in that seat on social occasions. And in official activities, the passenger seat, especially on the two rows of five-seat sedan passenger seat, is known as the "attendant seat", routinely for secretaries, interpreters, security guards, accompanied by the entourage of personnel seated.

Taking a public **** car, train or subway into, often need to be seated, the seat available for choice is not too large. Comparatively speaking, there are also relatively few about seating. Basic rules: window seats for the upper seats, near the aisle seats for the lower seats. Seats in the same direction as the vehicle are upper seats, and seats in the opposite direction of the vehicle are lower seats. In some vehicles, passenger seats are arranged on both sides of the vehicle so that passengers sit opposite each other. The seat on the side facing the door shall be the upper seat, and the seat on the side with the upper back facing the door shall be the lower seat.

The issue of etiquette when traveling in vehicles, should pay attention to the following three aspects of the problem:

One of the first is to get on and off the car in the order of precedence. When riding in a car, according to customary practice should be asked to honor the first on the car, the last off. The inferior should be the last to board the car, the first off. In the car arrived at the destination, if there is a person waiting here, and is responsible for pulling open the door of the car, then the honored can also be the first to get off. When traveling by bus, train or subway, the person with the lowest status usually boards the bus first and gets off first. The purpose of this is to make it easier for the inferior to find a seat and to take care of the superior.

The second is the mutual modesty in seating. In addition to giving special courtesies to the honored ones, those who are of the same status as those who are traveling with them should be given the same courtesies when giving up their seats. If there is a difference in seating, a difference in the exact location of a seat, or if there are not enough seats, women, children, the elderly, the handicapped, or the physically challenged should be given priority in seating. Even if you do not know the person you are seated with, you should feel free to give up your seat when necessary. When giving up one's seat, one should be generous, open and honest, and should not be disingenuous. If the other party to give up their seat, whether or not they know, they must immediately thank each other.

Thirdly, it is a car when the law has honored people. In the vehicle, must consciously pay attention to social morality, abide by the public **** order. For themselves, everywhere strict requirements. For others, always be friendly.

Delivering business cards etiquette

Guests hand over business cards (with both hands of the forefinger and thumb respectively, the right and left end of the card to hand over) → hosts receive with both hands → carefully read the card → and then put it into the pocket of the upper part of the jacket on the side of the party claiming that there is no business card, the euphemism

Business cards in the order of handing over: in general, the status of the low people, young people, the guests took the initiative to

Elevator etiquette

1. When there is no one else in the elevator

Enter the elevator before your boss or a woman, press the "open" button, and then ask someone else to enter. When you arrive at your destination, press and hold the "on" button and ask someone else to get off first.

2. When there are people in the elevator, the superior and the woman should be given priority in the elevator, regardless of whether they are going up or down.

Inside the elevator:

(1) the first person to get on the elevator should stand at the back, so as not to hinder others from taking the elevator;

(2) the elevator should not be loud or laughing;

(3) the elevator is already a lot of people, the person who enters the elevator should face the elevator door to stand.