The company's annual meeting preparations for the most core preparatory work is to develop the annual meeting budget, the annual meeting budget contains transportation costs, the annual meeting activities venue costs, accommodation costs and catering costs, as well as some of the costs of the activities. The annual budget is reasonable not only to win the recognition of the leadership, but also whether the annual meeting is the smooth implementation of a guarantee.
The first thing to consider is where to open the annual meeting, if the company is only in the local office, the annual meeting activities in the local venue, so that the transportation costs will save a lot, if the company has a branch in the field, or the annual meeting activities in other cities, then we have to consider adding the cost of transportation, how many people need to participate in the annual meeting, the departure to the activities of the transportation costs and the cost of the meeting during the return trip! Transportation is a part to be taken into account. Secondly, we have to consider the annual meeting activities venue rental, which is in the annual meeting budget accounted for a large portion of the cost, want to open what scale of the annual meeting, the need for annual meeting activities field what facilities, in the annual meeting activities at the beginning of what needs to be set up, these are the problems to be considered, and the majority of the staff is not very familiar with this aspect, from one to the other annual meeting activities venues than the price of the service does not only require a lot of time and energy, it is recommended to book the selection of annual meeting activities venue. and energy, it is recommended that the booking of the selection of annual meeting event venues can go to the venue online to see, there will be local hotels and conference centers above the introduction, quotations and netizens on the hotel evaluation, if you participate in the group purchase can also get more discounts.
Fixed down the annual meeting activity venues, it is necessary to consider is the cost of accommodation and food and beverage, accommodation should be very well understood, if the annual meeting activity venues to provide the better, if not it is necessary for the annual meeting organizers to book in advance, the normal cost of accommodation in addition to the hotel star standard, room type and other factors related to the guest room is open to the service projects. Annual meeting event organizers clear hotel should be closed or open service items and scope in order to make relevant arrangements. Catering for meetings can be simple or complex, depending on the needs of the annual event and the purpose of the meeting.
The cost of audio-visual equipment is usually negligible unless the event is outdoors for a long period of time. If the public **** relationship effect and have to be carried out outdoors, audio-visual equipment budget is more complex, including the cost of rental equipment itself and equipment transportation, installation and commissioning and control of technical staff support costs, this point can also be entrusted to the annual meeting activities of the venue to assist in the completion of the staff.
Many companies in the annual meeting will be held after the process of the show, in the process of the show interspersed with the distribution of year-end awards, or the company's incentives for employees, these need to communicate in advance with the staff of the annual meeting event venue, by providing them with the performance of the activities of the venue and the audio-visual equipment needed, which only needs to be counted in the performance of the show and the number of people involved in the program can be.