First, to determine the necessity of the meeting

If the content of the meeting is only a one-sided transfer of information, then the document, telephone or network and other forms of notification can be, there is no need to go to great lengths to organize a meeting. If it is a decision-making meeting, the first thing to do is to weigh the pros and cons of the meeting to achieve the goal with the participation of the meeting of the people involved in the work of the degree of impact between the pros and cons. To do "if not necessary, never meeting", determined not to open the "rat meeting".

Second, fully prepared for the meeting

Many companies in the meeting when written very well: this morning's meeting, 9:30 meeting room collection. But no one ever writes what time it ends. Where does the problem lie? The main thing is that the meeting materials should not be read at the meeting place, and should be issued and read before the meeting, once the meeting is directly discussed and voted on, the meeting is to immediately make the results. Draw up a good meeting process, including the time and place of the meeting, a preliminary estimate of the time the meeting will last, and will list the key topics of the meeting, distributed to employees in advance, so that they can prepare in advance and organize the work in hand. In advance of the meeting leaders will be informed of the approximate duration of the speech, so that they can flexibly grasp their own time to speak. This will allow for quick voting and quick meeting results.

Three, flexible grasp of the meeting process

Meeting host is an important factor in the success of the meeting. An excellent meeting host to master the process of the meeting, start on time, end on time. To let each employee always around the meeting of the central theme of the discussion, to "open the door, straight to the point". The host can set an "iron law", all to "solve the problem" as the principle, that is, all the views can not solve the problem, no need to discuss the discussion, the discussion is meaningless, and timely rectification of the order of the meeting, will run away from the topic of the personnel to return to the meeting to discuss the Theme. This reflects the essence of the meeting, that is, the meeting is to solve the problem and open.

Some hotels specialize in the meeting to set the gatekeeper, responsible for the gatekeeper theme. In the discussion, the gatekeeper should always remind the staff to ensure that the discussion topic will not be off-topic. When a good topic arises, the meeting gatekeeper records it first, but still has to return to the original topic of discussion.

Additionally, in order to keep the meeting from slipping and snoring, remember the following:

The presenter should be clear and hierarchical. The several topics of the meeting should be clear and hierarchical, not confusing.

Master the speed and rhythm of speech. Too fast or too slow speed of speech will affect the mood of the audience. The rhythm is moderate, and the speed of speech should be varied.

Interpolation of light words. At the right time, with some small allusions, small jokes to mediate the atmosphere of the meeting.

If not necessary, do not prepare the meeting materials, only the topic can be listed. Preparation of meeting materials, both wasteful, but also to participate in the meeting of people to create a kind of dependence on psychology.

Four, choose the right time

First of all, the meeting should not be set in the staff hungry or almost off time, should be selected in the staff have enough time and energy of the time, to avoid the problem of the staff do not have the heart to participate in the meeting. Secondly, the meeting should strictly adhere to the time limit, such as the end of an hour, it should be controlled within an hour, otherwise it will allow employees to produce the meeting has no end of the psychological, and therefore the discussion of the issue will be due to the loss of the pressure of time and become inactive, and the future meeting, they will also ignore the meeting time, it is difficult to comply with it. Some hotels set up timekeepers, timekeepers at each stage of the meeting will be in accordance with the notice of the meeting of each person to report the time, a warning, so as to avoid delays in the meeting.

Fifth, determine the speaking order

If the meeting very much want to know the views of subordinates, you can use the isolation of the way to speak: first let the lowest position to enter the meeting room, to speak; then they back out of the meeting, and then by the position of the high staff to enter the meeting room to speak, and so on. In this way, employees will not be unable to speak freely because of concerns about the presence of the leadership.

Sixth, grasp the implementation

Meeting time there will be a funny phenomenon, "everyone, our meeting to the end of this", the door opened, wow, all ran away. You know why? Because this meeting is not my responsibility. Therefore, it is necessary to announce the executor, the tracker of the results of the meeting before the door is opened.

Only meeting, do not implement, will make the meeting become meaningless, which is also the meeting of the embodiment of inefficiency. After the meeting, there should be a designated person responsible for organizing the final conclusions of the meeting, signed by the leadership, notify the department or person responsible for the implementation, to clarify the responsibility, set deadlines, limited to the implementation of the time and report on the summary of the time, and to designate a person responsible for supervising and checking the implementation of the decision-making situation.

Seven,Meeting process 10 steps

1. Determine the meeting time, place, people, theme, objectives, hosts, meeting preparations

2. Notify the participants, prior to the theme of the meeting, the objectives of communication

3. Prepare the meeting room, projector, whiteboard, laptop

4. Print the meeting materials and distribute them to go on

5. Notify the relevant people of the changes in the meeting in time (time, place, etc.)

6. Sign in for the meeting

7. Control the progress in the meeting

8. Record the resolutions of the meeting

9. Follow up on the implementation of the resolution of the meeting Implementation

10. Summarize the gains and losses of the meeting, improve the process of the meeting, regular training for managers to meet, to ensure that the meeting does not drag lengthy.