Conference reception means that the conference organizer negotiates with the organizer, signs a standard contract for conference reception, and provides full-service activities for the agreed matters. The following is the related content of the conference reception process I have compiled, hoping to help you!

★ Preparation work

1 After receiving the meeting (exhibition) intention, we will reply to the reasonable quotation immediately and put forward our reasonable suggestions.

Can provide design and planning services for clients' conferences (exhibitions).

Book hotels, conference (exhibition) venues, vehicles, etc. as required.

Prepare conference supplies: representative card, emblem and souvenir.

Provide public relations etiquette, secretarial and translation services, and rent the equipment needed for the conference.

★ Meeting reception

1 Layout of conference (exhibition) venues: welcome cards, banners, signs, conference materials, paper, pens, drinks, equipment testing, etc.

Arrange the pick-up and drop-off of the guests according to the customer's needs, and assist the conference group to handle the guest sign-in and other work.

3 Meeting dining and banquet arrangements.

4. Travel, entertainment and other activities after the meeting.

Provide return air tickets and train tickets.

Generally speaking, as a professional exhibition company, it undertakes/represents all kinds of conferences and exhibitions, mostly through the following links:

1, Planning As a professional exhibition agency, we provide exhibition planning agents, tell us your thoughts or ideas, and we provide you with feasible plans, exhibition planning, meeting receipt and so on.

2. Consultation At this stage, we will have a preliminary communication with the entrusting party, and put forward our own plans for the entrusting party's concerns, such as the most suitable meeting place within the budget, the hotel recommended for the participants, the selection of the appropriate dining place, the menu suitable for the budget, the transportation flow of the exhibition, the reception flow, etc.

3. Investigation If you think you can trust us after communication, then we can enter this stage-we will arrange for you or your representative to visit the hotel, conference venue, environment, transportation vehicles and exhibition equipment we provide for you at the destination, etc., and at this stage, we will conduct in-depth discussions on service items, service processes, promotion plans, service prices, etc., and roughly clarify the responsibilities and obligations of both parties.

4. Patience and carefulness are needed to determine this time-we have to scrutinize the envisaged process and plan one by one, and make the plan as detailed as possible, and then confirm the rights, obligations and responsibilities of both parties in written form, and sign relevant service agreements.

5. Strict and humanized implementation of the agreement will be a high sublimation of the spirit of cooperation between the two parties. No matter how perfect the idea is, there are flaws in any plan. It is necessary for both parties to cooperate in the concept of cooperation, put aside temporary disagreements and aim at a happy ending of the exhibition. During this period, both parties need to promise orally or in writing that the services beyond the original agreement are regarded as the extension of the agreement, and temporarily decide the person in charge of signing. All temporary exchanges are allowed to be carried out in the form of prior consultation and settlement afterwards.

6. The financial personnel of both parties to the settlement carefully check all kinds of documents and perform accounting in strict accordance with the agreement.

further reading

Meeting presentation skills:

Nowadays, many young people, even if they have worked in the company for many years, don't report their work, especially when attending important meetings. They simply don't understand what they are talking about, and they don't prepare well in advance. In the end, they offend the leaders and make them unpopular with them. So remind everyone to report to the leaders when attending important meetings, and be sure to master these three skills, so that you can be deeply loved by the leaders.

First, prepare and speak in advance.

When working in the workplace, there are many professionals who often have no clue and are not prepared before reporting to the leaders. Instead, they see that many new employees around them express clearly and logically, and they get deserved results when reporting their work. The author reminds everyone that whether they attend important meetings or small meetings in the company, they should be prepared in advance, because this is essential in their daily work. If you don't make a good summary,

Second, report the work progress in time.

Of course, there are also many young people who have made too many mistakes when performing their work tasks. When work projects are blocked, these young people often hide, don't tell the facts to the leaders, and don't want the leaders to delay their time and help them solve problems. It is often because these employees are not serious. In the end, they will delay the progress of their work, be cancelled by customers, and the company's image will be directly affected.

Everyone in the company should report the progress of their work in time, and take the initiative to tell their leaders about their mistakes. Don't be afraid of being blamed, because the leaders may forgive you for the first time and lend you a helping hand.

Third, prepare a variety of programs

When many young people get along with colleagues and leaders, they are always straightforward. In the end, they are often disgusted by everyone because of their speaking problems. In fact, this is also the case when reporting work. Young people should prepare more plans, instead of preparing only one plan that cannot be remedied. Finally, it is more difficult to seek the help of colleagues and other leaders when reporting work, which leads to you not being reused by leaders in the company. This is actually the most worrying thing for everyone. In addition, young people should be more concise when reporting work.

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