Some experience skills and ideas will definitely be helpful after reading them. I hope they can help you.

Tips for using PPT

1. Quick show: No need to click the "Watch Show" option in the menu bar, just press the F5 key and the slide show will start.

2. Quickly stop the show: In addition to pressing the "ESC" key, you can also press the "-" key to quickly stop the show.

3. Go to the nth slide at will: If you want to go back to or go to the nth slide during the show, how can you do it quickly? At this time, you only need to press the number n, and then press the "+" and Enter keys at the same time to achieve it.

4. Quickly display a black screen, or return to the slide show from a black screen: If you want to display a black screen during the show, you only need to press the B or "." key to achieve it. At this time, press the B or "." key repeatedly to return to the slide show from the black screen.

5. Display a white screen, or return to the slide show from the white screen: Press W or the "," key to switch from the show state to the white screen, and then press W or "," repeatedly. ” key to return to the slide show from the white screen.

6. Hide and show the mouse pointer: It may be uncomfortable if the mouse pointer always appears on the screen during the show. At this time, press CTRL+H to hide the mouse pointer; in turn, press CTRL+ A The hidden mouse pointer will reappear.

7. Return to the first slide: As long as you hold down the left and right mouse buttons for more than 2 seconds at the same time, you can quickly return to the first slide from any show page.

8. Pause or restart the automatic slide show: For the automatic slide show, if you want to pause or restart the automatic slide show, just press the S or "+" key.

9. You can also write on the slide during the show: a) During the slide show, you may have to write and scratch on the slide, such as drawing a chart or under the words. Underline and add emphasis. At this time, you can use the virtual annotation pen owned by PPT to make marks on the slides while giving a presentation. b) How to use the annotation pen: First, right-click the mouse in the slide show window, and Figure 5 will appear. Then select "Pointer Options" and "Drawing Pen" in sequence. After completing the required action with the pen, press the ESC key. Exit drawing state.

10. Display shortcuts during slide show: If you forget the quick shortcut when showing PPT slides, you only need to press F1 (or SHIFT+?) and a help will appear. window and refer to its contents.

11. Cut the picture into any shape in PPT: First, use the "Drawing" toolbar to draw a figure you want to cut, such as an ellipse. After selecting the ellipse, click the black triangle to the right of the "Fill Color" button on the "Drawing" toolbar, and click the "Fill Effect" command from the list menu. Open the Select "Picture" tab, click the (Select Picture) button, find the appropriate picture from the "Select Picture" dialog box, click the (Insert) button and return to the "Fill Effect" dialog box, and finally click (OK) button to exit. This picture appears as the background of the elliptical graphic, changing the original rectangular shape and achieving a satisfactory cropped picture effect

12. Extract the masterboard from the existing PPT document: 1) Open the existing PPT document PPT document 2) Click View → Master → Slide Master 3) Click File → Save As, select "Presentation Design Template" in "Save as type" (the file suffix is ??.pot)

13. Regarding PPT template design: PPT cover template, background template and chart template in the text

In the design of the cover template, the following factors should be fully considered: (1) The characteristics of the topic discussed; (2) Characteristics of the industry in which it is located; (3) Audience groups it targets.

The background template should be as simple and smooth as possible, and the color selection can highlight your content. Remember: a good background is there to highlight the content of your report. Be sure to prevent this kind of complaint: "After listening for a whole afternoon, I can't remember what the expert said. All I see are beautiful pictures."

Text chart template Things to note when choosing: A good PPT film must not be entirely filled with text, otherwise your report will be lousy! Remember, anything that can turn text into charts must be turned into charts. Of course, don’t abuse it just because this column provides a large number of beautiful chart templates.

14 How to insert a table in a presentation:

1) Insert a Word table

Click "Insert" > "Picture" > "Microsoft Word Table" ”, set the number of rows and columns on the “Insert Table” dialog box, and then click “OK”. After carefully observing the menus, toolbars, etc., it is not difficult to find that at this time, it is equivalent to (calling) entering Word. Tables are edited in the same way as in Word. After editing is completed, click anywhere outside the table to return to the PPT. If you need to edit the table again, double-click on it to enter Word.

2) Insert PPT table

If (create) the "Table" layout is selected when inserting a new slide, double-click on "Double-click here to add table", and then Set the number of rows and columns on the Insert Table dialog box, and then click OK. The form is created. With the help of the "Table and Border" toolbar, the method of editing a table is basically the same as the method of editing a table in Word.

3) New method of inserting Word tables

a) Copy the table in the Word file to the clipboard.

b) Move the cursor to the slide where you want to insert the Word table (in PPT), click "Insert" - "Object", and then on the "Insert Object" dialog box, select "New" radio button (default option); select Microsoft Word Document in the Object Type box and click OK.

c) Paste the Word table directly into the Word document box on the slide. The editing method thereafter is the same as that in Word.

15. Four ways to "shock" Flash animation in PPT:

1. Use the "Shockwave Flash Object" control method

1) Run PPT 2000, switch to the slide where you want to insert Flash animation.

2) Click the "View" menu, click "Toolbar" in the pop-up drop-down menu, and then click "Control Toolbox" in the pop-up submenu, and the "Control Toolbox" will appear. ".

3) Click "Other Controls" in the "Control Toolbox" (the last button in the toolbox, circled in the picture above), the ActiveX control window will pop up, and the list of Remove all ActiveX controls installed on the system. Use the cursor control keys on the keyboard to find "Shockwave Flash Object" in the control list and click it. The system will automatically close the control window.

4) Move the cursor to the editing area of ??the PPT, the cursor changes into a "cross" shape, press the mouse and drag to draw a rectangular frame of appropriate size. This rectangular area is the area where the animation is played. .

5) Right-click the rectangular box, click "Properties" in the shortcut menu that appears, and the "Properties" window appears.

6) Click the "Customize" column in the "Properties" window, and a button will appear at the right end of the column (the part circled in the picture above). Click this button, and the "Property Page" window will appear. In the text box on the right side of "Movie URL", enter the full path of the "My File" Flash animation (if the Flash animation and the PPT file are in the same directory, you can also enter only the Flash animation Animation file name), and must have the suffix ".swf". Use the system default for other items, and finally press "OK" to return to PPT. 7) Show the slide and the picture you expect will appear.

Tips: a) The prerequisite for using this method is that there must be a "Shockwave Flash Object" control in the system. Don't worry about this problem, this control is already installed on most machines.

b) Double-click the rectangle in step 5 to open the "Properties" window.

c) You can also directly enter the path of the Flash animation in the text box on the right side of the "Movie" column in the "Properties" window without customizing it in step 6.

d) The size of the set rectangular frame is the size of the animation window during screening. Of course, its size can be changed at will by dragging the handle of the rectangular frame. When the Flash animation is playing, the mouse is in the Flash playback window and responds to Flash mouse events; when it is outside the Flash playback window, it responds to PPT mouse events.

2. Inserting Object Method

1) Run PPT 2000 and switch to the slide where you want to insert Flash animation.

2) Click the "Insert" menu, click "Object" in the pop-up drop-down menu, the "Insert Object" dialog box will pop up, select "Create from File", click "Browse" ", find "My Files" in "My Documents" in the "Browse" dialog box that appears and double-click it. The path of the Flash animation will appear in the text box in the "Insert Object" dialog box, and finally click "OK" returns to PPT.

3) At this time, a Flash animation icon will appear on the slide. The size and position of the icon can be changed as needed. Right-click the icon, click "Action Settings" in the pop-up shortcut menu, and the "Action Settings" dialog box appears.

4) The method of activating an object can be "click the mouse" or "move the mouse". In this example, the system default "click the mouse" is used. Then select "Object Action" in the "Mouse Click" tab, and finally click "OK" to complete the activation animation settings and return to PPT.

5) Show the slide. When the mouse clicks on the Flash animation icon, a question box will appear. Click "Yes" and the system will call the Flash program to play the animation.

3. Insert hyperlink method

1) Run PPT 2000 and switch to the slide where you want to insert Flash animation.

2) Create any object (such as a piece of text, a picture, etc.) in it. Select this object, click the "Insert" menu, and click "Hyperlink" in the pop-up drop-down menu (the above operation can also be replaced by "right-click the object and click 'Hyperlink' from the pop-up shortcut menu") , the "Insert Hyperlink" dialog box will pop up. The system's default link object is the "Original File or Web Page" on the upper left side of the dialog box. Click the "File" button on the right, find "My Files" from "My Documents" in the "Link to File" dialog box that appears, and double-click it. The path of the Flash animation will automatically appear in the "Insert Hyperlink" In the dialog box, finally click "OK" to return to PPT.

3) Show the slide. When the mouse clicks on the object with a hyperlink, an inquiry box will appear. Click "OK" and the system will call the Flash program to play the animation.

4. Action setting method

1) Run PPT 2000 and switch to the slide where you want to insert Flash animation.

2) Create any object (such as a piece of text, a picture, etc.) in it. Right-click the object, click "Action Settings" in the pop-up shortcut menu, and the "Action Settings" dialog box appears.

3) The method of activating an object can be "click the mouse" or "move the mouse". For example, the system default "click the mouse" is used. Then select "Hyperlink to", click the small black arrow pointing down on the right side, a drop-down list will pop up, click "Other Files" at the bottom, in the "Hyperlink to Other Files" dialog box that appears, select "My Find "My Files" in "Documents" and double-click it. The path of the Flash animation will automatically appear in the "Action Settings" dialog box. Click "OK" to return to PPT.

4) Show the slide. When the mouse clicks on the object with action settings, an inquiry box will appear. Click "OK" and the system will call the Flash program to play the animation.

The above four methods each have their own strengths and weaknesses. Although the setting of method 1 is more cumbersome, the animation is played directly in the PPT window, which is easy to control and the process is compact. Although the setting of the latter three methods is simple, when playing the Flash file, the Flash program needs to be started and the Flash program must be closed after playing. , the process seems loose.

16. Three methods of inserting videos into PPT

1. Play the video directly

This playback method is to use the pre-prepared video file as a movie The file is directly inserted into the slide. This method is the simplest and most intuitive. After inserting the video file into the slide using this method, PPT only provides simple [pause] and [continue play] controls. There are no other operation buttons to choose from. Therefore, this method is especially suitable for PPT beginners.

1) Run the PPT program and open the slide that needs to insert a video file.

2) Move the mouse to the menu bar, click the "Insert" option there, and execute the "Insert Movie File" command from the open drop-down menu.

3) In the file selection dialog box that pops up, select the video file prepared in advance and click the [Add] button to insert the video file into the slide.

4) Use the mouse to select the video file and move it to the appropriate position, then directly click the [Play] button to play the video according to the prompts on the screen, or select the automatic play mode.

5) During the playback process, you can move the mouse to the video window and click once to pause the video. If you want to continue playing, just click again with the mouse.

2. Insert a control to play the video

This method is to insert the video file as a control into the slide, and then modify the control properties to achieve the purpose of playing the video. Using this method, there are a variety of operation buttons to choose from, and the playback process can be completely controlled by yourself, making it more convenient and flexible. This method is more suitable for situations where pictures, text, and videos in PPT courseware are on the same page.

1) Run the PPT program and open the slide into which the video file needs to be inserted.

2) Move the mouse to the menu bar, click the "View" option, select "Control Toolbox" from the open drop-down menu, and then select the [Other Controls] button from the lower-level menu.

3) In the control options interface that opens subsequently, select the "Windows Media Player" option, then move the mouse to the editing area of ??the PPT, draw a rectangular area of ??appropriate size, and then the area will be It will automatically change to the playback interface of Windows Media Player.

4) Use the mouse to select the playback interface, then right-click the mouse and select the "Properties" command from the pop-up shortcut menu to open the "Properties" window of the media playback interface.

5) In the "Properties" window, correctly enter the detailed path and file name of the video file that needs to be inserted into the slide in the "File Name" setting item. In this way, when the slideshow is opened, the specified video can be played through the [Play] control button.

6) In order to better organize the inserted video files with the slides, you can also modify the positions of the control bar, playback slider bar and video property bar in the "Properties" settings interface.

7) During the playback process, the video can be controlled through the [Play], [Stop], [Pause] and [Adjust Volume] buttons in the media player.

3. Insert object to play video

This method inserts the video file as an object into the slide. Different from the above two methods, it can be selected as you like. The actual video clip needs to be played and then played.

1) Open the slide where you want to insert the video file, click the "Insert/Object" command to open the "Insert Object" dialog box.

2) After selecting the "New" option, select the "Video Clip" option in the corresponding "Object Type" setting bar, and click the [OK] button.

3) PPT automatically switches to the video property setting state, execute the "Insert Clip/Windows Video" command, and insert the prepared video file into the slide.

4) Execute the "Edit/Options" command, open the option setting box, and set whether the video needs to be played in a loop, or whether to go backwards after playing, etc. Click [OK] to return to the video properties. Set interface.

5) Click the video [In Point] button and [Out Point] button in the toolbar to reset the start and end points of the video file, so that you can play the video clips as you like.

6) Click the blank area of ??the setting interface with the left mouse button to exit the video setting interface and return to the slide editing state. You can also use the preview command to check the editing effect of the video.

17. Convert Word to PPT document

If you use Word content repeatedly in PPT, copying and pasting is very inconvenient, and each slide must be formatted, which is a huge workload. .

First open the Word document and press Crtl+A to select all, and execute the "Copy" command. Then start PPT, select "Normal" view, and then click the "Outline" tab. Then position the cursor at the first slide and execute the "Paste" command, so that all the content in the Word document is inserted into the first slide. Then, you can format the text as needed, including font, font size, font style, font color and alignment, etc. Then position the cursor at the point where the next slide needs to be divided and press the Enter key directly to create a new slide. If you need to insert a blank line, press "Shift+Enter". After adjustments, you should be able to create multiple slides in no time. Finally, you can also use the "Outline" toolbar to make further adjustments using the "Upgrade", "Downgrade", "Move Up", "Move Down" and other buttons. This method is naturally much faster than editing one by one.

18. Quickly switch between several different view states (normal view, slide browsing view, slide show)

1) If you click the "Normal View" button Press the Shift key to switch to "Slide Master View"; click the "Normal View" button again (without pressing the Shift key) to switch back. And if you press the Shift key when clicking the "Slide Browser View" button, you can switch to the "Handout Master View".

2) Let PPT display a thumbnail of the slide in the upper left corner of the screen, so that you can preview the result while editing. Go to Normal View and select the first slide you want to display. Hold down the Ctrl key and click the "Slideshow" button. Click on the slide thumbnail to change slides, just like in a full-screen slide show.

3) Hold down the Ctrl-Shift key and then press the various view buttons: Ctrl-Shift-"Normal View" button will close the mark area and notes page on the left, and expand the slide to available space. Ctrl-Shift-"Slide Browser View" button can display the presentation in outline mode; Ctrl-Shift-"Slide Show" button will open a "Set Show Mode" dialog box.

19. Use animation effects

There are usually two ways to achieve animation effects: displaying objects in a certain order or using moving pictures. You can apply animation effects to the entire slide, a certain screen, or a certain slide object (including text boxes, charts, word art, pictures, etc.). But you should remember one principle: animation effects should not be used too much and should be used as the finishing touch; too much flashing and moving images will distract the audience and even make them irritated.

1) To use animation effects on one or several slides, select "Slide Show" "Animation Scheme". You can see a series of predefined animation effects that can be applied to the selected slide. If you have checked the "Auto Preview" checkbox, just click on each effect name to see the preview of the animation effect.

2) To apply animation effects to a slide object, select the object and select "Slide Show" "Custom Animation" from the menu.

Click the "Add Effect" button in the "Custom Animation" task pane, and then select the effect you want from the pop-up "Enter" submenu. If you want more choices, you can click the "Other Effects" item in the submenu, which will open an "Add Entry Effect" dialog box. Check the "Preview effects" checkbox, then click on each effect to see how it will appear. If you find an effect you want, click the "OK" button to close the dialog box.

After applying the animation effect, you will find several more numerical markers next to the slide object. These markers are used to indicate the order of the animation. Additionally, these slide objects appear in the animation list in the Custom Animations task pane. If you want to change the display order of animations, select an animation and click the directional arrows on either side of "Reorder"; you can also select an animation in the list and click the "Delete" button to delete it.

20. Draw a path

The "action path" in PPT allows you to specify a movement route for an object in a slide. Using Action Paths can add great effects to your presentations.

If you want to specify a motion path, select an object and choose Slide Show Custom Animation from the menu. Click the "Add Effect" button in the "Custom Animation" task pane. Select "Motion Path" in the drop-down list and then select one of the predefined motion paths, such as "Diagonal to the upper right" or "Diagonal to the lower right". If you don't like the six preset paths listed in the submenu, you can also select "More Action Paths" to open the "Add Action Path" dialog box. Make sure the "Preview effects" checkbox is checked, then click on a different path effect to preview it. When you find a solution you're happy with, select it and press the "OK" button.

PPT also allows you to design your own action path. Select an object and choose "Add Effect" "Action Path" "Draw Custom Path" from the menu, and then choose a drawing method (such as free curve) from the list. Then use the mouse to accurately draw the moving route.

After adding an action path, a numbered marker will also appear next to the object to show its animation sequence. An arrow also appears to indicate the beginning and end of the action path (shown in green and red respectively). You can also select the object in the animation list and adjust the options in the Start, Path, and Speed ??submenus (in the Custom Animation task pane).

21. Various tips

1) Add more cancelable operations. Select Tools Options, then click the Edit tab. In the "Undo" area, enter the value you want in the "Maximum number of undoable operations" field (anywhere from 3 to 150), and then click "OK" to exit. It should be noted that when you increase the maximum number of cancelable operations of PPT, the PC memory it occupies will also increase.

2) Reuse your previous work. First, display the current presentation in Slide Sorter View. Use the mouse to click on the location where you want to insert the new slide, and select "Insert" "Slide from File" in the menu to open a "Slide Finder" dialog box. Enter the file name in the Search Presentation tab (or browse to find it) and press Enter. Click on the slide you want to insert and press the "Insert" button. In addition, you can also click the "Insert All" button to insert all the slides in the presentation into the current document at once.

22. Apply multiple templates

You can apply any number of templates in a presentation. For example, you might apply a second template to introduce a new topic or draw your audience's attention. To achieve this, you need to display the presentation in Normal View and have the markup area also appear on the left side of the screen. In the Slides tab, click the slide icon or icons to which you want to apply the template. Select Format Slide Design from the menu (or click the Design button directly) to display the Slide Design task pane. Select the template icon you want to apply, then click the drop-down list arrow to the right of the template icon and select "Apply to selected slides."

23. Import documents

If the text you want to enter in the presentation already exists in the Word file, there is no need to enter it manually again. You can open that Word file directly in PPT. You may need to make some formatting adjustments to the imported document, but it will definitely be much more convenient than entering the text by hand. One tip: The import will work best if the original Word file uses outline headings.

1) Select "File" "Open" in PPT. In the Open dialog box, click the drop-down arrow to the right of Files of Type, and then select All Files. Double-click the Word document you want to open in PPT. It will be opened like a new presentation.

2) Use the "Auto Adjust" button. If there is too much text on one slide, you can use the AutoFit feature to split the text into two slides.

Click on the text area to see the "Autofit" button on the left side of the area (its shape is two horizontal lines with arrows up and down). Click the button and select "Split text between two slides" from the submenu. ".

23. Export data to Word document

In PPT, select "File" "Send" "Microsoft Word". In the Send to Microsoft Word dialog box, select the layout you want to use in Microsoft Word. For example, you can select "Use outline only" to create a document with only text; select "Blank lines next to slides" to create a series of slide thumbnails with lines of comments.

After you select the layout, click the "OK" button to send the presentation to Word