According to the experience of the small team of many years of tender production, the detailed process of tender production has been organized. Without further ado, I will take you to take a look.

1, tender registration & tender documents purchase

Tender documents purchase: read in detail the tender documents stipulate the registration method, the information required to be provided for registration and registration fees, and prepare the information required for registration and registration fees, pay attention to the deadline for registration.

Registration is divided into: on-site registration or fax registration (see the specific requirements of each tender document).

On-site registration: you need to bring the qualification documents required for registration and registration fees to the designated location for registration. After registration, obtain the bidding documents and invoice or receipt from the bidding agent.

Fax registration: need to fax the qualification documents required by the tender documents, registration letter and registration fee remittance voucher to the fax number specified in the tender documents, fax call to confirm whether the bidding agent to receive and obtain the tender documents.

Registration of commonly used qualification documents include, but are not limited to:

Authorization letter of legal representative, the bidding unit of three certificates, registration fee payment vouchers or cash, letter of registration

Registration time: if time permits, should be registered on the last day of the deadline for registration, the pre-registration materials need to be prepared.

2, registration fee & deposit payment

Registration fee payment: cash payment or bank transfer.

Cash payment: the need to entrust the agent to bring the bidding documents to the designated location required by the bidding documents to pay on-site and request an invoice or receipt.

Bank transfer: indicate the tender number and purpose , fax the remittance voucher to the bidding agent and call to confirm.

Tender security payment: bank transfer or wire transfer, cash payment, bank draft and other forms. (Specific operations need to be strictly in accordance with the requirements of the bidding documents)

The deposit can not arrive in time to miss the time to cancel the bid.

The remittance is completed should call the bidding organization to consult whether the deposit has arrived .

The security deposit remittance receipt must be scanned and handed over to the tender production personnel and sealed in accordance with the requirements of the tender documents .

3, read and analyze the tender

Technical and commercial personnel to divide the work, carefully read the tender documents 2-3 times, the tender documents are not clear on individual terms, should be timely communication with the bidding agency, marking out the key parts and materials must be provided, and it is best to set up a memorandum table (some materials must be provided, or it will lead to the abolition of the bid).

Think about the following questions:

1. Which organization is the bidder?

2. What are the bid control points?

3. What are the requirements for quotes?

4. What materials need to be handled in a timely manner?

5. Judge which brand of bid?

6. Is it necessary to seek partners?

7. What are our competitors?

8. Do we need a manufacturer's authorization?

9. What requirements we can not meet?

10. Binding and sealing, number of copies required?

11. Performance requirements (contract), financial statements?

......

4, the production of tenders

General tender structure is divided into: (1) business part; (2) technical part; (3) offer part (but the bidding documents, except for the special requirements of the format)

Commercial part:

Generally includes a description of the bidder, Manufacturer's introduction, performance, contract, product authorization, legal person authorization, three certificates, qualification certificates, delivery date, payment method, after-sales service, commitment, commercial deviation table, commercial response, spare parts special tools list, etc., to be strictly in accordance with the requirements of the content of the tender and the order of preparation.

Notes:

1. Successful cases: to put the main performance (case pictures) in a prominent position, bold

2. Qualification documents: check the validity, to avoid putting the wrong documents or put into the expired documents

3. Manufacturer's authorization: scanning and then the original to send the bidding unit, pay attention to the courier time

4. Performance contracts: pay attention to Contract amount, time whether to reflect, in principle, reflect the high price

Technical part:

Including bidding for equipment, technical description, drawing design, technical parameters, product configuration, technical specifications deviation table, technical force profile, installation and construction program, product quality, product introduction, product color pages, etc., to be strictly in accordance with the requirements of the content of the tender and the order of preparation.

Notes:

1. focus, unnecessarily detailed, targeted introduction, according to the bidding requirements whether to provide product color pages, screenshots of the interface

2. Our strengths and advantages must be expressed clearly and put into a prominent position, in general, placed in the front of the technical part to enhance the image of the product

3. review of the product Technical parameters, technical performance of the statement to meet the technical requirements of the tenderer

4. Review of the technical differences in the table of the arrangement of the content is reasonable and accurate, there is no omission or redundant

5. Review of the technical part of the arrangement of the order of the bidder's requirements and its reasonableness

6. Review of the redundant or insufficient documents need to be eliminated and supplemented

The technical deviation table

The technical deviation table

The technical deviation table

1. Description of deviation: positive deviation, negative deviation, no deviation.

2. If the technical indicators of the bidding product is better than the bidding requirements that is positive deviation, and vice versa for negative deviation, in line with the bidding requirements that is no deviation.

3. To fully respond to or exceed its requirements, absolutely can not fill in the parameters can not be met, be sure to let the parameters correspond to each other, not serial.

4. Write more positive deviation, a different language text description, write the technical parameters of the tender product features, product advantages.

5. Positive deviations from the description should be bold or other eye-catching symbols ★▲ .

Part of the offer

1. There must be: offer list (total price), itemized offer table.

2. Whether the name of the equipment in the quotation form, brand, model, quantity, parameters, etc. is consistent with the bidding documents.

3. Whether the case is correct at the same time, the number is consistent.

4. Pay attention to the currency unit in the quotation before and after the consistency of whether to install the bidding document requirements.

5. Format must be the same as the format required by the tenderer.

6. To print a few blank quotes spare.

5, tender catalog arrangement

Initial target arrangement: according to the requirements of the tender documents, the initial preparation of the tender document catalog; in order to facilitate the collection of tender information. The scoring points, control points, advantages should be marked in the preliminary catalog, the purpose of which is to allow the tender maker to pay attention to the part of the document.

Post-arrangement: according to the pre-drafted tender document catalog, the title of the body content is set to the title 1, title 2, title 3, title 4, etc., and then automatically generate the directory of the tender document, set the size of the directory font formatting, line spacing and so on.

The catalog is as detailed as possible, so that the evaluator can quickly find the key points, and if you want to submit an electronic version of the bidding documents, you need to set up a good index of the catalog.

Notes:

1. Date: generally written from the date of purchase of the tender to the day of the tender, other dates can not be

2. Each level of the headings need to be followed by a paragraph, the bidding unit, bidding on behalf of the date (based on the bidding documents and layout of the aesthetics)

3. Need to be signed by the representative of the bidding and the signature of the legal representative can not be used in printed form

4. p>4. For scanned documents, the need to insert the words "consistent with the original"

5. For handwriting, the name of the bidding unit, "consistent with the original" need to be stamped

6. Scanned images of the seal need to be set to gray

7. In the process of making bids to be saved at all times, file naming is clear

6, editing skills

The production of bids commonly used:

Before the production of bids, for the contents of the bidding process often have to fill in the blanks for the name (such as the company's name, bidder, date, bidding for the project, the project number, etc.) to provide the production of a separate file (the format of bidding documents required format is consistent). Documentation requirements format consistent), this can be realized quickly copy, improve efficiency and can ensure that all the production date and time show the same.

such as:

Mixed graphic layout Note:

Picture inserted do not lined in the text above, below, in the middle of the text (especially the low version of the word) and other such format. If you really need to do so, you can use the form, the picture will be inserted into the form of the desired location, and then set the table's margins can be set to none.

such as:

Tender document format reference:

7, tender cross-checking

1. In the tender electronic version of the completion of the production, so that participants in the cross-checking of the place of the error correction and modification, and notify the members of each group in order to prevent the repetition of the error.

2. The original production: the contents of the original and the same, the original is the basis of the entire tender, so be careful again and again, before printing.

3. Font, format is uniform.

4. Review the offer product name details are in line with the tender product demand details (including product model and quantity), sub (subcontract) offer is consistent and correct, this must be carefully checked.

5. Review the calculation of the quotation and the total quotation in the quotation form, whether the case is correct, the quotation form, the bid list, the bidding letter in the quotation case is consistent, to double-check and proofreading.

6. Examine whether the writing format of the bid opening documents is consistent with the requirements of the bidding party.

7. Mutually reviewed documents to be renamed, such as **11, **22, **final.

8. Individual documents should be named in detail and stored clearly.

8, tender printing & binding

1. Printing of tenders, according to the tender documents require the printing of the original tender, copies, covers, seals, quotes generally in the company can be printed;

2. Need to check the typography of the wrong, confirmed before printing;

3. Errors in the paper document should be brought back to the company for waste disposal;

4. Pictures need to be typed in color, other text black and white can be;

5. Carefully check whether there are missing pages, clip pages, reverse order, page inversion phenomenon;

6. For large projects need to be printed a copy of the bidding representative to use;

7. Printing needs to be deleted in a timely manner after the document;

8. According to the requirements of the bidding documents and the actual situation, perforated binding or Glued binding.

9, the tender signature & seal

1. To be signed: including authorization letter legal representative, the tender representative signature.

2. Need to be stamped at: riding seal, cover, seal, quotation form, the name of the bidding unit, "consistent with the original", the signature.

Precautions:

1. According to the tender documents require a seal

2. The seal needs to be stamped clearly, if one is not obvious, you need to re-stamp another, and the two can not be overlapped together

3. In the seal on the seal as far as possible, half of the seal on the seal and half of the sealing bag

10, the final review of the tender

1. Review for missing signatures and seals.

2. Bidding documents required documents are put complete.

3. Whether it is necessary to put the original, color pages into the tender.

4. Whether there are any other undetected errors in the bid.

11, tender documents sealed

1. According to the tender documents will be the original, copies of the offer document separate sealed documents for separate packaging, in the bag cover and "in the *** time before the unsealed place," such as stamped seal.

2. If you need to submit electronic documents, will be packaged with the original.

3. If there are conditions, you can make a separate bid special box will be all the documents together, both convenient and beautiful.

4. Sealing: in the absence of the project manager or the bidding representative agreed to the premise, the bidding documents shall not be sealed. The seal shall be reserved after affixing double-sided tape and stamping the riding seal and shall be sealed by the bidding representative after finishing it.

12. Preparation before the opening of the tender

1. Query registration: the opening time, opening location, bidding agency contact person, contact phone number, bus route, mode of transportation, bus time.

2. Organize and collect: bidding documents, bidding documents, detailed list and bidding documents specified in other information to be submitted before the opening of bids.

3. The information is as follows: including but not limited to: the original bidding representative ID card and a copy of the official seal, proof of registration letter, bid bond payment certificate stamped with the official seal or cash, color pages, agency certificates, the original contract, the official seal (if you can), seal boxes, stationery and so on.

13, bid opening site

1. Record the opening of bids, such as the name of each bidding unit, the number of bids, bidding products, bidding prices, bidding representatives, scoring rankings, pre-successful units.

2. May communicate with other bidding units, but do not disclose things that are unfavorable to the company, especially the price of this bid.

3. Record the person in charge of the bidding unit, the evaluation committee, the key person.

4. Usually more exercise, wonderful speech bid, pay attention to the time to speak bid (5-10 points), the scoring key points and put the advantages of the bidding product focus on description.

14, common expert questions organized

1. What are the advantages of your products?

2. What are the success stories of your products?

3. What is the strength of your manufacturers?

4. Your products are too expensive?

5. Other bidders have reduced the price, how much do you reduce?

6. Do you give away any other equipment?

7. What is your after-sales service like?

......

15, after the bid to organize, follow up work

1. If the bidding results are not determined, it should be reported to the leadership in a timely manner, and should be followed up in a timely manner in the later stage.

2. If you win the bid, report to the leadership in a timely manner, thank the bid evaluation experts, tracking to the project until the signing of the internal contract.

3. If the bid falls, analyze the reasons for the fall, fill in the bid registration form.

4. After the expiration of the period of publicity of the winning announcement, handle the follow-up work such as receiving the notice of award, refund of bid deposit, payment of the winning service fee for the winning unit, and signing of the contract. Specific handling should be communicated with the bidding organization

There may be some places missing or typing errors. Procurement documents network reference to learn some bidding document templates. I hope it can help!