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bid document
The tenderer or its entrusted tendering agency shall prepare the tender documents according to the characteristics and requirements of the project subject to tender. In general, the tender documents shall at least include the following contents:
1. Instructions to tenderee;
2. The nature and quantity of the project subject to tender;
3. Technical specifications;
4. Requirements of bid price and its calculation method;
5. Criteria and methods of bid evaluation;
6. Time for delivery, completion or provision of services;
7. Relevant qualification and credit certification documents provided by the bidder;
8. Amount of bid bond or other forms of guarantee;
9. Requirements for preparation of bid documents;
10. Method, place and deadline for providing bid documents;
1 1. timetable for bid opening and evaluation;
12. Main contract terms.
02
Six steps to obtain bidding documents
Look at the qualification exam
Qualification examination means that the tenderee evaluates and examines the business qualification, professional qualification, financial status, technical ability, management ability, performance and reputation of the prequalified applicant or bidder to determine whether it has the qualification and ability to participate in project bidding and perform the contract.
Qualification examination is a necessary procedure for bidding projects, and bidders must pay attention to it. Looking at the qualification examination mainly depends on hard indicators such as performance, scale, finance and personnel. And then see if there is a hard threshold for your own corporate bidding. Although in line with the principle of encouraging competition, the qualification examination is generally not too demanding or too special, but it should be taken seriously.
Second, look at the detailed review
Mainly look at some commercial and technical scoring standards in the bidding documents. According to the strength of your own company, roughly analyze what standards are needed and how to get high marks from objective points (such as performance, financial status, progress, etc.). ) and subjective points (such as planning, etc. ). According to these, formulate bidding strategies, find your own advantages, make up your own disadvantages, and be aware of them.
Third, look at the schedule before the bidder's instructions.
Take a closer look at the pre-attached table of the instructions to bidders, which covers all the key clauses and will help to understand how to do a good job in the whole bidding document, especially some non-deviation clauses (substantive clauses).
Fourth, look at the contract part.
Combined with the commercial non-deviation clause, look at the general requirements of the contract, settlement methods, payment terms and so on.
Fifth, look at the technical specifications.
This part should be fully communicated with technicians in detail, so as to meet the requirements of the tenderee as much as possible or completely.
Sixth, remember the key points.
The key points generally include: publicity period, bidding deadline, letter of guarantee or deposit, bid opening place, file format (such as signature and seal of key pages) and so on.
03
An easy mistake
According to the bidding documents, when some details were not paid attention to, the hard bid was rejected. Check according to the following table, and it will be done in 5 minutes!
04
Stay away from these 1 15 "minefields"
First, the cover:
1, whether the cover format is consistent with the format required by the tender documents, and whether there are typos in the text printing.
2. Bid cover and mileage are consistent with the bidding period and mileage.
3. Whether the enterprise legal person or entrusted agent signs or seals according to the regulations, whether the official seal of the unit is affixed according to the regulations, and whether the name of the tendering unit is consistent with the name of the unit at the time of qualification examination.
4. Whether the bidding date is correct.
Second, the directory:
5. Whether the contents of the directory are consistent with the requirements of the tender documents from order to text.
6. Whether the catalog number, page number and title are consistent with the content number, page number (content home page) and title.
Three, the tender and tender appendix:
7, the tender format, blocks, mileage is in accordance with the provisions of the tender documents, the name of the construction unit and the name of the tenderer is correct.
8. Whether the quotation amount is consistent with the "Summary Table of Bid Quotation", "Summary Table of Bid Quotation" and "Comprehensive Quotation Table", whether the case is consistent, and whether the quotation amount of international standard Chinese and English tenders is consistent.
9. Whether the construction period shown in the tender meets the requirements of the tender documents.
10, whether the tender is stamped with the official seal as required.
1 1. Whether the legal representative or entrusted agent signs or seals as required.
12, whether the tender date is correct and consistent with the cover.
Four, modify the high price statement (or price letter):
13. Whether the statement to modify the quotation is the same as the tender.
14. Is the price reduction letter bound according to the requirements of the bidding documents or delivered separately?
V power of attorney, bank guarantee and credit certificate:
15, whether the power of attorney, bank guarantee and credit certificate are filled in the format required by the tender documents.
16. Whether the signatures or seals of the above three legal persons are correct.
17, whether the signature or seal of the entrusted agent is correct.
18. Whether the date of the power of attorney is correct.
19. Whether the delegated authority meets the requirements of the tender documents should be stamped with the official seal of the unit and improved.
20. Whether the credit amount in the credit certificate meets the express requirements of the owner, and if the owner has no express requirements, whether it meets a certain proportion of the total bid price.
Intransitive verb quotation:
2 1, the quotation preparation description should meet the requirements of the tender documents, concise and appropriate.
22, whether the quotation form format meets the requirements of the tender documents, subtitle sorting is correct.
23. Whether the quotation forms such as "Summary of Bid Quotation", "Summary of Bid Quotation" and "Comprehensive Quotation Form" are filled in according to the provisions of the tender documents, and whether the preparer, reviewer and bidder sign and seal as required.
24. Whether the figures in "Summary of Bidding Quotation" and "Summary of Bidding Quotation" are consistent and whether there are arithmetic errors.
25. Whether the figures in "Summary Table of Bidding Quotation" and "Comprehensive Quotation Table" are consistent and whether there are arithmetic errors.
26. Whether the unit price of the "comprehensive quotation sheet" is consistent with the indicators of the "single budget sheet" and whether there is any arithmetic error. Pay special attention to whether the cost of the "comprehensive quotation sheet" is complete, especially when it changes back and forth.
27 "single budget table" and "supplementary unit price analysis table" and "freight and miscellaneous unit price analysis table" are consistent, whether the number of projects is consistent with the tender bill of quantities, and whether there are arithmetic errors.
28. Whether the Supplementary Unit Price Analysis Table and the Freight and Miscellaneous Unit Price Analysis Table are on the high side or on the low side, analyze the reasons and whether the unit prices of labor, materials and machinery used are reasonable and accurate, so as to avoid unbalanced quotation.
29. Whether the transportation distance used in the "Analysis Table of Transportation and Miscellaneous Fees Unit Price" conforms to the provisions of the bidding documents and the actual investigation.
30. Whether the auxiliary engineering cost is close to the tender design estimate, whether the reduction rate meets the requirements of the tender documents, whether it is consistent with the relevant descriptions of other contents of the tender, and whether other quotation materials required in the tender documents are accurate and complete.
3 1, whether the quota application is consistent with the construction method arranged by the construction organization design, and whether the machine configuration is consistent with the construction scheme as far as possible, so as to avoid the great difference between the statistics table of engineering quantity and machine configuration table.
32, the quota unit of measurement, quantity and quotation project unit, quantity is consistent.
33, "bill of quantities" in the table of the project content is consistent with the quota.
34. The "Summary of Bidding Quotation" and "Bill of Quantities" are automatically calculated by Excel, and whether the quantity multiplied by the unit price is equal to the total price (the total price is rounded off according to the rounding rule). Back calculate the total project unit price, and keep two decimal places.
Seven. Confirmation and commitment to the bidding documents and contract terms:
35, whether the bid commitment is consistent with the requirements of the tender documents.
36. Whether the commitment content is consistent with other relevant contents of the tender.
37. Whether the commitment covers all the contents of the tender documents and whether it substantially responds to all the contents of the tender documents and the intention of the tendering unit. Whether the bidding documents respond to the subcontracting project requirements implied by Wild Boar in the bidding documents.
38. Whether the contents required in the tender documents are promised item by item.
39, the tender documents (including addenda) and the terms of the contract confirmation and commitment, whether it is to confirm all the contents and terms, or only confirm and promise the main terms, the words should be exact, there is no reservation or leave other room.
Eight, construction organization and construction progress:
40. The project overview is an accurate description.
42. Whether the planned commencement and completion dates conform to the progress and provisions of the tender documents, and whether the stage time limit for a project and the node time limit for a project conform to the provisions of the tender documents. The construction period should be reasonable in advance and corresponding measures should be taken. If you can't advance, you can never advance, such as the construction period of the bridge project.
42. Whether the written description of the construction period and the arrangement of the construction sequence are consistent with the "image progress diagram", "crossing diagram" and "network diagram", especially the construction period of the bridge-laying and bridge-erection project should be carefully arranged according to the specific situation to avoid the phenomenon of being inconsistent with the reality.
43. Overall deployment: whether the construction team and the main person in charge are consistent with the fund audit plan, and whether the written explanation is consistent with the Plan, the Organization Diagram, the Personnel Resume and the proposed post.
44. Whether the construction scheme matches the construction method and technology.
45. Whether the construction scheme meets the requirements of the tender documents and the relevant commitments in the tender. Whether the material supply meets the requirements of Party A, whether it is unified storage and transportation, whether it is supplied by Party A or purchased by bidding. Whether the temporary communication scheme is handled according to the requirements of the tender documents. (If overhead lines are needed, wireless quotation is not allowed). Whether the quantity configuration of the construction team conforms to the provisions of the tender documents.
46. Project progress: whether the total construction period meets the requirements of the tender documents, and whether the key construction period meets the requirements of the tender documents.
47. Are there any special arrangements for special projects? The engineering measures for winter construction should be appropriate, and those that affect the quality must be stopped. The expansive soil should be stopped in the rainy season, and the bridge and culvert foundation across seasonal rivers should be completed before the rainy season, and the working procedures and construction period should be reasonably arranged.
48, "network diagram" process arrangement is reasonable, the key circuit is correct.
49. Whether the "network diagram" needs to be interrupted, whether it is correctly expressed, whether all projects end in corresponding positions, and whether the virtual work is reasonable.
50. Whether the engineering projects in the "Image Progress Diagram", "Crossing Diagram" and "Network Diagram" are complete: subgrade, bridge and culvert, track or pavement, houses, water supply and drainage and station equipment, and temporary facilities.
5 1. Does the Proposal arrange the positions of the team stations, construction sites and temporary facilities according to the requirements of the bidding documents, and whether the area and quantity of the stations, construction sites and temporary works are consistent with the written instructions?
52, labor, material planning and mechanical equipment, testing instrument list is complete.
53, labor, materials are compiled according to the requirements of the tender, quarterly and monthly plan.
54. Whether the labor distribution is consistent with the labor curve, and whether the difference between the total number of days and the total number of days in the budget table is reasonable.
55. Whether the description of the construction scheme and method in the tender conforms to the requirements of the design documents and bidding documents, and whether the data used conforms to the design.
56, the description of the construction method and technology is in line with the current design specifications and current design standards.
57, whether there are flood control measures (if necessary), whether the measures are powerful, concrete and feasible.
58. Whether there are safety, fire control measures and labor force adjustment measures during the busy farming season.
59. Whether the quantity of main engineering materials is consistent with the statistical quantity of quantity machines in the budget table.
60. Whether the types and models of equipment in the list of mechanical equipment and testing instruments are consistent with the construction method and process description, and whether the quantity meets the needs of project implementation.
6 1. Whether the text description and block diagram of the construction method and technology are consistent with the construction scheme and process description arranged by the construction organization of key projects; Whether the overall progress chart is consistent with the progress chart of key projects.
62. Whether the description of construction organization and construction progress is consistent with the description of quality assurance measures, safety assurance measures and time limit for a project.
63, the main project flow chart in the tender documents is complete.
64. Whether the construction methods of major projects are consistent with the suggestions of design units, and whether the reasons are reasonable and sufficient.
65, construction scheme, method whether to consider with adjacent blocks, before and after the process of cooperation and cohesion.
66, temporary engineering layout is reasonable, whether the quantity meets the construction needs and the requirements of the tender documents. Whether the location and quantity of temporary land occupation comply with the provisions of the tender documents.
67. Whether the transition scheme is reasonable and feasible, and whether it is consistent with the bidding documents and design intent.
Nine, the project quality:
68. Whether the quality objectives meet the requirements of the bidding documents and contract terms.
69. Quality objectives and quality assurance measures are consistent with the statement of "Creating an All-round Excellent Target Management Chart".
70. Whether the quality assurance system is sound, whether the ISO9002 quality management mode is adopted, and whether the project leader is responsible for the project quality for life.
7 1, whether the technical support measures are perfect, and whether there are separate support measures for special projects such as expansive soil, concentrated earthwork, soft soil subgrade, large interchange, extra large bridge and long tunnel.
72, whether there are perfect winter and rainy season construction guarantee measures and construction quality assurance measures in special areas.
Ten, safety guarantee measures, environmental protection measures and civilized construction guarantee measures:
73, whether the safety objectives are consistent with the requirements of the tender documents and enterprise safety objectives.
74, to ensure that the existing railway operation and construction safety measures comply with the relevant provisions of the railway department, whether the tender is accompanied by a safety responsibility book.
75, safety assurance system and safety production system is sound, the responsibility is clear.
76. Whether the technical measures for safety assurance are perfect and whether the key points of safety work are guaranteed separately.
77. Whether environmental protection measures are perfect, whether they conform to environmental protection laws and regulations, and whether civilized construction measures are clear and perfect.
Eleven, time limit for a project guarantee measures:
78. Whether the construction period is consistent with the description of the schedule, and whether it is consistent with the "image progress chart", "crossing chart" and "network chart".
79, time limit for a project guarantee measures are feasible, and conform to the requirements of the tender documents.
XII. Measures to control (reduce) costs:
80. Does the tender document require such measures (not required)?
8 1. If necessary, these measures should be practical, concrete and credible (don't over-promise, don't brag).
82. When encountering special favorable conditions, we should give full play to our own advantages, such as being close to the team, making beams nearby and using the original temporary facilities.
Thirteen. Construction organization, team composition, resumes and certificates of key personnel:
83. Whether the organization chart is consistent with the proposed construction team.
84. Whether the construction team to be invested is consistent with the text of construction organization design and the description of "scheme".
85. Whether the resumes, experiences and working years of the main technical and management leaders meet the mandatory standards in the bidding documents, and whether the proposed positions are consistent with the above.
86. The certificate of the principal is complete.
87. Whether the performance of similar projects of the proposed construction team is complete and meets the requirements of the bidding documents.
88. Whether the resumes of the main technical managers are consistent with the date of birth and the time of awarding titles indicated on the certificate, and whether the academic qualifications and work experience are true, feasible and credible.
89, the main technical management personnel professional list of each position is perfect, in line with the requirements of the tender; The listed personnel and attached resumes and certificates are complete.
Fourteen Relevant qualifications and social reputation of the enterprise:
90. The business license, qualification certificate, legal representative, safety qualification and measurement certificate are complete and meet the requirements of the tender documents.
9 1, whether the contract trustworthiness certificate, AAA certificate and ISO9000 series certificate are complete.
92, enterprises engaged in similar projects in recent years, the main performance whether meet the requirements of the tender documents.
93, whether the number of projects under construction and bidding projects are consistent with the production capacity of enterprises.
94. Whether the financial statements, financial statements and audit reports in recent years are complete, and whether the figures are accurate and clear.
95. Whether the submitted high-quality engineering certificate is consistent with the performance, whether it is consistent with the project subject to tender, and whether it is influential.
Fifteen. Other contents of compliance inspection:
96. Whether the format and content of the bidding documents meet the requirements of the bidding documents.
97. Whether there are any errors such as missing pages, duplicate pages, inversion and alteration in the bidding documents.
98, after the completion of the copy of the tender documents, if there are any changes or page changes, whether its content is continuous with the upper and lower pages.
99, time limit for a project, institutions, equipment configuration, etc. , after modification, whether the relevant content is modified to page change.
100, whether the serial numbers and titles of the quoted contents in the bidding documents are consistent.
10 1. If there is a comprehensive description, whether its content is consistent with the description in the bidding documents.
102. Whether the contents required to be promised item by item in the tender documents are promised item by item.
103, according to the requirements of the tender documents, whether to sign page by page, and whether the modification is signed by legal person or agent.
104, whether the tender documents are complete and complete, and whether all tender documents have established electronic documents.
105, whether the bidding documents are sealed and packaged according to the specified format, and stamped with the official chapter and seal chapter.
106, whether the paper size, page settings, margins, headers and footers, fonts, font sizes and fonts of the bidding documents are unified according to regulations.
107. Whether the header logo is consistent with the contents of this page.
108. Whether the default number of characters is used in the page setup.
109. Icons, papers and pictures in the attached drawings have a balanced center of gravity, proper title text selection, pleasing colors and reasonable levels.
1 10, a project has multiple blocks at the same time, and the same part of the content is consistent with this block.
1 1 1. International bidding should be conducted in English on time, and the comparison between Chinese and English should be strengthened, especially the review of key chapters of English bidding documents (such as time limit, quality, cost, commitment, etc.). ).
1 12, whether the icons of all charts are complete and whether the designers, reviewers and reviewers sign them.
1 13. Whether the construction organization content of other blocks is in line with the project object of this tender by using the construction organization module or extracting it.
1 14, whether the content description language of the tender conforms to the professional language of the industry, and whether there are typos in the printing.
1 15, whether the name of the corresponding institution has been modified accordingly after the restructuring.
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