The conference reception has a program will be very good, there is planning for the meeting, so that it will do more good. The following is organized by me for you "meeting reception program model", for reference only, welcome to read.

Model conference reception program (a)

A, pre-conference preparations

1, the organization of the conference team, clear work responsibilities. Large-scale meetings will also develop a detailed conference work program.

2, issued a notice of meeting. Including the name of the meeting, content, duration, time, location, scope of participants.

3, print the meeting schedule, organize the meeting program, develop notes.

4, large-scale meeting to organize and put forward the group convener, the location of the discussion.

5, large meetings to print the meeting credentials. Such as attendance cards, attendance cards, work permits, invitations and so on.

6, venue layout, venue layout to fully reflect the atmosphere of the meeting.

(1) hanging signs, emblems, flags Den.

(2) set up the podium, the implementation of the podium leadership, arrangement of seating, set up the speaker's chair, visit the chair sign, microphone, and to ensure that the acoustics.

(3) Determine the form of table placement, clear division of the session area, and make the participants clear.

(4) to ensure that lighting, ventilation, audio, video, air-conditioning equipment is complete and effective.

(5) Place appropriate flowers.

7, late service work. Large-scale conferences should make detailed arrangements for the participants' accommodation, car, health care, culture and entertainment, safety and security.

8, do a good job of conference speeches, voting, awards, collective photo phase and other aspects of the preparatory work.

9, pre-conference inspection or report to the leadership of the preparatory work.

Second, the conference organization and services

1, the conference staff to arrive one hour in advance to the venue, repeatedly check the venue ready.

2, to improve the meeting sign-in, distribution of materials.

3, the realization of the podium leaders, speakers are present.

4, according to the booking program to organize the participants from the front to the back of this seat.

5, maintain good order. Five minutes before the start of the meeting, close the door to the venue, the participants are ready to take their seats, unrelated personnel to leave the venue; turn off cell phones during the meeting, generally not allowed to find people, unrelated personnel are not allowed to enter the venue.

6, do a good job of meeting records, write a good meeting briefing.

7, the organization of photography.

8, for the participants to book cars, boats, air tickets.

Third, the aftermath of the meeting

1, the end of the meeting, to check the venue, to bring back the remaining materials, seat sign, etc..

2, the organization sent station. According to the participants to leave the meeting time, in advance of the arrangement of vehicles, send the station staff and so on.

3, do a good job of the meeting documents clearance, collection, archiving work.

4, do a good job of meeting reports.

I. Reception time

20xx x month x day - x month x day

Second, the reception place

Pick up and drop off place: xx

Lodging Hotel The venue of the meeting: the conference hall of the xx Hotel

Third, the reception object

guests and other people and their accompanying personnel

Fourth, the reception of personnel responsible for

General: reception office

cross-sectoral Reception team: the relevant leaders, secretarial team, administrative team, publicity team, security team

V. Reception preparations

1. Preparation of invitations, inviting guests, coordinating the time 2. Food and accommodation arrangements, booked in advance 3. Meet the vehicle arrangements

4. (20 minutes before the arrival of the guests, the relevant personnel need to do a good job of welcoming the guests) 5. the relevant reception staff, responsible for the reception work

six, the airport reception

1. airport one floor of the arrival hall set up a reception staff, according to the guests to take the flight arrival situation with a "Warmly welcome XX VIP" card, waiting for the first floor of the arrival elevator entrance, receive the guest of honor, and the guest of honor, the guest of honor is not a good idea to wait. The first floor arrivals elevator waiting, after receiving the guest is responsible for guiding to the reception (check-in desk table specifications 1.8 x 0.5 x 0.75). The reception team will thus bring the guests out by car.

2. In the corridor bridge exit, the terminal on the second floor to arrive at the elevator entrance and the reception placed a simple welcome placard (80 × 180cm the following easy to pull the treasure).

3. Received by the Service Section in accordance with the normal reception procedures for guests.

4. For important leaders and other special guests, the Provincial Committee of the Youth League put forward the request, the Airport Youth League Committee is responsible for applying for the relevant reception personnel pass, and arrange for the relevant personnel to assist in welcoming at the exit of the corridor bridge.

Hardware note: 2 easy pull-ups (1 of them 2 meters), reception sign and table, a number of pens, welcome sign, award belt 10?

Seven, the hotel check-in

1. Determine the guest check-in time, notify the hotel reception staff in advance to make the relevant preparations to determine the room accommodation arrangements.

2. Guests arrive at the hotel, the hall reception team waiting in the hotel lobby, the camera recording team to arrange the camera to take pictures.

3. Enter the hotel, led by the reception staff to stay in the room arranged in advance.

4. If you need to arrange personnel to lead the guests back to their rooms after the meal break. After the meal, arrange room service staff to bring into the room to rest, and ask if you need to wake up service.

Eight, dining (breakfast, Chinese food, dinner)

1. The receptionist will lead the guests to dine in the hotel. Room service staff to carry out related services.

2. After the meal, arrange for the room service staff to take the guest into the room to rest, and ask if they need to wake up service.

Nine, the preparatory work before the meeting

1. Select the conference hall. According to the number of participants in the meeting to determine the size of the conference hall.

2. Venue layout. According to the content of the meeting, hanging banners in the field. Doorway posting welcome and celebrate the slogan. Can be placed in the venue appropriate relaxation bonsai, potted flowers; in order to make the venue more solemn, the podium can be hung on the national flag, the party flag or hanging the national emblem, emblem. The desktop needs to be placed on the paper and pen, fruit, drinks, scrub clean, placed beautiful, unified

3. Reception etiquette before the meeting. Prepare the etiquette staff in advance to do a good job related to the reception.

4. Pre-meeting inspection. Check in advance whether the audio and video, documents, banners, etc. are ready.

Ten, the meeting reception

1. Welcome speech (electronic screen) 15 minutes in advance to play "Warmly welcome all XX guests to visit our company to investigate and guide"

2. 30 minutes in advance to clean and set up the venue, to keep the venue neat and orderly, fresh air

2) Place the venue items, desktop fruits, drinks, scrub clean, placed beautiful, uniform, cigarettes can be handed over to the accompanying personnel at the highest level of the distribution on behalf of the highest level of the person, debugging the projector, audio and other equipment, screening of relevant information.

3. Contact the accompanying personnel, explainer. According to the purpose of the customer visit and the need to determine the accompanying personnel and timely informed of the preparation of the matter, in order to smooth communication: 1 hour before the start of the talks, and again to remind the relevant personnel 4. Leaders and guests to arrive at the conference hall, the introduction of the venue by the etiquette of the venue to be seated.

XI, talks

1. corporate presentations (group, industry promotional videos, corporate presentation PPT) 2. technical exchanges (technical staff PPT presentations, interactive)

3. venue services (every 20-30 minutes to add tea or as the case may be) 4. photography (according to the importance of the degree of photographic archives) 5. camera (according to the importance of the degree of photographic archives) 5. video (according to the importance of the degree, the camera to stay on file)

twelve, after the meeting service preparation

do after the meeting service preparation. In advance of the venue, chairs and other arrangements, the photographer to do photography ready. Post-meeting car properly arranged before the end of the meeting.

thirteen, after the meeting service

The end of the meeting, the photographer to do the photography work, the reception staff is responsible for the leaders and guests will be sent back to stay in the hotel

meeting reception program model (three)

a pre-meeting

1. and the conference organizers to discuss. Understand the requirements of the meeting and the required services.

2. Provide the air tickets, bus tickets, accommodation hotels, conference venues, transportation and other information needed for the meeting, and develop a complete meeting plan to the conference.

3. Sending specialists to assist customers in the field inspection of the place where the meeting will be held, such as food, accommodation, meeting venues, tours, entertainment and other related aspects of the situation.

4. Determine the program, sign the contract and pay a deposit.

Second, in the meeting

1. Conference reception: a person in charge of the airport, station etiquette, pick-up, public relations and other services. In advance in the hotel, the meeting room put a good welcome banner, welcome sign, sign-in desk, signage, etc..

2. Pre-meeting Preparation: Prepare the meeting materials, meeting supplies, meeting speeches and other meeting-related items needed for the meeting.

3. Meeting place: Specialized to the conference room to check the conference room banners, lighting, sound, tea and drinks.

4. Conference accommodation: room floor and room number confirmation, ask whether there are special requirements.

5. Meeting catering: meal time, dining standards and special guests (Hui Min) to confirm.

6. Conference Tourism: travel line itinerary, car, guide whether to increase the number of attractions and other confirmation.

7. Conference entertainment: entertainment consumption forms, consumption standards, entertainment venues to confirm.

8. Conference services: conference delegates to take photos, provide secretarial services and related services.

Third, after the meeting

1, checkout: the meeting process to provide a detailed breakdown of the costs incurred and instructions, a person with the customer to check and checkout.

2, information: the collection of information after the meeting, according to customer requirements to produce the meeting directory or roster.

3, photo: During the meeting participants collective photo, before the end of the meeting printed and distributed to each participant to do to remember.

Meeting reception program model (four)

To ensure the smooth progress of the reception of the meeting, specially formulated meeting program is as follows:

First, the theme of the meeting

TBD

Second, the meeting time

20xx year x month x to xx, xx, xx, 20xx

III. Venue

Xxx-xxx-x Hotel.

Fourth, the environment

(a) outside the venue area layout

The hotel's peripheral environment: light pole chess screen, LED screen publicity, light box screen, air floats.

(B) the main areas within the venue layout

1, the airport, train station related content banners, pick-up signs and flowers.

2, staying in the hotel (hotel lobby, room, meeting room, dining restaurant) decorated with themed spray paint, water signs, signage, table signs, flower arrangements and banners.

V. Content of the meeting

The first plate meeting

(a) meeting time: x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x, x. (1) table arrangement: around the table or desk type arrangement

(2) meeting flowers: podium flowers, corsages, table flowers

(3) meeting supplies: white paper, signing pens, teacups, paper towels

(4) the atmosphere of the venue: the production of water signs, the background of the airbrush screen (x day, x day) a number of wireless microphone, background music, X-stand

(5) after the meeting group photo: time : Before the end of the meeting, tell everyone not to rush to leave the scene, in order to go downstairs, in the designated place to take a group photo.

Place: xx hotel outside the steps (steps instead of chairs)

You can arrange seats for the leaders, the seats are labeled with the names of the leaders, you can be seated on the number.

The second plate dinner

(a) dinner time: the evening of x month x, 20xx (specific time to be determined)

(b) dinner location: restaurant to be determined

(c) dinner mode: around the table or buffet form

(d) dinner setup: outdoor: airborne (8) (airborne content: ), hanging flags, lanterns, a number of large spray-painted panels (the first one is a large one). A number of large spray-painted panels (outside the hotel and the rotunda).

Indoor: stage construction, stage background spray painting, stage decoration, cold flame installation, lighting and sound, special effects.

Table arrangement: table flowers, table sign (dinner arrangement content introduction)

The third plate meeting reception

(a) Work content

1, the meeting process planning;

2, compiling, printing conference reception manual;

3, the airport, train station and other ports to provide window pick-up and drop-off services;

4 Provide reception and distribution of goods in the pre-registration period of the conference;

6. Assist in hotel accommodation and meal service;

7. Provide vehicle deployment and service during the conference;

8. Provide ordering service for air (bus) tickets;

9. Provide service for professional receptionists;

10. Provide other official activity services according to the need;

11.

(4) Responsible for the implementation of provincial, municipal and organizing committee leaders of the pick-up (car) arrangements;

(5) Responsible for organizing and leading the communication and coordination of all the participants in the reception work;

(6) Responsible for the preparation of the reception service manual; 2, reception service group

Responsibilities:

(1) Responsible for the guests' pick-up work, equipped with professional Datang concierge, and the reception services of the guests, with the support of the organizing committee. (2)The reception service team will be responsible for the reception of guests, with professional Datang concierge team members holding flowers to pick up the airplane.

(2) is responsible for external specific contact to implement the preliminary itinerary of the delegates, the number of people, round-trip time, with the specific intention of the meeting;

(3) is responsible for the delegates to provide hospitality services staff, accommodation, food and beverage, transportation, internal conference organization, study tours, logistics and other conference services;

(4) according to the actual situation of the guests, specific to provide pick-up and drop-off, (4) According to the actual situation of the guests to provide specific arrangements for pick-up and drop-off of airplanes and stations; hotel room arrangements; participate in the conference activities of the detailed schedule; guests of other official activities and the specific arrangements for the three meals; the allocation of vehicles during the meeting, the plane (car) ticket ordering; the reception of the organization of the leadership of the service personnel

(5) is responsible for assisting the guests to stay in the hotel prior to the registration. (After receiving the guests, will be prepared in advance after the registration of the name of the room key to the guests, and send the guests into the room, the room decorated with flowers, tea breaks, the meeting process, etc.)

(6) is responsible for the completion of the hospitality services in conjunction with the integrated coordination group to prepare the handbook; 3, the service support group

Responsibilities:

(1) is responsible for the hospitality services group of relevant (1) is responsible for the reception of the group's activities, such as: the meeting site photography, pre-conference projector debugging, check whether the other side of the information (PPT) is a unified copy of the normal playback, stenographic arrangements, the meeting location arrangements

(2) is responsible for all the logistical support for the staff of the group.

Fourth plate Post-meeting inspection

I. Post-meeting inspection:

1. If the meeting is over, the organizing committee of the meeting to arrange for the meeting inspection, please confirm the number of people and lines in advance. We will be the departure time, bus location and line arrangements issued to each guest.

2, if the post-conference study tour belongs to the voluntary enrollment, the hotel lobby will have a post-conference study tour line enrollment advisory point. (The cost is at your own expense)

Second, the local excursion services (20 people or more / car) (off-season offer)

xx

The above offer includes tickets, fares, guide service fees and three-star hotel accommodation for one night 30 yuan standard meals three times, 20 yuan standard breakfast once.

Second, other services:

If you have other services to help, we will provide you with better service.

1, professional etiquette reception: in accordance with the specifications to provide professional etiquette or Datang Protocol Guard members.

2, can be provided on behalf of the catering booking

3, booking services: will be collected in advance of the return of the guests of the meeting information, to make a record of the air tickets will be fixed, notify the booking of the guests, informed that you can hold an ID card directly with the transfer personnel to the airport. The charge for picking up and dropping off the airplane.

Note: The pick-up arrangement will be coordinated according to the arrival time of the customer's flight.

Attachment: Meeting requirements questionnaire.