1. Accumulate files and do a good job in collecting
company files, and implement unified leadership and hierarchical management; According to the principle of "who is in charge, who is responsible" and "who forms and arranges", the archives management work is carried out. No individual may take the company files for himself or refuse to file them. Archives collection is in a special position in the whole archives management. Through the collection of archives, the archives of various categories and carriers generated and formed in the work and activities of various departments of the company are concentrated in the archives department, which is responsible for unified management. Responsible for the collection and arrangement of documents and materials that should be filed by the department to ensure truthfulness, accuracy, completeness and system standardization; And file and hand it over to the archives department of the unit according to the regulations. It provides a material basis for the scientific management and effective utilization of archival information resources.
ii. scientifically filing and sorting
the company should manage all kinds of files in a unified way, implement departmental sorting (filing), and establish the whole volume. Documents and materials should be filed on time, and file management of major construction projects, major investment and financing projects and important scientific research projects should be carried out simultaneously with the projects. Management documents and materials formed in Party-mass work, administrative management, business management, production technology management, finance (non-accounting major), auditing, personnel and labor management should be filed in the first quarter of the following year and the second quarter. Taking the "files" as a unit, according to the interrelation of documents and materials in the process of formation and processing, the files are scientifically organized, and the file entities are classified, numbered and shelved by dividing the files of companies and departments. Realizing the orderly management of archival materials through archival arrangement.
III. Regular inspection and safekeeping
Regularly inspect the archives, repair and copy the archives in time if they are damaged or handwriting changes, ensure the safety and integrity of the archives, and regularly carry out archives data management and library facilities inspection to ensure the safe storage of the archives and the good operation of facilities and equipment; The archive room should be kept clean and tidy, and have the protective functions of fire prevention, theft prevention, moisture prevention, light prevention, rat prevention, insect prevention, dust prevention and pollution prevention ("eight defenses").
the archive warehouse should be equipped with facilities and equipment such as "eight precautions", air purification, automatic fire alarm, automatic fire extinguishing, temperature and humidity control, video monitoring, etc., and the operation situation should be checked and recorded regularly to eliminate hidden dangers in time. Protect the integrity and safety of archives by strict archives management and adopting relevant protection technologies, prevent or reduce the damage of archives, prolong the life of archives, safeguard the secrets of the unit and ensure the information security of the unit.
Fourth, improve the management awareness and professional quality of archivists
Employees with high management quality are conducive to the effective implementation of archives safety management. From the perspective of managers, it can be said that managers' understanding and attitude towards file management has a great influence on file management: ideologically, managers of enterprises should attach great importance to file management and realize that file management is an important part of enterprise management, and standardized file management can improve the economic benefits of enterprises; In action, we should give full support to archives management from manpower, financial resources and material resources to create favorable conditions for the work of archives managers;
at the same time, enterprise managers should put the file management into the enterprise agenda, formulate the file management system and process suitable for their own enterprises, and set up corresponding file management working groups to rationally allocate their responsibilities, so as to standardize their file safety management.