The hotel water bill is an essential document when making reimbursement, which is for the effective management and authenticity control of business hospitality expenses. It requires that the total amount on the water bill be consistent with the invoice and that the invoice stamps match. The water bill usually details the check-in and check-out times, deposits and final payments, making it easy for the company to audit and confirm whether there are any meals or additional spending beyond the stipulated limits.

Strictly speaking, hotel water bills are not printed by the individual, but are provided by the hotel or related service provider. This is to ensure the accuracy and legal validity of the records. In the event of loss or damage of original vouchers, employees are required to provide a written explanation and approval from their immediate supervisor and department head before applying for reimbursement.

When applying for reimbursement, employees also need to pay attention to some regulations, such as filling out a complete reimbursement form, attaching original documents such as business trip applications, transportation tickets, etc., and the number of days of reimbursement should be based on the number of days of actual business trip. In addition, some non-essential expenses, such as booking fees and ticket change fees, are usually excluded from reimbursement. Reimbursement will not be available for forged or altered vouchers.

Overall, the provision of hotel consumption water bills is a necessary part of the reimbursement process, which is not only a means for companies to control costs and ensure compliance, but also an important requirement for employees to follow when making reimbursements.