● Listen carefully and respect others.
1, listen to the customer's instructions
Step 2 know the facts
3. Determine the type of complaint.
4, eyes, show respect
5. Express good will to solve the problem.
Express concern
1, whether you agree or disagree, you should show concern for customers' emotions.
2. Avoid the question of "right" or "wrong", because it will be embarrassing for customers to clearly know that they are wrong. If customers know that we are wrong, we have to bear greater responsibility.
● Satisfy customers who complain.
1. Confirm to the complaining customer that we will investigate the problem and inform them of the investigation result (ask for telephone number and name for enquiry).
2. Pay attention to the "two-choice strategy" when proposing solutions.
3. Suggest a reasonable solution
If necessary, tell the other party that we will report the situation to the immediate superior immediately.
● Thank customers.
1. Thank customers for showing us the existing problems.
2. Express concern about this matter again.
3. Immediately tell the supervisor the specific situation of the complaint and the (temporary) solution to the problem.