I. Purpose

Through the ERP system implementation, standardize the daily business operation process, improve the level of enterprise management, to ensure the normal operation of the ERP system.

Second, the basic file setup and entry

1, the project file: "Sales Approval Form" approved by the Ministry of Marketing in the project file to add "sales project number", the Ministry of Planning in the determination of the production order number, modify the project number in the production order number is consistent with the actual production order number.

2, the customer name file: sales contract was established, the sales department according to the contract signed by the name of the unit (contract chapter name) in the current unit under the customer file to add the name of the customer.

3, finished goods code: process technology in the drawings after finalization, before entering the product structure to the finished product name, and according to the "Material Coding Rules" in the inventory file to add the finished product code file.

4, the list of materials: process technology in the drawings after the finalization of the type, issued a "design notice", the "list of materials" will be entered into the product structure

5, the material code: the addition of new varieties of raw materials and specifications, the Purchasing Department in accordance with the "rules of the material code" to join the material code file.

6, semi-finished products code: product finalization, process technology department of the host product common parts named, and according to "material coding rules" to join the semi-finished products code file.

7, the supplier name file: the addition of new suppliers, by the Purchasing Department to increase the entry of the supplier file.

Three, the procurement business system operating procedures

According to the company's mode of operation and production, production and office supplies (except for cafeteria supplies) are required to have a plan, apply for the approval of the general manager or the vice president in charge of the procurement can be made only after the approval. The main process is as follows:

1, procurement plan or application: process technology department host material list, engineering technology department delivery list and temporary application (requisition) two types. By the need for the department according to the procurement requirements in advance written plan or application, approved and submitted to the Purchasing Department.

2. Purchase order: Purchasing Department according to the plan or application to find a supplier to determine the signing of the purchase contract, entered into the "Purchase Order", notify the Ministry of Finance for review and approval, and in a timely manner to the procurement task to the buyer procurement.

3, arrival: the supplier must provide two delivery notes, after the arrival of the warehouse custodian acceptance of the quantity and appearance of the quality of the "order" to generate "purchase arrival", and print to the Quality Department as "material inspection sheet" (for the quality of the goods), and print to the Department as a "material inspection sheet" (for the quality of the goods), and then print to the Quality Department as "material inspection sheet" (for the quality of the goods). Material inspection sheet" (in order to ensure the smoothness of work, the day's business should be completed on the same day, the warehouseman in the receipt of goods, please remind the supplier to bring with the goods delivery note, such as only a copy of a copy of the work can be brought to our future convenience).

4, warehousing: custodian according to the "delivery note" and "material inspection sheet" to modify the "procurement to the goods list" of the actual number of receipts, to generate the "Purchase Invoicing". "Purchase Invoicing". "Purchase Receipt" in duplicate (the first warehouse, the second purchasing account). Warehouse will be "Purchase Receipt", "Delivery Order", "Inspection Sheet" corresponds to the next day before 9:00 to the Finance Department audit.

5, audit: Finance Department personnel to check the "Purchase Invoices", "Delivery Note", "Inspection Sheet" content is consistent with whether or not the project is complete after the "Purchase order" on the signature. The second copy to the Purchasing Department for reporting, warehousing and "delivery note", "inspection sheet" corresponding to the warehouse binding.

6, to the ticket: the provision of VAT invoices; temporary purchases should be invoiced, the current supplier must be invoiced in a timely manner, the Purchasing Department clerk according to the "Purchase Receipt" copy generated invoices or directly enter the invoice, and the purchase of the second copy of the purchase receipt with the delivery note, invoices should be submitted to the Ministry of Finance. The accountant of the Finance Department will review the purchase invoice, make payment according to the invoice, and check the purchase receipt and invoice settlement processing.

7, payment: the Ministry of Supply to submit payment applications, the Ministry of Finance accountant according to the arrival of the invoice and the contract agreed payment terms and conditions of review and payment.

8, the return of goods: has been returned to the warehouse, enter the red "Purchase Invoices" return.

9, the end of the month: the Finance Department in accordance with the purchase order and the actual situation in the inventory accounting management to generate the purchase of goods into the tentative accounts, and the end of the month.

Four, inventory business system operating procedures

1, materials out of the warehouse

- fill in the form: by the consignee to fill out a triplicate (must indicate the production order number) manual receipt (the first stub, the second financial link, the third warehouse link), after approval by the department manager (production materials) Approved by the production plan), to the warehouse clerk to enter the material out of the warehouse documents, as the basis for receiving materials.

--The warehouse: the warehouseman according to the sales project or department of the receipt of data entry, input content for: receipt and distribution categories, departments, warehouses, inventory codes, quantities, production order number (sales project number) and other items, and print a quadruple (the first stubs, the second financial link, the third warehouse link, The fourth consignee) of the material out of the warehouse. After confirming and signing by the material collector, take the triplicate material release form to the warehouseman to collect the material, and the warehouseman will sign and issue the material after checking, and audit the material release form in the inventory system.

--Audit and verification: the first material release order stub and the original documents bound by the warehouseman to save, the second material release order of the second financial coupling with the second single collaterals in the next day before 9:00 to hand over to the Ministry of Finance, the third warehouse coupling warehouseman to carry out physical verification to confirm the data in the inventory system and bound to save, the fourth coupling Collaterals stay in the collateral department as the basis for the use of materials.

2, product warehousing business:

Product hosts completed, the Quality Department affixed a good certificate of conformity, designated by the Ministry of Production in the same day for warehousing, fill out the "finished goods warehousing list", the warehouse manager according to the site to confirm the model and count the number of correct signatures, enter the "product Inventory list", enter the contents of: sending and receiving categories, departments, production lot number, item number, inventory number, quantity and so on.

Five, sales business system operation process

1, delivery list: the Ministry of Engineering and Technology in the design of the single out of the immediate preparation of the "delivery list" entered into the "sales order". And notify the Ministry of production review.

2, shipment notification: the Ministry of Planning to track sales contracts, the Ministry of Finance to receive payment for goods eligible for shipment, notify the Ministry of Planning in writing, the Ministry of Planning, according to the "sales order" to generate sales delivery note, and "payment recovery guarantee" together with the Ministry of Finance to the release of stamps.

3, delivery: the warehouse according to the sales order for goods, fill in the number of actual hair, the shipping staff recognized the signature, the bills in the system for audit to generate sales invoices.

4, replenishment: the Ministry of Planning to fill out the delivery note to the Ministry of Finance to cover the release of the certificate stamp, the delivery process as above.

5, invoices: finance according to the invoice issued by the Golden Tax software in the UFIDA system to enter the invoice data, invoice type and the actual invoice to maintain consistency, the invoice entered to save the correctness of the warehouse, the invoice entered to review after saving.

6, accounting: in the accounts receivable system on the invoice audit, collection of invoices and collection documents write-off processing, while in the inventory management of invoices generated by the sales of goods out of stock documents audit, in the inventory accounting of sales of goods out of stock documents bookkeeping, generation of cost of goods sold carry-over vouchers.

Sixth, the ban

Not allowed to enter the appropriate file information and complete the process of the work specified in time, and therefore delay the work, depending on the circumstances of the case to be given a demerit, fines, up to the compensation of economic losses of the sanctions.

ERP is a new type of enterprise management model, the implementation of ERP is also a considerable project, which has a research, selection, planning, training, functional adjustment and so on different stages. The implementation of ERP software can optimize business processes, improve business management; shorten product delivery, improve customer service; reduce costs, improve profitability; improve product quality; improve the core competitiveness of enterprises and so on.