what are the company's daily expenses reimbursement?

1. Physical assets

such as purchasing raw materials, machinery and equipment, office supplies, low-value consumables, gifts, etc., whether there is a receipt document, whether the receipt document is signed and approved, whether there is a purchase contract, whether there is a quality acceptance certificate, whether the invoice date and amount correspond to the purchase contract, whether there is invoicing from a third party, whether it is far-reaching procurement, and whether the cost rate obviously exceeds the reasonable level of the industry.

2. The rental invoice

Whether there are procedures for examination and confirmation by the administrative office, whether there is a house lease contract, and whether the invoice date and amount are consistent with the lease contract.

3. Business entertainment expenses

Is the reimbursement for business entertainment expenses reviewed and approved by the manager, department manager or even the general manager of the company, and is there a consumption list for large invoices? Large invoices are the focus of tax inspection. If there is no list, it may be considered as false consumption.

4. Travel expenses

Whether the contents of the travel expense reimbursement form are complete, whether the attached tickets are tickets to the place of business trip, whether the invoices for catering, accommodation and transportation expenses are those of the place of business trip, and whether the personnel and personnel list are consistent with the number of people dispatched.

5. Meeting expenses

Whether there are meeting notices, meeting topics, list of participants, sign-in forms and other materials, and whether there are expenses unrelated to the meeting (such as travel expenses).

6. Wages and salaries

Whether there are attendance records and recruitment contracts, whether personal income tax on wages and salaries has been withheld, and whether the salary amount is consistent with the labor contract and attendance discipline.

7. Freight

Whether there is a freight reimbursement form, whether the place of departure and the place of arrival are consistent with the freight reimbursement form, whether it is transported by vehicles other than the place of departure and the place of arrival, and whether the transportation price fluctuates greatly.

8. Refund of fuel fee

Whether the reimbursed fuel fee is the company's vehicle, whether there are vehicles on the company's books, and whether the total fuel fee exceeds the theoretical maximum fuel consumption of the vehicle.

9. Water and electricity charges

Whether the word code on the invoice is consistent with the word code of the water meter and electric meter, and whether it is consistent with the production capacity of the company. Some enterprises' books reflect that the output is very small, but the utilities are very high.

(latest news: reimbursement for pleasure-news)

Potential tax risks of reimbursement for company expenses

1. Incoming fake and invalid tickets due to lax invoice review, and paying less income tax

2. Treating salary expenses as expenses, such as travel allowance, paying less tax

3. Counting expenses that cannot be fully deducted before tax into other subjects, such as accounting for expenses that cannot be fully deducted before tax.

for employees, is it more convenient to submit an expense account? Can it be done without posting tickets or filling out an expense account?

for leaders, is the approval smarter? The system automatically detects illegal fees and business authenticity. Can you see clear and transparent original scenes and data of fees?

is it easier to audit finance? Are there any functions such as budget control, data report, automatic voucher generation and approval process customization?

The purpose of using reimbursement software is to improve the efficiency of the enterprise. If the software is not suitable for the company, it will bring a lot of trouble to the work, and the loss outweighs the gain.

Yue Reimbursement is the first aPaaS platform in the expense control reimbursement industry in China. The biggest advantage of cloud reimbursement system is that it simplifies the reimbursement process and improves the reimbursement efficiency through a series of means.

in the face of major changes in finance and taxation in recent years, Yue Reimbursement has built a collaborative platform for business, finance and tax information sharing through the aPaaS platform combined with new technologies such as big data and AI intelligence. Help enterprises to make a comprehensive layout, actively respond, and establish a financial and taxation system that meets the requirements of enterprises. Promote a large number of enterprises to move towards process automation and intelligence, and continuously provide greater value to enterprises through AI empowerment.