Student Union Activity Planning Organization Reference

First, the basic steps and matters needing attention:

1. Know your needs: Especially when you do creative activities, you must know your classmates' needs in advance, including whether you are interested and what kind of activities you want to carry out. If necessary, you can also do targeted research work.

2. Planning first: planning is the thread of operation activities, and a good planning is the premise of success; The planning book shall include the overall planning of the activity, the specific arrangements for each stage of the implementation of the activity, the arrangement for the end and summary of the activity, and the emergency plan for the activity. The purpose is that through the formulation of this planning book, anyone with a certain sense of responsibility can better complete the organization of activities as long as they follow the planning book.

3. Get support: It is very necessary to get the approval and support of the leaders. Any activity must be supported by the college/school/any teacher related to the approval and supervision of the activity, so that the activity can shine brilliantly. Their obstruction will make your heart and blood go to waste, so you must get the approval and support of the leader as much as possible.

4. Form a team: organize a task team and assign personnel responsibilities. Rights and responsibilities correspond, and everyone should be very clear about their responsibilities. Note that the assignment of tasks should be people-oriented, and you can't say that you have done something, so you must not do it well. There are several directions: command center, outreach sponsorship group, on-site working group, publicity media group, on-site order and etiquette reception group, and emergency personnel. Print out the list of rights and responsibilities for everyone to see clearly. And meet once a day to report the progress in time so as to process all kinds of information;

5. Source of funds: If you don't have enough funds for the activity, you can find sponsors, negotiate with them and finally reach an agreement that can be recognized by both parties. Of course, this work is mainly undertaken by the public relations department, but all departments should try their best to cooperate with the public relations department. If necessary, the creative staff of the event should explain the details of the event and even participate in the negotiations with the public relations department, which is the need of the event. With funds, everything is easy; Note: Don't go too far in advertising, and you must grasp the scale of negotiation, otherwise the commercial taste may make the party fail!

6. Integrating resources: resources can be divided into manpower, material resources and financial resources; The so-called financial resources are the sources of funds mentioned above, and the so-called manpower refers to the planning and organization team of the activities and the specific implementation and participants of the activities. The so-called material resources include venues, equipment and props. Integrating resources means that you should allocate all the existing manpower, material resources and financial resources to the various projects of the activity reasonably, so that the activity can proceed smoothly.

7. Publicity: adjust the appetite of participants, play suspense, reward and stimulate, such as lectures with lecture lists, on-site lottery, and participation with gifts. Of course, this is not only the responsibility of advertisements, posters, banners, etc. It is also the responsibility to mobilize the members of the student union to have "face-to-face communication", which may not be tried by everyone, but it is also an effective way of publicity and communication.

8. On-site command: There must be a command center/general manager on site to be responsible for timely scheduling. His tasks include: before the event, draw up detailed implementation rules for site preparation in advance and send them to all staff a few days in advance, and explain his responsibilities; In addition, the staff are grouped and the team leaders are determined to be responsible respectively; Formulate the specific process of on-site arrangement of activities, determine the completion time of each work and strictly implement it.

9. Strengthen communication: During the activity, all staff must have at least one communication method. Such as text messages, notes or gestures. Note that in some indoor activities (such as lecture halls and some classrooms), the cell phone signal is very poor. If necessary, you should use the original note or gesture, and you can send a message if you have to-of course, you should avoid affecting the on-site activities.

10, special reminder: the person in charge (children) must be arranged in advance, that is to say, the person who creates the atmosphere should be specially arranged, and the corresponding emergency plan should be made for all possible freezing. In addition, we should pay special attention to etiquette, and be careful about the sending-off of senior figures (leaders) who participate in the activities, so as not to lose any etiquette;

Second, the activity copy of the planning class:

The organization and planning of activities not only refers to making a plan, but more importantly, how to guide the orderly organization and preparation of follow-up activities through the plan made in advance. The following will explain the matters that should be paid attention to in the activity planning organization through the sequence of each part of the planning book:

(1) Proposal name: refer to the table below, which can be determined according to the page effect.

line

content

format

1

Event organizer+number of meetings+name

Center, the font can be bold or bold, and the font size can be three to two.

2

Activity subtitle, if necessary

The font size can be the same as the previous line or smaller (for example, the previous line is No.2, and this line can be No.2).

three

Activity planning book

For example:

Donghua University Humanities College Third Boya Festival (Academic Culture Festival)

Event planning book

Also possible

Donghua university humanities college

The Third Boya Festival (Academic Culture Festival) Activity Plan

(2) the purpose of the activity: (it can also be called the purpose, significance and goal of the activity)

The purpose and significance of the activity should be clearly expressed in concise and clear language; When stating the main points of the purpose, the uniqueness of the core composition or planning of the activity and the resulting significance (economic benefits, social benefits, media effects, etc.). ) write clearly. The activity goal should be specific, and it needs to meet the importance, feasibility and timeliness.

For example, the purpose of the Boya Festival can be "to promote the construction of academic disciplines in our school, show the fruitful teaching achievements of the School of Humanities in the past eight years, improve the humanities and social sciences literacy of the majority of students, and enrich the contents of extracurricular academic exchanges and practical activities in our school, and hold this Boya Festival (academic culture festival) of the School of Humanities of Donghua University."

(3) Activity theme:

This is based on the nature, content, purpose and significance of different activities, and briefly explains the main contents and ideas of this activity through a phrase, for example, "the exchange of ideas and the integration of cultures"

(4) Organizer:

Explain the main planners and organizers of the event, and indicate the undertaker when necessary.

For example, the activities of the school students' union are undertaken by the students' union of the College of Humanities, so it should be indicated.

Organizer: Donghua University Songjiang Campus Student Union

Organizer: Donghua University Humanities College Student Union

(5) Target audience:

Write down the main participants of the activity, so as to determine which groups should be mainly targeted for the promotion and organization of the activity.

For example, the Putonghua competition hosted by the Academic Affairs Office and undertaken by the Students' Union of the College of Humanities should be indicated.

Participants: all the students in the school.

(6) Activity time:

Indicate the total time span of the activity, that is, how long the activity lasts.

For example, the activity time of Boya Festival can be

Mid-June 2007 10 to early February 2007 65438

(7) Main contents of the activity:

Mainly suitable for large-scale comprehensive activities, simply list the names and contents of each sub-activity of the activity, and indicate the approximate time of the activity if the time of each activity can be determined.

For example, the main content of the third Boya Festival is

① Boya Palace

I am "a hundred schools of thought contend"

II "learning from others"

"Humanities Forum" (assisted by the Secretariat)

(2) Boya College

My Good Book TOP 10 Prize Collection Activity

II writing activities of academic papers in humanities and social sciences

Sanshengshi exchange salon

(8) Activity organization:

This is the core content of the activity plan. As the main body of the plan, the expression should be concise and easy to understand, but the expression should be as detailed as possible, and everything that can be thought of should be written without omission. In this part, not only words, but also statistical charts can be added. The planned work items should be arranged in chronological order, and drawing the implementation schedule is helpful to the verification of the plan. The organization and allocation of personnel, the object of activities, the corresponding rights and responsibilities, time and place should also be explained in this part, and the emergency procedures to be implemented should also be considered in this part.

It mainly includes three parts: activity preparation, activity organization and activity summary. Of course, the following specific contents may not necessarily appear in the same plan, but in the event planning stage, the following issues must be planned and implemented accordingly to guide the preparation and organization of the event.

1. Activity preparation: (Activity preparation refers to the work plan in the activity preparation stage)

(1) Publicity work: making posters, hanging banners, making invitations and distributing leaflets.

(2) Activity preparation: List the required resources (human resources and material resources), including the places to be used, such as classrooms or activity centers. It can be divided into two parts: existing resources and needed resources. And indicate the specific time nodes including "field contact", "staff contact" and "activity material preparation" (that is, the completion time of each work).

(3) Inviting guest judges

(4) Formulation of emergency plan in activities.

2. Organization of the event: (Work plan for the preparatory stage of the event site)

Basic preparation: This part needs to plan all kinds of facilities, goods and personnel required for the event site, mainly including: venue layout, guests/judges, on-site staff, technology/equipment, information contact, etc.

(2) Guest judges: it mainly includes confirming whether the guest judges can be present ("three times just in case": when the invitation is submitted, the day before the event, about 4 hours before the event), and whether the guest/judge lounge is needed (for the guest judges to rest on the spot in advance, for the judges to leave for comments, etc.). ), and whether the guests/judges have a special person (applicable to inviting off-campus teachers or experts) to greet them.

(3) On-site personnel: mainly including

A candidate: host (including determining the main draft), etiquette personnel, venue service, order maintenance, and technical personnel (such as PPT playback).

B division of labor: "commander in chief", leaders of each group, specific work contents of each group (including necessary training and drills), etc.

(4) Technology/equipment: mainly including

A technology: lease/purchase, install and debug special equipment needed on site, make and debug PPT, video and audio files, confirm corresponding staff and necessary training drills.

B Equipment: mainly refers to microphones (fixed wired/wireless arrangements), lights, stereos, projectors, stages, props, costumes, prizes, etc. Used at the event site.

(5) Information contact: mainly refers to the contact work of the participants in the event, including the contact work of the contestants, the leaders of the guest judges, the audience, the staff, the sponsors, the cooperative units and even the media interviewed, to confirm the preparation of the event and inform the time, place and content of the event.

(6) Others: refers to the work that needs to be prepared in advance, although it may not be directly related to the activity itself, including picking up and dropping off vehicles, taking photos, catering, and follow-up contact. , and adjust the choice according to the specific situation of the activity.

According to different types of activities, here are some activities that need special attention for your reference:

(1) Venue-based activities (such as speech contests, lectures, forums, etc. ): "on-site atmosphere adjustment" (that is, "child care") and on-site control (on-site order, time control of questions and other links). ) to prevent icing.

(2) Stage activities (for example, welcome party, etc.). ): clothing, props, cleaning staff after the event, etc.

(3) Outdoor activities (for example, sports meeting, etc.). ): safety measures, personnel cleaning after activities, etc.

Other possible contents: sponsorship, contract agreement, media support, campus publicity, advertising production, etc.

3. Summary of activities

It mainly includes the recording and arrangement of activity data, the production of activity summary, experience summary and so on.

(1) Recording and sorting of activity materials: including recording and sorting of participants' answers, activity reports, live photos of activities, audio-visual materials, etc.

(2) the production of activity summary, including the production of activity summary book, the arrangement and summary of audio-visual materials at the activity site, etc. ;

(3) Experience summary: Summarize the problems existing in all aspects of the activity planning organization, find out the problems or loopholes and formulate corresponding solutions to avoid similar problems in future activities.

(9) Budget:

The activity expenses are listed in a clear form after detailed calculation according to the actual situation.

It should be noted that this part of writing may have its "two sides", mainly appearing in activities sponsored by schools or colleges, such as the Boya Festival sponsored by colleges and the Putonghua Competition sponsored by the Academic Affairs Office.

First of all, we should make a so-called "own budget", make a strict estimate of the possible expenses in the activity, and list the expenditure items, unit price, quantity and total price as detailed as possible in order to control the overall expenses of the activity. At the same time, we must strictly abide by the operation process of the activity and prohibit overspending.

Then, make a submitted "budget", and the requirement of this budget is "full". Specifically, it is to budget all the funds allocated to this activity and appropriately "overspend" (more than 10%). For example, the Putonghua competition allocated 2000 yuan. At this time, the total budget should be between 265,438+000-2,200, so as to make full use of the funds of this activity.

Finally, after the completion of the two budgets, we should review the expected expenditures of the activities to see if they are reasonable:

For example, is the amount of each expenditure "wasted"?

(10) Problems and details that should be paid attention to in activities: (also called emergency plan)

The change of internal and external environment will inevitably bring some uncertain factors to the implementation of the plan. Therefore, whether there are emergency measures when the environment changes, what is the loss probability and how much loss will be caused, and the emergency measures should also be explained in the plan. For example, outdoor activities should guard against the influence of rainy weather; Beware of the absence of judges and so on in competition activities. In addition: you can make a cover for the planning book, and strive to be concise and dignified; The planning book can be packaged, such as using the designed logo as the header, illustrated and so on; If there are any attachments, they can be attached to the back of the planning book or bound separately; The planning book should be bound from the long side of the paper; A big plan can have several sub-plans.

Third, the venue layout:

1. Placement of seats: First, the "size" of leaders should be defined, and the general order (that is, the order in which the host introduces the guests present) is as follows:

Our hospital (1):

Sha Guohua, Secretary of the Party Branch of Humanities College

Yoko, Dean of the School of Humanities.

Lu Yijun, Vice President of Humanities College.

Wu Zhigang, Vice President of Humanities College.

Jie Shen (University), Deputy Secretary of the General Party Branch of the School of Humanities.

Zhou, Secretary of the Youth League Committee of Humanities College

Then there are counselors, who can generally be arranged according to age and full-time and part-time jobs (such as Li Shunliang's former Jie Shen (small))

(2) Other non-hospital leaders can be arranged in the order of the party and government groups, and the same system (like the Academic Affairs Office) can be arranged in the order of positive, deputy and general.

(3) The school level is higher than the college level.

Then there is the placement of seats, generally starting from the middle of the guest seats, arranged left and right (generally on the left), such as, Yoko, Sha Guohua, (big).

Finally, we should pay attention to the printing of Sika. Generally, official script, Chinese new Wei and other fonts are selected, and Chinese serial number and other fonts are avoided as far as possible.

2. Prepare the materials used by the guests:

For any activity, guests need to have the following materials: activity flow, activity introduction, activity-related materials, pens and water. The materials used by guests are usually printed on pink paper.

(1) Guest Speech:

Generally speaking, when inviting guests, it is best to select the guests who need to speak first, and hand over our prepared speeches to the guests first; At the event site, a guest's speech should be placed in the material of the guest who needs to speak, and the host should also have a copy on the podium just in case. Speeches should be printed on pink paper, and the font size should generally be no less than No.4 and more than 1.5 times the line spacing. It is best not to use fancy fonts (for example, avoid using Chinese serial numbers and other fonts to facilitate guests' identification). Generally speaking, don't exceed one A4 page.

(2) Activity flow:

If each guest has different participation (such as speech, unveiling, announcement, comment, etc. ), you can indicate in the process of the guest. If you are not sure whether the guest is present, you can indicate what the guest needs to do in each process.

(3) Introduction to the event:

Generally speaking, the introduction of the event can be regarded as the most eye-catching part of all materials. It highlights new ideas through the change of "modeling", such as making souvenir covers, address books, small desk calendars, etc., which not only has practical value, but also can play a certain publicity effect. Of course, if the cost can be controlled, this method can even be used as a means of publicity.

(4) Activity related information:

For example, activities similar to competitions need scoring tables and scoring standards; For activities similar to awarding prizes, it is necessary to briefly explain the way or arrangement of awarding prizes; Activities similar to summary need simple summary materials. It all depends on the content of the activity.

3. Staff arrangement:

(1) Etiquette receptionist: the etiquette receptionist who arranges activities, including guiding leading guests into the venue, distributing materials used by the guests, and distributing the introduction and process of the activities.

(2) On-site order maintenance: For example, competition activities maintain audience order, guide players and guide winners of prize-winning activities.

(3) Closing ceremony staff: Don't forget to clean up the venue after the event, including arranging to send the leaders, guests and judges away from the venue, and arranging the notice of the follow-up competition.

Four. activation record

Every activity, whether it is "brilliant" or not, should be recorded well. The activity record includes four parts: written materials, audio-visual materials, live pictures and activity feedback.

1, text information:

(1) activity plan: the production of activity plan has been introduced in the second part above, so I won't repeat it here.

(2) Detailed implementation rules: make detailed arrangements for all the details in the implementation process, including the requirements and time of various preparatory work, personnel involved, invitations, equipment involved, etc. , so as to refine the content of the activity plan and make it a "work manual" that directly guides the operation of the activity.

(3) Activity report: After the activity is carried out, the activity report should be made at the first time. The activity report shall include a description of the time, place, participants, site effect and photos of the activity.

2. Audio-visual materials: Audio-visual materials at the event site should include the overall panorama of the event site, close-ups of highlights of the event, expressions of participants, etc.

3. On-site pictures: the requirements are basically the same as those of audio-visual materials.

4. Activity feedback: including the feelings of participants, the evaluation of the organizers, leading guests, judges and teachers. , which can be collected through formal interview or informal chat.

An overview of verb (verb's abbreviation) activities;

Activity summary generally includes two parts: activity summary book and activity summary data. For large-scale comprehensive activities, if necessary, summary activities can also be carried out (such as showing the results of activities in the activity center, etc.). ).

1. Activity summary: A complete activity summary should include four aspects: the planning and organization of the activity, the summary of the activity, the live pictures of the activity and the results of the activity. Please refer to the example for details.

2. Activity summary materials: mainly including video summary materials, live pictures, summary books and related materials (posters, exhibition boards, etc.). ) activities, sorted by activity name and time, and saved on CD (or other electronic storage devices).

(Signed by XXX School Student Union)

Please adopt it.