Letter to suppliers \x0d\\ on contract and single product confirmation\x0d\●××The Negotiation Department is the only department that represents the company to unify the procurement of commodities and determine the suppliers \x0d\●Before the contract is established, the suppliers are required to provide the negotiator with the materials of their vendor's credentials, the relevant certificates of the commodities, and other certificates required by the government of the special commodities (the suppliers are required to have a fax machine or they can't work together). \x0d\☆☆Copy of business license, organization code and tax registration certificate. \x0d\\☆Copy of production license/agent certificate. \x0d\\\☆Quality Inspection Certificate/Sanitary and Quarantine Certificate/Inbound Sales License (for outbound products)/Commercial Inspection Certificate (for imported products). \x0d\\\●××Supermarket headquarter supplier contract, which is valid for all stores of ××supermarket. Suppliers and ××Supermarket and its stores are required to comply with the implementation. \After the contract is confirmed by both parties, the Negotiation Department will enter the supplier's basic information and the negotiation results of the terms of the contract into the computer and transmit it to the store, and give the supplier a unique "vendor code" in the × × × Supermarket (the same supplier to supply × × Supermarket different departments and groups of single products, only in the "vendor number") (The same supplier supplying different departmental groups of single products in xxx supermarket, only the "vendor number" is added in front of the departmental group number to show the difference). \x0d\\●××Purchase and sale of single product list is an important annex to the contract, the annex is the basis for × × × supermarkets to buy suppliers of specific single product, is to confirm that the basic information of each single product is a comprehensive description. \x0d\● Purchase and sale of single product list must be signed by both parties to confirm the confirmation of the Department of Negotiations will be entered into the basic information of single product computer transmission to the store, and to each supplier of each single product in the × × × Supermarkets a unique "single product code". \x0d\● Supplier's basic information and the basic information of the individual items supplied by the supplier (adjustment of the individual items or packaging/specification/price, etc.), if there is any change, must be notified to the negotiator in writing one month in advance, so as to enable timely correction of the list of purchased and sold individual items, and to change the supplier's basic information and the basic information of the individual items recorded in the computer system. This will ensure smooth ordering, receiving and inspection of goods, reconciliation and settlement of payments, and improve the accuracy and efficiency of data on both sides. \x0d\● The confirmation of the contract by both parties is not a commitment to purchase, and the purchase of goods needs to be made through the store order form. Please contact the negotiator if you have any questions about the contract or the purchase and sales order list. \x0d\\● All questions regarding merchandise and merchandise promotions should be resolved by the supplier by contacting the negotiator. \x0d\\●The Negotiations Department is open every Monday, Tuesday, Thursday and Friday as a reception day for vendor negotiations. For efficiency, please make an appointment with the negotiator for a negotiation time. \x0d\\●To save round-trip time, please try to notify the negotiator of changes in the basic information of suppliers and their individual products and confirmation of promotions by fax. \x0d\\ About ordering/delivery/acceptance of goods\x0d\\●Store sales department sends orders to suppliers based on the basic information of suppliers and individual items transmitted by the Negotiation Department and in accordance with the sales and stock situation of the store (the orders must be computer-printed, handwritten orders are invalid). \x0d\\● Orders shall be faxed to the supplier (non-faxed suppliers may refuse delivery and reflect this to the Company's Audit Department). \x0d\\● Upon receipt of the order, the supplier shall prepare the goods according to the order in time and deliver them to the receiving group of the ordering store at the required time. \x0d\● Suppliers must deliver the goods according to the order, the receiving department refuses to receive the goods if it does not match with the order, and refuses to receive the goods if there are problems with the quality of the goods. The same error is not allowed to repeat. \x0d\● Order fax is not clear or order quantity is not clear, please contact the store designated personnel to confirm. Temporary insufficient stock or out of stock, please promptly reflect to the sales supervisor or manager of each store to negotiate a solution. Long-term (more than 15 days) out of stock or suppliers have stopped production supply of individual items please reflect to the negotiator one week in advance, so that the negotiations in the computer system in a timely manner to terminate the store business no longer order. \x0d\● After the receipt of goods is completed, suppliers please sign the order/inspection form to confirm. There are returned goods please confirm the return price, quantity and amount and then sign on the return form. And record the running number of the order/inspection slip and return slip. \x0d\\ About Reconciliation and Settlement of Payment \x0d\\● The Store Finance Department Accountant is responsible for reconciliation operations with suppliers. \x0d\● Reconciliation begins 15 days before the closing date. Reconciliation time is from 9:30 a.m. to 12:00 p.m. every Monday through Friday.\x0d\\●In order to save time, suppliers are requested to report the amount by fax to the accountant during the reconciliation period, and the accountant is required to reply to the supplier by phone on the latest third day after confirming receipt of the fax by the accountant as to whether or not the amount matches, and in case of any discrepancy, both parties should make an appointment for exhaustive checking. \x0d\\● After the completion of the reconciliation, please issue VAT invoices according to the amount checked by both parties and ask the supplier to send the tax invoices to the Finance Department at least 7 days before the settlement date to ensure that the payment is made on time. \x0d\\● For the first time the supplier handles the settlement, please provide: \x0d\☆Proof of the company's authorized settlement representative, including company letterhead, the name and signature of the settlement representative, and a company stamp. \x0d\☆☆Copy of ID card of the settlement representative with company chop (A4 size paper). \x0d\\☆The supplier's bank account and account number. \x0d\\\ ● In the event of a bounced check from a supplier, please state the reason for voiding the check on company letterhead with the company seal and pay a $10 handling fee. Checks will be reissued five business days from the date the voided check is received by the Finance Department. \x0d\● Lost vendor checks should be lost immediately at the xxx supermarket account bank. If the check has not been fraudulently claimed, the Finance Department will reissue the check 30 days from the date of the vendor's report. \x0d\\\ About the division of work \x0d\\● Negotiators in the Negotiation Department are responsible for: contracting and termination of suppliers, changes such as the addition, termination, and change of price of individual products, promotions, and sponsorship fees. \x0d\\●The Finance Department is responsible for: approving and collecting all sponsorship fees confirmed by the negotiator of the District Negotiation Department and the suppliers. \x0d\\● The salesperson/supervisor of the store sales/receiving team is responsible for: ordering, inspection, and return of goods. \x0d\● Store Accountant/Accountant in the Finance Department is responsible for: reconciliation, closing of accounts, and compensation. \x0d\\● Store Sales Manager is responsible for: long-term rental of store stacks, in-store advertising. \x0d\\ Vendors who encounter problems in each of the above areas can complain to the Negotiation Department: Negotiation Manager/District Manager; in-store: Store Manager. \x0d\\\About other requirements of the business\x0d\\● Both of us in the partnership want to offer the lowest price and high quality goods to our customers, so that we can win more customers. For both of us, this means increased sales and business. For this reason, xxx supermarket must have the lowest cost. \x0d\\● To drive in-store sales, ××Supermarket requires suppliers to be actively involved in promotions and to support ××Supermarket's promotions, new store openings and store celebrations and other events. \x0d\\●××Supermarket wants suppliers and negotiators to communicate and advise more on product adjustments, price adjustments, promotions, etc., and is willing to share sales performance and market information with suppliers. \x0d\\●××Supermarket requires suppliers to be honest in their cooperation, all credentials and supporting materials provided must be legal, real and effective, and the goods supplied to the store must be the same as those selected by the negotiator in the negotiation. \x0d\●● If the problem of commodity quality leads to customer complaints or inspection and punishment by the government's professional departments, the losses related to ××Supermarket will be compensated by the supplier. \x0d\\●××Supermarket stipulates that all business negotiations must be conducted with negotiators in the company's negotiation room, and all business activities are open to the public. \x0d\●××Supermarket makes all business activities open and transparent in order to protect the interests of both of our partners and the rights and interests of our customers as well as the integrity of our workforce. \x0d\●××Supermarket believes that any benefits (such as kickbacks, gifts or other favors) given by suppliers to negotiating or business employees will lead to an increase in operating costs and unnecessary expenses for both parties, and we don't want this to happen, so××Supermarket stipulates that:\x0d\☆Any×××Supermarket employees, regardless of their position, shall not, for their own personal interests, receive any gifts from the companies or individuals that have business dealings with××Supermarket. companies or individuals, receive any gifts, tips, cash and other forms of gifts. These gifts include: entertainment event tickets, securities, rebates in the form of cash or merchandise, vendor-paid trips, holiday gifts, meals, and so on. \x0d\☆☆This provision requests the support and cooperation of suppliers. If suppliers bribe xxx supermarket employees out of self-interest, cooperation will be terminated upon discovery. If ×× staff \x0d\\ staff out of personal interest to suppliers to ask for or use the power to suppress the normal cooperation of suppliers, please directly to the company audit department. \x0d\ \☆ Any expenses incurred by the supplier in sponsoring the xxx supermarket must be supported by a charge slip from the xxx supermarket confirmed by both the negotiator and the supplier, with which the supplier will go to the Finance Department to pay the determined expenses, and the Finance Department will certify the seal on the charge slip and issue the corresponding invoice to the supplier after receiving it, and the supplier will hand over the finance-certified charge slip to the negotiator, who will then paste this slip into the contract. If the negotiator fails to fill in the charge slip or the Finance Department fails to issue the corresponding invoice, the vendor has the right to refuse to pay. \x0d\\\☆Fees not paid in accordance with the time limit shall be entitled to be deducted from the purchase price payable by the head office on the basis of the confirmed contract or charge slip. \x0d\\\ About supplier suggestions or complaint reports\x0d\\●××Supermarkets are willing to listen to and accept good suggestions or opinions from suppliers that will help both sides in business cooperation and improve business. \x0d\●××Supermarket's defense of suppliers' interests is the strict implementation at all levels of contracts, agreements, documents and company regulations confirmed by both parties. Suppliers of non-execution of employees, departments can write clear facts to the company's Audit Department to report complaints. The company will keep the contents of all complaints and reports (letters, statements, informants, etc.) highly confidential. \x0d\ Audit Department Address: XX City, XX District × × Supermarket Audit Department, Zip Code