1, transportation costs: transportation costs can be subdivided into: (1), the departure to the meeting place of transportation costs - including flights, railroads, highways, passenger ships, and destination stations, airports, wharves to the accommodation. (2), transportation costs during the meeting - mainly the meeting place transportation costs, including the accommodation to the clubhouse, the clubhouse to the catering location of the transportation, the clubhouse to the business networking venues of the transportation, business visits to the transportation, as well as other participants may use the scheduled transportation. (3), farewell transportation and return transportation - including flights, railroads, highways, passenger ships and accommodation to the airport, station, port transportation costs. 2, meeting room / hall costs can be broken down as follows: (1), meeting space rental - in general, the rental of space has included certain common facilities, such as laser pointer, sound system, tables and chairs, podiums, whiteboards or blackboards, grease pens, chalk, etc., but some non-conventional facilities are not covered! --such as projection equipment, temporary decorations, display racks, etc., the need to install non-podium speaking lines may also require additional budget. (2), conference facilities rental costs - this part of the cost is mainly to rent some special equipment, such as projectors, laptops, mobile simultaneous translation system, venue display system, multimedia systems, video equipment, etc., the lease usually need to pay a certain amount of the use of the deposit, the rental costs, including technical support and maintenance costs of the equipment. Maintenance costs. It is worth noting that, when renting equipment should be made specific requirements for various types of efficacy parameters (usually can be consulted with professional conference services company, in order to get the most appropriate cost-effective), otherwise it may affect the meeting. In addition, these conference facilities due to brand, origin and new and old different, rental prices may vary greatly. (3), the venue layout costs - if not special requirements, usually this part of the cost is included in the venue rental costs. If there are special requirements, you can negotiate with professional conference service providers. (4), other support costs - these supports usually include advertising and printing, etiquette, secretarial services, transportation and warehousing, entertainment and health care, media, public **** relations. Based on these supports are temporary in nature, if the conference organizer to look for these industry support separately, its cost may be higher than the market price, if the professional conference service provider agent, will get a relatively inexpensive and professional service support. For these individual service support, the organizer should as far as possible to refine the requirements, and sign a separate service agreement. 3, the cost of accommodation should be very good understanding of the cost of accommodation - it is worth noting that only some of the price of accommodation inside the price is completely, and a little bit of government taxes need to be added. For conferences, accommodation can be one of the main expenses. Getting a professional convention service provider usually results in better discounts. Normal accommodation costs are related to factors such as the hotel's star rating and room type, but also to the services that are open in the rooms - such as whether the rooms are open to long-distance communication, laundry, minibar drinks, disposable change of clothes, Internet, fruit offerings and other services. Conference organizers should be clear that the hotel should be closed or open service items and scope. 4, catering costs conference catering costs can be very simple, can also be very complex, depending on the needs of the meeting agenda and the purpose of the meeting. (1), breakfast breakfast is usually a buffet, of course, can also be taken around the table dining, the cost of the number of people can be calculated (but taking into account the special nature of the meeting dining and raw materials for the preparation, so the number of people expected to dine with the number of people who actually dine up to 15% difference, otherwise the restaurant is justified in refusing to settle the number of people who actually dined - and changed to the number of people charged by the (2), Chinese food and lunch Chinese food and lunch basically belongs to the main meal, you can take the number of people budget - buffet form, according to the table budget - around the table form. If the organizer wants to purchase the alcohol consumption by themselves rather than provided by the restaurant, the restaurant may charge a certain amount of service fee. (3), alcohol and service charges usually, if dining in a high-star hotel restaurant, the restaurant is declined by the organizer to bring their own consumption of alcohol, if you can bring the consumption of alcohol, the restaurant usually need to add a service charge. In high-star hotels to organize conferences and banquets, usually in the basic level of consumption based on an additional 15% or so of the service charge. (4), the venue of the tea break this cost is basically based on the number of budget, budget can be proposed at different times tea break food, beverage combinations. The price of tea breaks informed by the contractor usually includes the cost of service personnel, if the organizer needs non-program services, it may require additional budget. Usually, the types of tea breaks can be divided into Western and Chinese - Western basically focuses on coffee, black tea, Western snacks, fruits, etc., while Chinese focuses on boiled water, green tea or flower tea, fruit tea, fruits, coffee, fruits and snacks. (5), Fellowship Cocktail Party / Dance In fact, the budget of the Fellowship Cocktail Party / Dance may be more complicated than a separate banquet, the banquet as long as you set a good standard and size of the meal, the budget is very easy to calculate. However, the budget of the reception/dance is designed to the venue and program support, and its budget may take a longer time to confirm: 5. Audio-visual equipment Unless the event is held outdoors, the cost of audio-visual equipment can usually be ignored. If the event has to be held outdoors for the sake of the public *** relationship effect, the budget for audio-visual equipment is more complicated, including: ● Rental cost of the equipment itself, usually calculated on a per-day basis ● Costs of transportation, installation and commissioning of the equipment, as well as control technician support, which can be represented by the exhibition service provider ● Audio sources - mainly background music and entertainment music choices The organizer can bring its own or commission an agent c. Performers and programs can usually be calculated on a per-performance basis after the program is selected - the budgeted amount is usually positively correlated with the difficulty of the program performance and the number of participants. If there is a fixed performance in a suitable location, then the budget is very simple and positively related to the number of people watching the show - except for special shows or packages. d. Others - snacks, fruits and colorful wine 6. Miscellaneous expenses Miscellaneous expenses refer to the expenses arising from some temporary arrangements in the process of the convention and exhibition. Miscellaneous expenses refer to the expenses arising from some temporary arrangements during the exhibition process, including printing, temporary transportation and loading and unloading, souvenirs, modeling and etiquette services, temporary props, faxes and other communications, courier services, temporary health care, interpreters and guides, temporary business vehicles, exchange, etc. It is very difficult to plan the budget for miscellaneous expenses. The budget for miscellaneous expenses is difficult to plan, and can usually be added to the conference cost budget for unforeseen expenses as a maneuver.