Financial reimbursement systems include: financial reimbursement approval system and financial reimbursement voucher system. The processes include: application and approval process, reimbursement and filing process, and fund use monitoring process.

I. System

1. Financial reimbursement examination and approval system

The financial reimbursement examination and approval system is the basis of enterprise financial reimbursement, which stipulates the approval procedures and authority of reimbursement. The system clarifies the approval authority and responsibility of leaders and employees at all levels to ensure the rationality and standardization of reimbursement. In terms of approval procedures, it is usually necessary for the reimbursement applicant to submit an application for reimbursement, which will be reviewed by the financial personnel after being approved by the supervisor, and finally approved by the leader.

2. Financial reimbursement voucher system

The financial reimbursement voucher system stipulates the requirements and standards of reimbursement vouchers. The reimburser needs to provide authentic, legal and complete vouchers, including invoices, contracts, acceptance certificates, etc. Vouchers should be standardized and clear for financial personnel to review and file. In addition, the system also stipulates the requirements for the preservation and custody of vouchers to ensure the safety and integrity of vouchers.

ii. process

1. application and approval process

application and approval process is the premise of financial reimbursement. The reimbursement applicant needs to fill in the reimbursement application form and submit relevant vouchers according to the regulations of the enterprise. Then, the reimburser needs to submit the application form and vouchers to the supervisor for approval. If a large sum of money is involved, it needs to be approved by a higher level leader. After the approval, the reimburser can get the reimbursement.

2. Reimbursement and filing process

Reimbursement and filing process is the core of financial reimbursement. The reimburser needs to submit the approved application form and vouchers to the financial personnel for review. After the financial personnel have verified it, they will pay the reimbursement. At the same time, the financial personnel also need to file the reimbursement voucher for future verification.

3. Monitoring process of fund usage

The monitoring process of fund usage is the guarantee of financial reimbursement. Enterprises need to establish a supervision mechanism for the use of funds to ensure the rational use of reimbursement funds. The supervision mechanism can include regular inspections and audits to evaluate and supervise the use of funds. When problems are found, measures need to be taken in time for rectification and accountability.

Precautions for financial reimbursement

1. Standardization of reimbursement process

The financial reimbursement process needs to be standardized and standardized. The reimbursement applicant needs to fill in the reimbursement application form and submit relevant vouchers according to the regulations of the enterprise. Fill in the application form and vouchers in a standardized and clear way for financial personnel to review and file. Before submitting the application form and vouchers, the reimburser must be approved by the supervisor to ensure the rationality and standardization of the reimbursement.

2. Authenticity and legality of vouchers

The vouchers for financial reimbursement must be true, legal and complete. The reimburser shall provide invoices, contracts, acceptance certificates and other relevant documents to ensure the rationality and compliance of the expenses. The voucher should be clear, including the detailed information and price of the goods or services. At the same time, we should pay attention to the validity and legality of the vouchers to avoid false or illegal vouchers.

3. Classification and standards of expenses

Enterprises need to clarify the classification and standards of expenses in order to better manage and monitor financial expenditures. The expenses shall be classified according to the business requirements of the enterprise, such as transportation expenses, accommodation expenses, catering expenses, communication expenses, etc. At the same time, it is necessary to clarify the reimbursement standards for each kind of expenses, including the upper limit, lower limit, reimbursement ratio and deductible. This helps to avoid unnecessary cost overruns and misunderstandings.

4. Definition of reimbursement scope

Financial reimbursement should specify the reimbursement scope of various expenses. For example, medical expenses, hospitalization expenses, nursing expenses, transportation expenses, food expenses, etc., should specify the conditions and scope of reimbursement. This helps to avoid misunderstandings and disputes and ensure the transparency and accuracy of financial reimbursement.

5. Pay attention to details and reduce costs

In the process of financial reimbursement, you need to pay attention to various details, such as the application time limit, the validity period of reimbursement documents, and the requirements of electronic or paper applications. At the same time, it is necessary to reduce the reimbursement cost as much as possible, choose an economical and reasonable expense scheme, and avoid waste and unnecessary expenses.