What to pay attention to in terms of reimbursement of business trip expenses?
1, staff should be reimbursed in a timely manner after the end of the business trip. Travel expenses reimbursement should be provided when the travel approval form, air tickets, tickets, accommodation invoices and other vouchers. Accommodation fees, airfare expenses, etc. shall be settled by official cards in accordance with the regulations.
2. The financial department shall strictly audit the travel expenses in accordance with the regulations, and shall not reimburse the expenses for unauthorized business trips as well as expenses exceeding the scope and standard. The actual occurrence of lodging without lodging invoices, shall not be reimbursed for lodging expenses, as well as inter-city transportation costs, meal allowances, and in-town transportation costs.
3. Intercity transportation expenses are reimbursed on the basis of invoices according to the class of transportation, and the booking fee, approved signing or refund fee, and traffic accident insurance fee are reimbursed on the basis of invoices. Accommodation expenses are reimbursed on the basis of invoices within the standard limits. Meal allowance shall be reimbursed according to the standard of the travel destination, and the meal allowance during the travel period shall be reimbursed according to the standard of the last destination on the same day. Transportation expenses within the city shall be reimbursed according to the stipulated standards.
Legal basis:
Methods for the Administration of Travel Expenses of Central and State Organs
Article 3: Travel expenses refer to the inter-city transportation, accommodation, meal subsidies and in-town transportation expenses incurred by staff members on temporary business trips to areas other than their permanent residence
Article 4: The central government units shall Establish and improve the approval system for business trips. Business trips must be submitted to the relevant leaders of the unit for approval in accordance with the provisions of the strict control of the number of people and the number of days of business trips; strict management of travel budgets, control the scale of travel expenditure; strictly prohibit travel activities without substance and without a clear purpose of business, and strictly prohibit any name and manner of disguised tourism, and strictly prohibit learning exchanges and research studies between departments in other places without substantive content.
Article 5 The Ministry of Finance in accordance with the principle of sub-region, level and project to develop standards for travel expenses, and adjusted in accordance with the level of economic and social development, market prices and changes in consumption levels.
Article 6 Intercity transportation expenses refer to the expenses incurred by a staff member who travels outside his permanent place of residence by train, ship or airplane for business purposes.
Article 9 In case of traveling by air, the Civil Aviation Development Fund and fuel surcharge can be reimbursed on the basis of documents.
Article 10: Each person who travels by airplane, train, ship and other means of transportation can purchase a traffic accident insurance. If the unit in which the company is located uniformly purchases traffic accident insurance, it will not repeat the purchase.
Article 11 Accommodation refers to the rental expenses incurred by the staff members who stay in hotels (including hotels and guest houses, the same hereinafter) during their official business trips.
Article XII of the financial part of the region to set the limit standards for accommodation expenses. Provinces, autonomous regions, municipalities directly under the Central Government and municipalities with plans (bureau) according to the local level of economic and social development, market prices, consumption levels and other factors, the proposed city (provincial capitals, municipalities directly under the Central Government, municipalities with plans, hereinafter the same) of the limit of the standard of accommodation reported to the Ministry of Finance
Article XIII of the ministerial level and the equivalent position of the personnel to live in the ordinary suite, the directorate level and the following personnel to live in a single room or a standard room.
Article 14: Travelers should choose safe, economical and convenient hotel accommodations within the limit of accommodation standards corresponding to the level of the position
Article 17: The Ministry of Finance shall formulate the standards for meal subsidies in some regions. Provinces, autonomous regions, municipalities directly under the Central Government and municipalities with plans (bureau) is responsible for the local level of economic and social development, market prices, consumption levels and other factors, with reference to the city's official reception of working meals, conference meals, and other standards for meal subsidy standards reported to the Ministry of Finance, by the Ministry of Finance co-ordination of the views of the Ministry of Finance feedback to the local review and confirmation by the Ministry of Finance issued by the Ministry of Finance as the central units of the central staff to the relevant regions The Ministry of Finance will uniformly issue standards for meal subsidies for staff members of central units traveling to the relevant regions.
Article XVIII of the travelers should eat on their own. Where meals are arranged by the hosting unit, the hosting unit shall pay the meal expenses
Article 20 The city transportation fee is calculated according to the number of natural (calendar) days of the business trip, and is 80 yuan per person per day for the use of the lump sum.
Article 21 If the traveler is provided with transportation by the reception unit or other units, he shall pay the relevant fees to the reception unit or other units.
Article 22 The travelers shall strictly follow the provisions of the travel expenses, and the expenses shall be borne by their units, and shall not be transferred to the subordinate units, enterprises or other units.
Article 23 Intercity transportation expenses shall be reimbursed on the basis of the class of the means of transportation, and the booking fee, the signing or refunding fee incurred with approval, and the traffic accident insurance fee shall be reimbursed on the basis of the receipts.
Accommodation expenses shall be reimbursed on the basis of invoices within the standard limit.
Meal allowance is reimbursed at the standard rate for the destination of the trip, and meal allowance during the period of transit is reimbursed at the standard rate for the last destination of the day.
Article 24 Staff members shall go through the reimbursement procedures in a timely manner after the completion of their business trips. The travel expense reimbursement shall be provided with the travel approval form, air ticket, bus ticket, accommodation invoice and other vouchers.
Accommodation fees, airfare expenses and other expenses shall be settled by official cards in accordance with the regulations.
Article 25 The financial department shall strictly audit the travel expenses in accordance with the regulations, and shall not reimburse the expenses for unauthorized business trips as well as the expenses exceeding the scope and standard.
Actual lodging without lodging invoices shall not be reimbursed for lodging expenses, as well as inter-city transportation costs, meal allowances and intra-city transportation costs.