These bills and vouchers include the acceptance notice provided by the supply department of the enterprise, the weight list provided by the supplier, the invoice, the quality certificate and packing list, the waybill provided by the transportation department and the record of the situation on the way.
Physical inspection mainly refers to the inspection of the quantity and quality of materials.
Quantity inspection is usually carried out according to the documents attached by the supplier and the varieties and specifications of the materials actually received. Quantity inspection can be carried out according to the different characteristics and measurement units of various materials. For a large number of materials with stable supply relationship, complete documents, good transportation and complete packaging, sampling inspection can also be adopted.
The proportion of sampling checkpoints can be determined according to past experience or by mathematical methods (such as optimization method). If the number of samples is found to be inconsistent, or there are other problems, it is necessary to expand the sampling range and even collect all the points. Quality inspection is generally carried out by the technical department of the enterprise, and some materials can also be carried out by the warehouse.
Inspector. According to different situations, different inspection methods should be adopted.
All materials whose quality can be known by visual inspection, such as bricks, cement and some hardware fittings, can be accepted by warehouse personnel themselves. However, the warehouse personnel shall be responsible for the quality inspection of the materials, and the consent of the supply department and quality management department of the enterprise shall be obtained in advance.
All materials that need technical inspection shall be checked and accepted by professionals in the quality management department of the factory department, and a material acceptance sheet shall be signed.
2. Fill in the material receipt form and notify the accounting department to pay for the goods.
After the acceptance of materials, the "Material Receipt" should be filled in immediately, and the material receipt and the acceptance notice can be filled in together or separately. Generally, at least three copies should be filled in, one kept by the supply department of the enterprise, one kept by the warehouse, and one with the invoice and transport bill of the supplier.
Extended data:
The warehouse is generally responsible for the warehousing acceptance of materials, and the acceptance work must be completed within a certain period of time. Require timely acceptance and timely warehousing. On the one hand, this is to ensure the supply of production needs; On the other hand, acceptance and refusal have a certain time limit. After the deadline, the bank will pay automatically without going through the formalities of refusal to pay. Timely acceptance can also avoid loss and damage before warehousing.
The acceptance of materials into the factory also needs to establish a strict post responsibility system. According to the different requirements of different materials in inspection, the inspection department and inspectors are determined according to the types of materials. Inspectors must master the performance of materials, inspection methods and related business knowledge, so as to seriously inspect the quality and accurately count the quantity. Materials arriving at the factory should be carefully checked with the attached documents. If the goods certificate is found to be inconsistent, the actual situation shall be notified to the supply department for handling.
In order to improve the efficiency of material inspection, it is necessary to know the arrival time and quantity of materials and the interval between two batches of materials in advance, so as to make full preparations.
For example, the work arrangement of full-time inspectors, the organization of auxiliary labor, the preparation of handling tools and inspection equipment, the stacking place of materials, the preparation of paving materials, etc. Only in this way can we do a good job of material acceptance and warehousing quickly, timely and with good quality and quantity.
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