I. Travel Expense Reimbursement Process
Employees should understand the company's travel reimbursement policy before traveling, and be clear about what expenses can be reimbursed, and what the reimbursement criteria and process are. During business trips, employees should keep all relevant expense vouchers, such as invoices or receipts for transportation, accommodation and catering expenses.
After the business trip is over, employees should fill in the business trip expense reimbursement form according to the format and requirements stipulated by the company. The reimbursement form should detail the name, amount, time and other information of each expense, and attach the corresponding expense vouchers.
After submitting the reimbursement form, the finance department will review the reimbursement form to check the authenticity and compliance of the expenses and whether they are in line with the company's policies. If there are any problems, the finance department will ask the employee to supplement the materials or make adjustments.
After the audit is approved, the finance department will pay the reimbursement to the employee in accordance with the company's payment process.
II. Notes on Reimbursement of Travel Expenses
When applying for reimbursement, employees should ensure the authenticity and completeness of all expense vouchers. Any falsification or misrepresentation of expenses will be dealt with severely by the company.
Employees should strictly abide by the company's business trip reimbursement policy and should not change the expense standard or violate the rules without authorization. If there are any special circumstances, they should ask the relevant departments of the company for instructions and approval beforehand.
In addition, employees should also pay attention to saving business trip expenses, try to choose economic and reasonable transportation and accommodation to avoid unnecessary waste.
In summary:
The business trip expense reimbursement statement is the process by which employees apply to the company for reimbursement of travel expenses incurred as a result of their work. Employees need to understand and comply with the company's reimbursement policy, fill out the reimbursement form in accordance with the prescribed process and requirements, and provide true and complete expense vouchers. The finance department will review the reimbursement form to ensure the compliance and authenticity of the expenses. When applying for reimbursement, employees should pay attention to saving expenses, avoiding waste, and strictly abide by the relevant regulations of the Company.
Legal basis:
The Labor Law of the People's Republic of China
Article 50 stipulates:
Wages shall be paid in monetary form to the workers themselves on a monthly basis. Wages shall not be withheld or owed to the workers without reason.
The Accounting Law of the People's Republic of China
Article 14 states:
Accounting vouchers include original vouchers and bookkeeping vouchers. To handle the economic transactions listed in Article 10 of this Law, original vouchers must be filled out or obtained and sent to the accounting organization in a timely manner. Accounting institutions, accounting staff must be in accordance with the provisions of the national unified accounting system for the review of original documents, untrue, illegal original documents have the right not to accept, and report to the head of the unit; record inaccurate, incomplete original documents to be returned, and require corrections and additions in accordance with the provisions of the national unified accounting system. The contents of the original documents shall not be altered; original documents have errors, should be reopened or corrected by the issuing unit, the corrections should be stamped with the seal of the issuing unit. Original voucher amount of error, should be issued by the unit to reopen the original voucher shall not be corrected on the original voucher. Accounting vouchers should be based on the audited original documents and related information.