General inspection process:
1, export transaction.
The exporter reaches an export transaction with the importer according to normal trade procedures, and then the importer informs the SGS liaison office in his country of the transaction and informs the exporter that SGS-CSTC needs to inspect the goods. SGS-CSTC will fax (mail) a blank inspection application form (RFI) marked with "SGS inspection number" (I.O.NO) and SGS-CSTC "ICN" to the exporter after receiving the notification (inspection number) from SGS Liaison Office of the importing country, and notify the exporter to submit documents and arrange inspection.
2. Apply for inspection.
In order to arrange inspection, the exporter or customs broker must fill in the inspection application form (RFI) with SGS inspection number 7 days before the export goods are ready, and fax (send) the following documents to SGS CSTC branch nearest to the inspection place.
These documents include proforma invoice, proforma packing list and spare parts list, product technical specifications, samples, letters of credit, manufacturer's test report (machinery/equipment), manufacturer's analysis report (chemical/pharmaceutical/petroleum/dye products), hygiene certificate (food), phytosanitary certificate (all agricultural products) and factory inspection analysis sheet (all steel products and their primary products). All documents submitted to SGS-CSTC shall be marked with SGS inspection number (see inspection application form with this number).
Detailed information of suppliers, such as contact person and telephone number, inspection time and inspection place, should be listed on the inspection application form so that SGS-CSTC can contact and arrange inspection.
3. accept the inspection.
SGS-CSTC does not charge exporters any pre-shipment inspection fees required by CISS national regulations. Exporters are obliged to prepare goods and provide necessary labor and equipment for the smooth completion of inspection. If the exporter entrusts a supplier or agent to arrange inspection, the exporter is obliged to make clear the inspection requirements to the supplier or agent. SGS-CSTC reserves the right to suspend the inspection if the goods are not ready as required or do not meet the inspection conditions. Every batch of goods under the Comprehensive Import Supervision Plan (CISS) must be physically inspected by SGS-CSTC. SGS-CSTC inspectors will check the specification, name, quantity and appearance quality of the goods according to the official documents of the exporter, and will also take samples if necessary.
4. Apply for a notarized report.
After the export goods are declared to the customs for shipment, the exporter must prepare the original bill of lading, invoice packing list, etc. And apply to SGS for a notarized report. After SGS-CSTC completes the inspection, the exporter shall fax (send) the final documents to SGS-CSTC Shanghai Economic Affairs Department (EAD) by country. All documents submitted to SGS-CSTC shall be marked with SGS inspection number (see inspection application form with this number). If the inspection result of SGS-CSTC is different from the exporter's final document or the document is incomplete, SGS will contact the exporter and request to modify or supplement the document or notify the SGS liaison office of the importing country to obtain the importer's confirmation.
5. Obtain the notarized report of SGS.
If the letter of credit received by the exporter requires "SGS security label on the exporter's invoice", the exporter can submit the final export invoice to the nearest SGS CSTC branch and get the security label, or ask SGS CSTC branch to mail the security label to the exporter. Please note that SGS-CSTC will only issue safety labels after completing the above 1-4 procedure.
Reference: /p-672405462 168.html