Chapter I General Provisions

Article 1 Purpose

In order to standardize the company's expense reimbursement process, control expenses in a planned and reasonable way, save funds and promote the healthy development of the enterprise, these detailed rules are formulated according to the actual situation of the enterprise.

article 2 scope of application

these detailed rules are applicable to the whole company

chapter 2 management principles and responsibilities

article 4 management principles

(1) the content of expense reimbursement shall be true and reasonable; The vouchers for reimbursement shall be legal and valid; The procedures for reimbursement should be sound and strict.

(2) All expenses shall be reimbursed by voucher invoice.

(3) The billing unit is required to fill in the expense invoice clearly, and the figures are consistent and cannot be altered. The elements are complete, including: invoice header (complete billing information of the company), commodity name, quantity, unit price, amount, date, invoice stamp of the billing unit and producer stamp of the invoice producer department. Invoices that do not meet the requirements will not be reimbursed.

(4) reimbursement documents must be filled out according to different expense types. If the expenditure content is unclear and the amount filled in the document is inconsistent with the annex, it will not be reimbursed.

(5) The expenses of the current month shall be reimbursed in time in the current month, and shall not be reimbursed across months.

(6) according to the company's salary and welfare management system, those who have enjoyed various subsidies and allowances of the company will no longer be reimbursed for the related expenses that overlap with the scope of subsidies and allowances.

(7) For all kinds of expenses that are managed, distributed and settled by the company in a unified way, it shall be implemented with reference to the relevant corresponding system. If the company settles with the cooperative unit in a unified way, it will not pay the relevant funds to the employees separately.

(8) The level of the standard for using the expenses of the reimburser involved in these Detailed Rules is the level set by the Human Resources Department of the company.

Article 5 Management Responsibilities

(1) Reimburser: Responsible for the authenticity and completeness of the application for reimbursement.

(2) the person in charge of the department where the reimbursement person belongs: to review the authenticity and rationality of the reimbursement content.

(3) financial management department: review the legality and validity of the original bills, the accuracy of the reimbursement amount and whether the reimbursement content meets the reimbursement requirements.

chapter iii detailed implementation rules

article 6 administrative expenses

(I) definition of expenses

generally refers to administrative expenses incurred due to daily operations. This fee is managed by the administrative department of each company.

it mainly includes: office expenses, telephone expenses, information operation and maintenance expenses, vehicle expenses, water and electricity expenses, maintenance expenses, rental expenses, property management expenses, office area decoration expenses, low-value consumables purchase expenses, etc.

(II) Expense reimbursement standard

All administrative expenses are settled according to the relevant management regulations of the corresponding management departments.

(III) Attachment requirements

1. Original invoices or self-made forms within the company are required for reimbursement of various expenses;

2. For the purchase of daily office stationery, low-value consumables, labor insurance supplies and other bulk-purchased items and books, it is necessary to provide the approved purchase application form or screenshot of nailing approval process, warehousing list or detailed order;

3. A maintenance list should be provided at the same time for vehicle maintenance, and the policy holder should be indicated for vehicle insurance expense reimbursement. According to the service life, mileage and vehicle condition, the vehicle that meets the overhaul standard should be reported by the driver in advance, and can only be sent to a designated manufacturer with repair conditions for repair with the consent of the administrative department and superior leaders;

4. For reimbursement of fixed assets after purchase, it is necessary to submit the equipment receipt to the Finance Department within 7 working days after receiving the equipment. For reimbursement of expenses, it is necessary to provide a copy of the equipment receipt of the corresponding receipt, indicating the number of the fixed assets, the user and the acceptance time;

5. The lease expenses shall be reimbursed, and a copy of the lease contract shall be provided.

6. For the reimbursement of water and electricity expenses and property fees, in the case of paying first and then arriving at the ticket, a reminder should be provided as an attachment, and the time period to which the expenses belong should be listed in the remarks. If the invoice is directly issued to the property management company, a fee splitting sheet issued by the property management company should be provided;

article 7 transportation expenses

(I) definition of expenses

expenses incurred by going out to take public transportation at the place where the office is located due to official needs. And apply in advance according to the company's business trip process, and the transportation expenses incurred shall be audited and reimbursed on the premise of nailing the double items of field attendance.

(II) Scope of reimbursement

1. Expenses incurred by going out to take local public transportation, such as buses and subways, due to official needs;

2. For official needs, going out to take a taxi or take a car online must meet the following conditions:

(1) Business trip place outside the city;

(2) The company works overtime (refers to overtime that needs to be worked due to work and has been reported in advance and approved by the superior) until after 21 o'clock;

(3) Emergency affairs arranged by the leader;

(4) Before departure time of business trip is 7 o'clock and after return time is 21 o'clock;

(5) Local transportation expenses incurred by personnel at corresponding ranks.

3. Non-reimbursement scope:

(1) Extremely short trip (less than 3km);

(2) local transportation expenses incurred by commuting;

(3) expense reimbursement standard: reimbursement.

(4) attachment requirements: original invoice.

(5) Other requirements

1. Except for taxis and car rental on the agreement network, other local transportation expenses should be reported by one person, and no one person can make a summary reimbursement.

article 8 business entertainment expenses

(I) definition of expenses

expenses incurred by administrative functional departments to entertain customers due to work needs include but are not limited to various meals, gifts, etc.

(II) reimbursement standard for catering hospitality expenses

executive standard for catering hospitality and reception expenses (unit: yuan)

hospitality nature

standard

single entertainment

per capita 211 yuan/person

single entertainment

total amount of 2,111 yuan

within one year for the same object < For the same object, the accumulated amount of entertainment and gifts within one year

exceeds 5,111 yuan, which can only be reimbursed after being reviewed by the Compliance Department of Meinian Da Health Group.

Hospitality expenses should strictly implement hospitality standards, and the number of accompanying persons should be reasonably controlled when receiving meals.

(III) Annex requirements

1. All entertainment expenses shall be reimbursed by the original invoice;

2. There is a business entertainment application form approved by the authorized supervisor.

(4) Other requirements

1. Business entertainment expenses need to be approved before use, and the business entertainment approval form must be filled in every reimbursement, and it will be implemented after being approved by an authorized supervisor.

2. When reimbursing the business entertainment expenses, the reimbursement content should indicate the company, the number of guests entertained and the number of accompanying persons, and be associated with the business entertainment application form submitted and passed in advance.

3. No employee of the company is allowed to reimburse personal entertainment expenses.

4. Business entertainment expenses shall be strictly subject to the principle of one item for one report, and expenses of the same item shall not be approved and reimbursed separately.

article 9 travel expenses

(I) definition of expenses

expenses incurred from the trip away from the city where the office is located due to official needs.

it mainly includes transportation expenses, accommodation expenses, local transportation expenses in different places and travel subsidies.

(2) expense reimbursement standard

1, travel expense reimbursement standard list

1), monthly business meeting, annual meeting or meeting organized by a third party, accommodation standard and meal fee shall be subject to the price uniformly announced by the conference group, and supporting documents shall be provided when reimbursement is made, without subsidies;

2), 2 or more persons with the highest peer travel standard; When two people live in 1 rooms, the accommodation standard for two people shall be determined by 1.5 times the accommodation standard for higher-ranking personnel;

3) Special areas refer to Beijing, Shanghai, Shenzhen and Guangzhou;

4), provincial capitals and others: provincial capitals, Xiamen, Qingdao, Dalian, Suzhou, Tianjin, Chongqing, Ningbo, Wenzhou and Dongguan;

5) General areas: refer to other cities other than the above cities;

6) The calculation rules of lunch allowance days are: based on the departure time of air tickets, train tickets and long-distance bus tickets, the allowance will be calculated as 1.5 days if the business trip is less than half a day on weekdays, and 1 days if the business trip is less than half a day; If there is no subsidy for less than half a day of business trip on weekdays, the subsidy will be calculated as 1.5 days for less than half a day, and 1 days for a full day. It starts from 13: 11 in the afternoon and ends at 12: 11 in the morning.

(III) Attachments require that

the approved travel application form is a necessary attachment voucher for travel expense reimbursement. The specific attachment requirements for various travel expenses are as follows:

1. Transportation expenses: original invoice;

2. Accommodation fee: original invoice and hotel check-in list;

3. Local transportation in different places: original invoice (list, time and destination must be the same for online car rental);

4. Travel allowance: an approved travel application form that reflects the actual travel date.

(4) Other requirements

1. Employees traveling on business, no matter what kind of business trip, need to initiate the business trip approval process in the system, and employees' travel expenses reimbursement should be accompanied by the approved business trip application process in the system as the reimbursement basis;

2. If air tickets occur during the business trip, the company will make a unified reservation; Accommodation behavior, travelers can make reservations according to their personal ranks in the business travel system;

3. All personnel shall strictly follow the standards stipulated in the Travel Expense Reimbursement Standard List, and the expenses exceeding the standards shall be borne by the employees themselves. If the circumstances are serious, they shall be dealt with in violation of discipline.

4. Business trip is a work behavior, not a pleasure trip. The work arrangement of business trip must be compact, full and have work results. Put an end to inefficient and ineffective business trips, and severely punish any behavior of traveling to local companies under the guise of business trips.

5. The flight of business travelers should be strictly controlled. If there is a high-speed train at the business destination and the journey does not exceed eight hours, it is necessary to travel by high-speed train.

6. Self-booked air tickets will not be reimbursed for any reason or under any circumstances;

article 11 conference expenses

(I) definition of expenses

related expenses incurred in attending external meetings or organizing meetings due to business needs, including venue fees, vehicle fees, materials printing fees, accommodation fees, meals, round-trip transportation fees, etc.

(II) Expense reimbursement standard

Reimbursement, transportation, accommodation, subsidies and entertainment shall be implemented according to the standards of travel expenses and entertainment expenses.

(3) The annex requires

the original invoice and instructions for attending the meeting or organizing the meeting.

(4) Other requirements

1. To attend external meetings, there should be instructions from department heads to designate participants, and the participants should provide this approval when the expenses are

reimbursed;

2. To organize a meeting, there should be a notice related to the organization of the meeting or an effective approval, a description of the meeting process, a meeting sign-in form, etc. The meeting instructions should include but not be limited to the meeting time, place, personnel, agenda and theme.

3. expenses related to a single meeting shall be reimbursed in one lump sum, and it is not allowed to be reimbursed in multiple installments.

Article 11 Training expenses

(I) Definition of expenses

Training expenses, information expenses, travel expenses, teacher fees, etc. incurred by arranging or organizing employees to participate in training or employees to apply for training related to this position due to business needs.

(II) Expense reimbursement standard

If accommodation, transportation and other expenses occur, refer to Articles 7, 8 and 9 of Chapter III of these Rules.

(3) The annex requires

the original invoice and the training notice/application, etc.

(4) Other requirements

1. To participate in external training, there should be instructions from the head of the department to designate trainees or training applications approved by the head of the department;

2, internal training, should have the corresponding training notice;

3. The expenses related to a single training should be reimbursed at one time, and it is not allowed to be reimbursed multiple times.

Article 12 Intermediary fees

(I) Definition of fees

Due to business needs, related expenses incurred by engaging intermediary agencies to conduct business consulting, auditing, evaluation, capital verification and notarization, and engaging relevant business consultants of enterprises.

(2) expense reimbursement standard: reimbursement.

(3) Attachment requirements: original invoice and copy of contract. Article 13 Recruitment expenses

(I) Definition of expenses

1. Service fees: headhunting company talent recommendation fees, recruitment website fees, recruitment software fees and other recruitment channel fees;

2. Special recruitment fee: interview site fee, publicity materials fee and service fee;

3. Interview fee: the transportation and accommodation fee for the candidate to and from the interview site;

4. Entry fee: medical examination fee.

(II) expense reimbursement standard

1. Service fee&; Special recruitment fee: actual report and actual sales;

2. interview fee: implemented by the human resources department according to the level of the recruitment position and with reference to the company's official staff travel standards;

3. On-the-job medical examination fee: After the employee becomes a regular employee, he can be reimbursed for the on-the-job medical examination fee in the company's medical examination institution within RMB 111.

(3) Annex requirements

1. Service fee&; Special recruitment fee: original invoice and copy of contract;

2. interview fee: interview confirmation form signed by the human resources department;

(1) Transportation expenses: original invoice and candidate's reference rank;

(2) Accommodation fee: original invoice, hotel check-in list and the applied rank;

(3) Local transportation expenses: the original invoice of local transportation expenses during the interview, which should be signed by the interviewer.

3. On-the-job medical examination fee: the on-the-job form signed by the new employee himself

(1) Medical examination fee: the original invoice;

(2) Accommodation fee: original invoice+hotel check-in list.

(4) Other requirements

If multiple expenses need to be reimbursed at the same time, a detailed list shall be attached. Article 14 Special expenses

(I) Definition of expenses

Expenses incurred for special events mainly include donations, sponsorship expenses, trade association membership fees, purchase of large-scale software and office systems, and various special events.

(2) expense reimbursement standard: reimbursement.

(III) Attachment requirements

Original invoice and related documents.

the company shall also provide corresponding contracts or expense reports for various special activities.

Chapter IV Specific Implementation Process

Article 15 Provisions on Sticking Paper Documents for Reimbursement

(1) Notes shall be pasted uniformly with A4 paper as the backing paper and vertically. When the documents are pasted, a 3 cm binding line is left on the left side of the backing paper. When there are many bills, multiple backing papers can be used, but the subtotal amount and page number must be marked at the bottom of each backing paper, such as "Subtotal: 111 Yuan, 1/4".

(2) different types of bills are classified and pasted for reimbursement, such as office supplies, telephone charges, travel expenses, equipment maintenance fees, information fees, local transportation fees, etc., and pasted in order from left to right and from top to bottom. If the bills of the same kind are different in size, paste them in the order of large amount first and then small amount.

(3) The pasted original documents can't cover or block each other, and each document is pasted in a tile.

(4) Apply glue to the back of the bill, and arrange it horizontally and evenly along the inner side of the binding line of the backing paper and the upper, lower and right sides of the pasting paper in order to avoid sticking the bill out of the backing paper. Don't paste the bills in the middle of the backing paper, so as to