The following are seven points summarized by Bian Xiao for you:
First, professional secretarial writing is to learn and learn the structure of excellent applied style. The ancients said: "A book can be read a hundred times, and then its meaning will be known"; We also know that the peak of writing needs pyramid development. Only after a hundred exhibitions can a thick tower bottom be formed and a solid tower tip be built. All these require us to read a large number of relevant materials of different industries, absorb nutrition, analyze its framework structure, and understand different expressions needed in different occasions.
Second, professional secretarial writing is followed by copying, and its essence is mastered in practice. Only theory can't do it, just as recipes can't replace experience. A beginner can only improve and make a good dish by carefully studying the menu and accumulating it through practice. To write a good material, you need to copy it first, find its shape, then revise it repeatedly, and then find its spirit.
Third, the key to professional secretary writing should be good at generalization and clear-cut; When writing a written report, many secretaries like to keep a running account, for fear that the boss doesn't understand the meaning of the manuscript, and they like to record the events of today or this week in chronological order, where they arrived at 9 o'clock this morning, what means of transportation they used on the road, and write a lot of processes. Finally, they sum up a sentence: "No one was found, things were not completed." Seeing such an article, the boss is really in distress situation. The days when the secretary was dismissed are numbered. Because the boss doesn't care about the process at all, he only cares about your results, and your target results have not been achieved. What's the use of talking about the process? Therefore, when reporting documents, secretaries must pay attention to summing up and be concise. Let the boss know at a glance whether things are finished or not.
Fourth, professional secretaries should pay attention to workplace language, which is refreshing. Using professional and popular language, such as simple "reports" and "instructions", has puzzled many secretaries. For another example, in meeting minutes or meetings, the third person "he" will appear, which is very irregular official document writing. Professional secretaries do not write essays, let alone stories, but practical documents for the company.
Fifth, professional secretaries should pay attention to timeliness in writing. Most meeting minutes, briefings, instructions, news, etc. The contact of professional secretaries is very timely. Things have changed, and there is no use value. For example, the meeting minutes, the boss asked the department to complete tomorrow, but the secretary's meeting minutes can be taken out the day after tomorrow. After you record the meeting, the event has been completed, and the minutes of the meeting have lost their original guiding significance. Another example is uploading a press release, which is more timely and needs to be uploaded to the designated media at the first time. If the Secretary is still talking about the press release, what is the timeliness? Therefore, professional secretaries often work overtime and stay up late to ensure the timeliness of documents. The key to a secretary's writing is to be good at summarizing and thinking clearly; When writing a written report, many secretaries like to keep a running account, for fear that the boss doesn't understand the meaning of the manuscript. They like to write down the events of today or this week in chronological order, where they arrived at 9 o'clock this morning, what means of transportation they used on the road, and write a lot of processes. Finally, they sum up a sentence: "No one was found, things were not completed." Seeing such an article, the boss is really in distress situation. The days when the secretary was dismissed are numbered. Because the boss doesn't care about the process at all, he only cares about your results, and your target results have not been achieved. What's the use of talking about the process? Therefore, when reporting documents, secretaries must pay attention to summing up and be concise. Let the boss know at a glance whether things are finished or not.
Sixth, the writing style of professional secretaries should be easy to understand and practical. There are more women in the secretarial staff, which may be because women are naturally sensitive and meticulous, or because there are too many love letters, and there will always be a "poetic" sentence, just like a writer's professional demeanor.
7. Professional secretaries are determined to cultivate comprehensive abilities. This requires secretaries to understand the intentions of different leaders, change their thinking and writing habits quickly, and conduct it on the basis of in-depth investigation and research. As for the depth and breadth of development, we can analyze it according to the specific situation.