Small partners who have just come into contact with tender writing may only know the requirements roughly, and then write according to the existing template structure, without considering the differences of different tender attributes. During the bidding process, it was found that many hard requirements were not submitted, which made the situation more difficult as the bidding date approached.

In fact, when writing a tender, we must first make it clear. While clarifying the specific needs of the project, mark the contents that need to be reflected or answered in the process of writing the tender, and confirm the unclear places in time. After making sure there is no doubt, we will start writing. The above work seems to take a lot of time to deal with, but this step is essential, because it can ensure the smooth development of the following work and save time effectively to some extent.

Second, the framework comes first.

Usually, after you get the tender documents, the outline and content are synchronized, so that the catalogue and content are completed synchronously, but this will seriously delay the delivery time of the tender and even affect the delivery quality of the tender. Because in the process of writing the catalogue and filling in the contents, it will take a lot of time to write the technical difficulties. In the case of limited time, other parts will be written in a hurry and of low quality.

The correct way should be to read the tender from beginning to end, and after defining the requirements, build the framework purposefully, directly put the hard requirements into the framework, sort out the requirements and logic during the construction process, and then submit it to the relevant person in charge for framework review, and then fill in the contents after the approval, thus saving the time of repetition.

Third, pay attention to order.

When I first came into contact with tender writing, I knew nothing about the bidding process, preparation materials, writing order and file format. Usually I grope and prepare. After repeated data entry and modification, I gradually understood the process and solidified it.

Generally speaking, the appropriate tender preparation process should be: tender, technical deviation table and scoring index table. Write the tender first, and then decide whether to write the technical deviation table according to the requirements of the tender. Generally speaking, technical deviation tables are necessary, some of which are embedded in the bidding documents, and some are provided in the form of separate tables. The scoring index table can be opened, but the page number correspondence must be filled in after the tender is approved, otherwise the page number will be revised frequently.

Fourth, rational division of labor.

The task of writing a tender is basically a tight time, heavy task and fast response. A tender of several hundred pages can be issued in a short time. If the bidding content is a standard project model, it can be quickly modified on the basis of the template. If it is a special project or an unfamiliar model, it takes time to study, and usually there is no progress.

Faced with such a situation, the first thing to do is to calmly analyze the bidding documents, list the difficulties and find relevant information. If there is still no progress after a while, you must ask the company or partners for help. For example: apply for technical personnel resources assistance, partners provide reference materials, etc. At the same time, reasonable division of labor, clear a few things that need to be done, and then task decomposition according to the expertise of department personnel or related coordinators, and finally integration, not only effectively improve the overall efficiency, but also improve the quality of bidding documents.