Warehouse management system

1. Basic tasks and principles of warehouse management

(1) Basic tasks: adopt scientific methods, constantly improve management level, ensure good storage, reduce losses, save costs, ensure safety and improve efficiency.

(2) The principles of warehouse management are: moderation, timeliness, accuracy, economy and safety.

2. Storage and record of raw materials and materials

(1) The warehouse is managed separately according to the categories of raw materials and materials.

(2) responsibilities of the warehouse keeper: keep the raw materials and materials in charge, keep a detailed account of the raw materials and materials, and check and accept the delivery of raw materials and materials in warehouse and out of warehouse.

(3) The warehouse management regulations of "first-in, first-out, and regular quarterly turnover" should be implemented for raw materials and materials.

(4) the storage capacity should be saved and used reasonably. Heavy-duty materials and light-throwing materials shall not be mixed, and volatile materials shall not be mixed with moisture-absorbing materials.

(5) The warehouse must store the materials stored in the warehouse according to the fixed stacking position, and compile the stacking number. A "incoming, outgoing, and inventory card" is set up on the cargo space where the materials are stored in each stacking position. All the materials entering and leaving the warehouse should be registered in the cargo card on the same day, and the inventory number should be made out, so as to match the material ledger.

(6) warehousing materials must be "three-in-one", that is, warehousing materials are consistent with the cargo card, and the balance of the cargo card is consistent with the balance of the material ledger. At the end of each month, the warehouse keeper shall prepare a "monthly report of purchase, sale, adjustment and storage" according to the amount and balance of receipt and payment recorded in the material ledger, and make an inventory once every quarter.

(7) The warehouse keeper should always check the materials in his custody, and take the initiative to report the delayed storage to the business department for the materials that have been stored in the warehouse for a long time; If the stored materials are found to be mildewed, damaged or beyond the storage period, they should promptly put forward treatment opinions, and fill in the "Report on Disposal of Damaged Materials (Mildew)" or "Report on Overdue Stored Materials" and send them to the business department and the finance department, so that the relevant departments can study and make treatment opinions in time together with the finance department.

(8), material storage and maintenance

a, according to different categories, shapes, characteristics and uses; Storage should be "three clear", "two neat" and "four positioning".

three clean-ups: clear materials, clear quantity and clear specifications

two clean-ups: neat arrangement and neat storage capacity

No.4 positioning: positioning by area, row, shelf and position

b, keeping materials should be "ten noes", that is, stainless, damp-proof, non-freezing, non-mildew, non-corrosive and non-freezing.

c, pay strict attention to fire prevention and theft prevention.

3, raw materials, materials in and out of the warehouse regulations:

(1) warehouse management personnel for incoming materials, with the "material receipt record" to keep a detailed account. And check the specifications, quantity and quality of materials one by one.

(2) The warehouse keeper must refuse to enter the warehouse for raw materials and materials that do not meet the quality requirements and specifications, and the quantity is inconsistent with the requirements of the invoice or purchasing and purchasing department, and report to the purchasing department and purchasing department in time.

(3) When raw materials and materials are delivered out of the warehouse, they must go through the delivery procedures first, and then verify the specifications and quantity with the requisition or requisition. At the same time, they should register the detailed account in time and submit the requisition or requisition to the finance department for accounting.

(4) The warehouse shall deliver goods to any department according to the official delivery documents. It is strictly forbidden to deliver goods first and then go through the formalities. It is strictly forbidden to deliver goods in blank.

4. Inventory management of the warehouse

(1) Inventory management is implemented in the warehouse. The maximum stock and minimum stock of the warehouse shall be submitted to the warehouse for execution after being approved by the housekeeping manager.

(2) All warehouse materials shall be marked with the maximum stock and minimum stock on the inventory account and inventory card.

5. Purchase requisition of the warehouse

(1) When the warehouse materials reach the minimum stock, the warehouse should fill in the "Purchase Requisition" in time and submit it to the department manager for purchase. If the stock supply is interrupted due to the failure to put forward the purchase in time, the relevant warehouse personnel should bear the work responsibility.

(2) if the purchase exceeds the maximum stock, it must be approved by the purchasing department according to the approval authority of the hotel (liquidity management system).

6. Inventory of the warehouse

(1) The materials in the warehouse are highly mobile. In order to ensure the consistency of goods, cards and accounts, keep abreast of material changes at any time, and avoid shortage and overstock, it is necessary to carry out regular and regular clearance inventory.

(2) The regular inventory is carried out by the warehouse keeper on a daily basis. For items that are frequently sent and received and are easy to deteriorate, it is necessary to increase the number of inventory and inspection.

(3) Regular inventory is conducted once every quarter. If inventory gains and losses are found, the reasons should be found out and the situation explained.

(4) The reasons for the shortage/reported loss of materials must be found out, and the warehouse keeper should bear the economic responsibility if it is the responsibility of the keeper. Those who often find dereliction of duty should be transferred from their posts, and those who find illegal acts such as theft should be handed over to the hotel security department for handling.

7. goods acceptance: the warehouse keeper should accept the purchased goods no matter how many and how big they are, and do 1. If the purchase invoice is inconsistent with the name, specification, model and quantity of the real thing, he will refuse to enter the warehouse. 2. If the invoice quantity is inconsistent with the real thing quantity, it can be accepted according to the actual quantity. 3. For the purchased food raw materials, oil and flavor materials are neither fresh nor collected.

9. Other relevant regulations:

(1) All warehousing personnel are not allowed to bring kindling, backpacks, handbags and other things into the warehouse.

(2) No visitors are allowed in the warehouse area and the warehouse office, and employees of other departments are not allowed to gather around and chat, and relatives and friends are not allowed to visit the warehouse area.

(3) No fire is allowed in the warehouse, and inflammable and explosive articles are not allowed to be piled up.

(4) The storeroom is not allowed to keep the articles on behalf of private individuals, nor is it allowed to allow the articles of other units or departments to be stored without the consent of the leaders.

(5) No personnel shall try out the goods and materials in the warehouse except those required for acceptance.

(6) The warehouse shall regularly check the effectiveness of the use of fire prevention facilities daily, and accept the inspection and supervision of the Security Department.