Agency contract for conference hosting (model text)

Party A:

Party B:

Through friendly negotiation, Party A and Party B reached the following agreement on Party B's undertaking/acting as Party A's _ _ _ meeting, which both parties shall abide by.

1. All meetings hosted by Party A shall be undertaken by Party B. The meeting place is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

The meeting time is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _. The main venue is _ _ _ _ _ _ _ _ _ _ _ _ _

Two. Party B shall provide the following conference services:

1, etiquette and reception

2. Conference traffic

3, the venue layout

4. Conference catering arrangements

5. Maintain order at the meeting

6. Conference secretarial services

7. Accommodation arrangements for conference delegates

8. Meeting inspection arrangement and night entertainment support

Services are classified as follows:

1, etiquette and reception

Party B shall provide _ _ _ _ escorts, and the bus station, railway station and airport shall arrange _ _ _ _ escorts respectively, and set up signs (enterprise or industry signs provided by Party A and made by Party B) to guide Party A's personnel to report for duty and arrange business vehicles to stay in the hotel. Set up a special reception desk in the lobby of the hotel where you are staying (which Party B is responsible for setting up). Party B shall provide a staff member to assist the staff of Party A's conference group to sign in delegates, arrange rooms, distribute meeting guides (jointly drawn up by Party A and Party B), inform delegates of matters needing attention in the meeting and prepare the meeting list. Etiquette working hours are _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

2. The requirements for making the meeting list are as follows:

The format is printed in _ _ _ _ _ _ _ and _ _ _ _ _ colors, and printed with _ _ _ _ _ _ _ _ _

Conference directory data should be uploaded to _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

3, the meeting speech material production:

The format is printed in _ _ _ _ _ _ _ and _ _ _ _ _ colors, and printed with _ _ _ _ _ _ _ _ _

■ Conference traffic

1, station transfer

According to the actual needs, Party B must arrange an air-conditioned car, seven vans and five cars to arrive at _ _ _ _ _ _ _ _ _ _ _ airport (bus station and railway station) from _ _ _ _ _. Arrange the delegates to stay in the hotel on a first-come-first-served basis and by unified transportation. Both parties agree that all expenses shall be settled according to the transportation itinerary, and the settlement standard is shown in the following table. If the reserved vehicles are driven empty due to Party A's reasons, Party A shall settle _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

The station delivery fee is the same as the above agreement. Both parties shall confirm the list of stations to be delivered before _ _ _ _ _. Before signing this agreement, Party A shall inform Party B of the allocation method of this part of expenses (meeting group payment or individual payment), and Party A confirms that:

The transportation expenses of the following personnel shall be borne by the conference group, and other expenses shall be borne by individuals.

Or: Party A confirms that the expenses for sending all participants to the site shall be borne by the conference group; Or the cost of sending all participants to the station is borne by the individual.

Party A confirms that there are people who need to be sent away in advance during the meeting. When the specific time is _ _ _ _ _ _ _ _

2. Conference transportation

Party B must arrange _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ The driving distance is (round trip/one way, optional).

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

Party B shall provide _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

■ Venue layout

Party B shall reserve a room in _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

1. The podium needs flowers, flowerpots, colored carpets and flannel chairs. The rostrum has _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _. The podium is equipped with electricians and conference ladies. Both parties confirm that the projector is provided by Party A, leased by Party B and provided by a third party. When Party A brings it, Party B is only responsible for providing technical support, not ensuring the normal operation of the instrument. Both parties confirm that the rental price of the projector is RMB _ _ _ _ _ _ _ yuan/day, and the support of tea and service personnel is included in the venue rental fee.

2. Site layout Party B must complete the site layout-U-shaped, classroom-shaped, table-enclosed, theater-shaped, etc. in _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _. Set up _ _ _ fixed photography spots at the meeting place, provide _ _ _ drinking fountains, provide _ _ _ small meeting rooms with at least _ _ sets of tables and chairs. Banner _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Both parties confirm that the booth is newly manufactured/leased, with specifications of _ _ _ _ _ _ _ _ _, and the unit price is _ _ _ _ _ _ _ _. The water dispenser is provided by Party B free of charge, and the drinking water is provided by Party A (Party B can act as an agent).

3. Party B shall hang _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

The total cost of venue layout and atmosphere support is _ _ _ _ _ _ _ _ _ _.

4. Simultaneous Translation System Party B must debug the simultaneous translation system. And provide _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Professional field of translation _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

The total cost of simultaneous translation support is RMB _ _ _ _ _ _ _ _.

■ Catering arrangements

Both parties confirm that the dining place of the participants during the meeting is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _. The breakfast meal is marked as _ _ _ yuan/person, the dinner (Chinese food and dinner) meal is marked as _ _ _ yuan/person, and the banquet meal is marked as _ _ _ yuan/person. Breakfast, dinner and banquet meals (including western food and Muslim food) are attached (menu). The catering provided by the meeting does not include drinks (or drinks), and the time starts from _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Breakfast is a buffet (or group meal), and dinner is a round table (or buffet) group meal. Party B shall make a water sign to inform the participants of Party A of the specific meal time.

Meals on business trips are extra.

■ Banquet meal/business reception requirements

Time: from _ _ to _ _ _ _ _ _ _ _

Proportion:

Content:

(1) Buffet/banquet around the table

(2) Speech system

(3) Entertainment programs

(4) Services/transportation

The total cost of catering is _ _ _ yuan.

■ Other service arrangements

■ Meeting order maintenance

For the sake of confidentiality and the normal conduct of the meeting, both parties confirm that all personnel entering the venue should hold _ _ _ _ _ certificates. The service charge is RMB/free.

■ Accommodation arrangements

Both parties confirm that, The total number of rooms reserved by Party A is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Due to the flexible number of participants, both parties agree that Party B will reserve _ _ _ _ _ _ _ _ rooms, including _ _ standard rooms and _ _ suites. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

All rooms from _ _ _ to _ _ _ are occupied. If Party A's personnel need to continue to use the guest room after _ _ _ _ _ _ _ _, they can inform Party B in advance, and Party B can negotiate with the hotel and try (but not guarantee) to settle the account at the agreed price.

Both parties confirm that Party B must obtain the hotel reservation room key card before _ _ _ _ _ _ _ _ _ _, register and allocate rooms according to the list designated by Party A, and complete the check-in registration at the same time.

■ Meeting inspection arrangement and night entertainment arrangement

1. Both parties confirm that during the meeting, the participants of Party A will travel on business, and the route and itinerary are as follows:

Line 1

D 1:

D2:

Number of people: _ _ _ _ _ _

Second line

D 1:

D2:

Number of people:

The total number of people is: _ _ _ _ _ _

Vehicle requirements:

Party B shall provide travel liability insurance, professional tour guides and accompanying personnel.

Cost:

2. Night entertainment arrangements

Both parties confirm that if Party A's personnel hold various cocktail parties or social gatherings during the meeting, Party B will be responsible for the agency arrangement. This part of the expenses shall be paid directly by Party A and/or participants.

See the annex for the specific scheme.