Tomato clock is good for improving work and study efficiency
Three basic principles of the tomato work method:
●? Forget about time. No matter what we do, time will always pass, when people are working on specific things, the anxiety caused by the loss of time is much lighter, when you carry out the tomato work method, do not bother about how much time is left.
●? When studying, it makes the brain awake, clear thinking, high awareness and concentration.
●? Adopt the principle of simplicity and ease of use, without using too complicated tools. A lot of work methods have failed because the technical requirements of the methods themselves are such that the person applying it has to fret, and even the tasks necessary to accomplish are more difficult.
Three basic principles of the tomato work method
Aloe Secretary to tell you the rules:
●? A tomato clock consists of 25 minutes of work + 5 minutes of rest
●? Every group of 4 tomato clocks is followed by a 15-30 minute break
●? Tomato clocks are not divisible. There are no half or quarter tomato clocks
●? Once the tomato clock is activated, it must go until the bell rings
●? If the Tomato Clock is explicitly interrupted - i.e. the interruption is uncontrollable - the Tomato Clock is considered invalid and cannot be marked x as if it had never started
●? If a job finishes early after the tomato clock has started, continue checking the same activity until the tomato clock rings
●? Protect the Tomato Clock. Inform effectively, negotiate quickly, reschedule interruptions, keep appointments, call back interrupters
●? Over 5-7 tomatoes, split. Complex activities should be split into several activities
●? Not enough for 1 tomato, combine. Simple tasks can be combined
●? One by one, one tomato clock later, the results will appear
●? The next tomato will be better
Level 1: Figure out how much work an activity requires
When the tomato clock goes to ring, mark an x next to the work you're doing and take a 5-minute break.
Continuing to "do a few more minutes" is not allowed. Not even if you think you can finish the task at hand in a few more minutes.
During a short break, you should not engage in any brainstorming activities.
Don't do anything complex during the long break phase either, or your mind will have trouble reorganizing and integrating what you've learned, resulting in a situation where you can't commit to being the best version of yourself in the next tomato clock.
Obviously, neither should you think about what you've done in the past set of tomato clocks during presence breaks.
Cross off the completed activities from your activity list.
Track and record your process, producing a report of how many tomatoes you spent on each task.
Work for 25 minutes and take a 5-minute break
Tier 2: Reduce interruptions
Internal interruptions? -? We Interrupt Ourselves
We always have a tendency to go back and forth on our daily plans or decisions. Please internal interruptions, we must hold two fronts:
●? Make these interruptions visible. Whenever a potential terminal appears, mark an apostrophe (') on the worksheet where the tomato is to be recorded. Then do one of the following:
● If this is truly urgent and cannot be delayed, mark it in the Unplanned Urgent section of today's to-do list.
● Put it on your activity list, mark it with a U (unplanned), and give it a deadline if needed.
●? Reinforce your resolve to complete the current tomato clock. After marking the apostrophe, continue to complete the given work until the tomato clock rings.
Those unplanned urgent things can have the following processing options:
●? They can be completed on the next tomato clock (but still measured in tomatoes), taking the place of other activities.
●? They can reschedule to finish sometime today, filling in for other activity positions.
●? As much as possible, they can move their tomato clock backward until the end of the day. This helps to learn to recognize, what is really urgent.
Desertion at work
External interruptions? -? We get interrupted
Speaking from experience, there are very few things in real life that are truly on fire and need to be dealt with immediately. Those activities that are supposedly urgent can usually be delayed by 25 minutes to 2 hours (4 tomatoes). For people who are easy to communicate with, this delay does no harm, but will give you a huge advantage, being that your mind works efficiently, completes the activity on your terms, and schedules the urgent tasks.
Many people say that working and learning with people who use the tomato method of work can feel their respect for the time of others.
There are also two fronts we need to hold fast to in the face of such interruptions:
●? Make these interruptions visible. Whenever someone or something interrupts the tomato clock, draw a (-) next to where the tomato is recorded. Then do one of the following:
● In the Unplanned Urgent area of today's to-do form, jot down the new activity, and in the left-hand space area, fill in the deadline agreed with the other person.
● Jot it down on the Activity List form, mark it with a U (unplanned) and give the person a deadline if needed.
●? Strengthen your resolve to complete the current tomato clock. After marking the minus sign, continue to complete the given work until the tomato clock rings.
Set aside 1 Tomato Clock (or more, if needed) per day to handle urgent interruptions.
Tomato Work users have the following goals:
●? To procrastinate is to succeed, to schedule these tomato clocks as late as possible, underestimating their urgency where appropriate, while increasing the degree to which these activities are manageable and planable
●? Gradually reduce the number of tomatoes used to systematize interruptions
Record: qualitative estimation errors in the planning phase
Look at the activities marked "U" in the list of activities, and the activities in the "Unplanned Urgent" area of today's proxy form. activities in the "Unplanned Urgent" section of today's proxy form. These entries indicate your ability to figure out the number and type of activities you need to do at the planning stage in order to effectively reach your goals. The more unplanned activities that pop up, the more qualitative errors in the initial estimate. That's why those unplanned efforts to achieve a given goal should be measured. And of course your logging form can include the total number of all internal and external interruptions to observe and increasingly reduce interruptions.
Being interrupted by someone else at work
Level 3: Estimating the amount of work required to complete an activity
Once you have mastered the Tomato Method and achieved the first two levels, you can start to make quantitative estimates. This is a long-term goal, in order to successfully predict how much work will need to be put into completing an activity.
With an estimated number of tomatoes for each activity, you can decide how to work on a series of activities within the number of tomatoes available throughout the day. Usually, you should write the number of available tomatoes in the Today's proxy form before you list the specific activities on your to-do list. For each activity, each estimated tomato clock is represented by.
If it takes fewer tomatoes than estimated to complete the activity, simply cross out the row.
If the estimated tomatoes run out, re-estimate the number of tomatoes, using a different color (e.g.) and marking the new estimated tomatoes to the right of the previously estimated and completed tomatoes. This highlights the second and third repetition of the prediction and checks for relative error.
You don't usually re-estimate more than three times, and if you do have an event where you have to re-estimate three times, you should really think twice about what got you into the funk.
Now the record form is modified. Depending on the question asked, the report can show the estimate, the actual work done, and the relative error.
Managing Exploratory Behavior
Not every activity can be predicted. At the beginning of a new project or learning activity, it can be particularly beneficial to take the time to do some exploring: to find new resources, to get a clear pulse on what you're going to learn or inquire about, and to define your goals to make them clearer.
Any work requires an evaluation cycle
Tier 4: Making the Tomato Clock More Effective
Structure of the Tomato Clock
The very first three to five minutes of each tomato can be used to briefly review what you've learned so far since the start of the current activity (not just the last tomato clock) and make a mental note of it. The last three to five minutes of the tomato can be used to quickly check off what you've done (if possible, use cause and effect analysis, starting with the most recent activity and reviewing your original motivation).
Doing this does not require changing the 25-minute tomato clock duration. The tomato clock will improve time perception, and your biological clock will be able to sense the 3-5 minute intervals mentioned above. If it doesn't, it may be a sign that you haven't mastered the basics.
Structure of a Tomato Clock Set
The first tomato clock in a set of four tomato clocks, or a portion of the first tomato clock, can be used to review what has been done so far. Similarly, the last or part of a set of tomato clocks can be used to check the results of the work. Systematic review and examination stimulates the effects of overlearning and promotes the acquisition of new information.
Components of a Tomato Clock
Level 5: Setting a Work Schedule
The importance of a work schedule:
●? The schedule is a limit.
●? A work schedule defines the interval between work time and free time.
●? A schedule measures the results of the day.
With the tomato method, it's not important to count how much time is wasted, it's how many tomatoes are completed that counts.
Optimizing the work/rest schedule
Further plan the tomato clock within the group. Assuming there are four sets of working tomato clocks in a day, you can set aside the first tomato clock of the first group to plan the entire day; the last tomato clock of the second group, assigned to checking on answering emails, listening to messages, and calling classmates, as appropriate; the first tomato clock of the third group, to check on what you did in the morning; the first two tomato clocks of the fourth group, to review what you've learned today and in the recent past; and the last tomato clock of the day, which is scheduled for tracking and analyzing records. The specifics need to be adapted to you and the day.
An effective schedule has the following characteristics: it is meant to change over time, and it can be made up of groups of tomato clocks of different lengths, with priority given to combinations of four tomatoes.
Schedule of work
More floors, more heights
Some guidelines to be adhered to in the mind to keep the work method adaptable. In order of importance:
1.? Always remember that the more techniques you use, the more complexity you have, which affects the learning curve and makes it less adaptable.
2.? Stick to simplicity and minimize the complexity of tracking (rather than not logging small tasks).
3.? Stick to simplicity and do logging using tools that are as complex as you can master well.
4.? If processing and observation become difficult, complex, and uniform, ask yourself if all of the indicators you are observing are necessary. De-complicate and simplify.
5.? Imagination is the best tool to prevent complexity.
One of the first things the Tomato Work Method wants you to learn is that the apparent speed of the process is not important; grabbing the main points one by one and solving them cleanly is what really matters. To achieve this, you need to learn how to measure yourself, observe how you work, and develop ongoing value.
The first step is to keep track of the number of tomatoes you've done, and the next step is to pre-estimate and challenge yourself to complete a specific activity in the estimated time, OK? It's one of the rules of the game for tomato work, but don't take shortcuts!
Improvement of Estimation
This improvement follows two routes:
●? Improvement in quantitative prognostication, where the error between the number of predicted tomatoes and the actual number of tomatoes gets smaller and smaller.
●? Improvements in qualitative prognostication, with fewer and fewer activities failing to be included in the planning phase.
Benefits of Tomato Work
Three factors contribute to increased personal motivation when using Tomato Work:
●? By completing activities each day where the signs are not too simple and not too complex, you can reach your goals
●? Directly lead to personal improvement and feel new every day
●? Thanks to continuous observation and measurement, it is possible to know how you work/how you are doing
When you don't need tomatoes
The Tomato Method should not be used for the management of activities in your free time.
Appendix 1: Today's To-Do Form
Appendix 2: Activity List Form
Appendix 3: Recordkeeping Form
Recordkeeping for Phase 1
Recordkeeping for Phase 2
Objectives of Tomato Work: (What do you get out of it?).
●? Relieve stress caused by time generation
●? Reduce the number of interruptions and focus your attention
●? Improve judgment
●? Be enthusiastic and stay enthusiastic
●? Confidence to reach goals
●? Improve schedule forecasting, i.e., estimating skills, quality and quantity assurance
●? Accelerated learning and work progress
●? Enhance the sense of decision making when dealing with complex problems
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