Business reception plan template one
One: Preparation before reception:
1. Be familiar with the reception schedule, list of guests to be received, arrival time and transportation ( train/airplane), implement the number of vehicles and personnel to pick up the station.
2. Understand the guests’ special requirements and precautions for catering and accommodation, and make arrangements for accommodation and catering.
3. Make travel and itinerary plans in advance as required, and arrange tourist vehicles, drivers, tour guides,
tourist attractions, and dining spots during the tour.
1. Meeting overview:
(1) Meeting time: 20xx-1-10 to 20xx-1-12
(2) Meeting location: Liuzhou Hotel
Address: Liuzhou Hotel
Phone: xxxxxxxxxx
Contact person: Jia xx
(3) Meeting participants: Head office Representing the heads of each department of the branch,
2. Activity schedule (see schedule)
3. Division of work
Establish a meeting preparation leading group
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Team leader: Jia xx
Deputy team leader: xx
The leadership group has an office and the person in charge is xxx, who is specifically responsible for various tasks during the entire meeting.
Member units: Branch Human Resources Department, Public Relations Department
The office has a materials group and a conference affairs group.
(1) Materials Group
Person in charge: Wei xx
Members: Relevant personnel of the Secretariat
Responsibilities:
1. Leader’s speech, hosting draft, and collection of papers
2. Delegates’ check-in and registration, making rosters and address books
3. Meeting instructions and schedule
4. Accommodation and catering distribution list for representatives and staff
5. Make document bags with notepads, pens and photo albums
6. Material bagging and printing Make representative badges, staff badges, and table tags
7. Arrange bus numbers and assign vehicles for representatives and staff
(2) Conference Affairs Group
Responsible Person: Ou xx
Members: Relevant personnel of the General Affairs Office
Responsibilities: Specifically responsible for inviting leaders to attend the opening ceremony, contacting the opening and closing ceremony conference rooms, meeting reception,
< p> Accommodation, banquets, overall arrangements for various activities, purchase and distribution of souvenirs, logistics support and various coordination work.1. Vehicles
Person in charge: xx
(1) The meeting allocated 3 cars from the Secretariat of the Public Relations Department mainly to welcome the delegation. The two cars in the administrative office are mainly used for conference affairs.
(2) The vehicles allocated by each unit must be neat, clean, fault-free, and dust-free.
(3) The fuel consumption of vehicles in the city shall be settled by each dispatching unit.
(4) Contact each delegation to book railway tickets, refuel the delegates’ own vehicles and deliver them to the station.
2. Pick-up
Person in charge: xx
On January 10, the day when each delegation reported in, a car was sent to the delegates arriving by car on the highway Greet them at the exit; for representatives who come by train, send a car to the station to greet them (the responsible unit will make a pick-up sign).
Specific division of labor: The person in charge arranges it by himself
3. Souvenirs
Person in charge: Jia xx
(1) Prepare souvenirs for Bai 10 copies as a token of appreciation.
4. Accommodation
Person in charge: Jia xx
3 business meeting reception plans 3 business meeting reception plans
(1 )stay. The conference delegates stayed at the Liuzhou Hotel. The chief representative is arranged to live alone in a standard room, and two other representatives live in a standard room. Fruit, cigarettes and major local newspapers are placed in each representative's room.
(2) Banquet. After each delegation reports in on the 10th, a welcome dinner will be held in the hotel, with × planned to accompany them (lay out cards).
(3) Requirements. Dining tables at meetings are fixed according to signboards, and welcome banners are hung in the main hall on the first floor; monograms, flowers, representative seat signs, etc. are hung in the conference room to reflect grandness, dignity, and cleanliness.
5. Visits and entertainment activities
(1) Tours.
Responsible person: Mai xx
Responsible for accommodation, meals, entertainment and other activities during the tour.
Requirements: The tour director is responsible for training 3 men and 3 women, 6 tour guides (to be selected from the Secretariat Department).
(2) On the evening of August 11th, a gala party will be held.
Responsible person: Wei xx
Responsible for contacting the party venue, inviting the band, host, selecting 5 singers in the bureau, and formulating the program for each delegation
Participate in the performance program.
6. Publicity and reporting
Responsible person: Mai xx
(1) Responsible for conference photography and video recording.
(2) Send one photographer and one video reporter each to provide full follow-up service (welcome, meeting, tour).
(3) Put the representatives’ photos into a photo album, record the video on a CD, and hand it to the representatives before they return.
7. Medical insurance
Responsible person: Ou xx
The outpatient department will send a doctor to provide full coverage. Prepare relevant medicines and emergency medical equipment.
Schedule of meeting activities
Table omitted
Business negotiation meeting reception plan 2
In order to arrange for the representatives of the American Dabel Company to come Shanghai and our company negotiated the work and various matters regarding the establishment of a joint venture factory, and the negotiations were carried out smoothly. The following reception plan was specially formulated:
1. Reception time: January 27-29, 2xx
2. Reception location
Pick-up location: Shanghai Hongqiao Airport
Reception hotel: Shanghai Yangyang Xianda Resort Hotel
Address: Shanghai New Railway Station Area, Shanghai No. 2779 Jiaotong Road (No. 99 Fuping Road)
Visiting location: Production base of Shanghai Xuntong Elevator Co., Ltd., China
Shanghai World Expo Park
Shanghai Bund night view
3. Reception objects: Negotiators and accompanying personnel of the American Dabel Company
4. Reception person in charge
General person in charge: xxx (responsible for the command of the entire trip and coordination work)
Reception team: xxx (translator, etiquette lady, commentator, receptionist)
Secretary team: xxx (responsible for drafting relevant documents for reception and negotiation meetings Documentation)
Logistics team: xxx (responsible for hotel arrangements, venue layout, security and other related work of itinerary and conference negotiations) Negotiation team: xxx (lead negotiator, decision-maker, sales consultant, legal consultant, technology Consultant, public relations manager) Total staff: 24 people
5. Preparatory work for the reception
1. Booking of round-trip air tickets
2. Arrangements for food and accommodation
3. Arrangements for greeting vehicles
4. Reception at the venue
5. Organizing and decorating the venue
6. Later work
1. Compilation of negotiation meeting materials
2. Fund reimbursement
3. Summary and information feedback
7. Fund budget Round-trip air tickets (22)+ Hotel accommodation fee (1) + meal fee (8) + car rental fee (65) + sightseeing fee (25) + conference miscellaneous fee (1) + backup fee (5) Total: 6315 yuan (RMB)
8. Precautions
1. Etiquette precautions for receiving foreign guests 2. Preparation of emergency plans 3. Control of budget 4. Keep records of the entire itinerary and negotiation meetings.