I. Establishment of a preparatory working group:
(1) theme: gather members of the Chamber of Commerce, mainly looking for business. Members of the Chamber of Commerce and VIPs will taste litchi activities and invite the Chamber of Commerce to share business opportunities and experiences in different industries on behalf of its members.
1. Organize member activities of Lingshan Chamber of Commerce in Guangzhou (Foshan to be determined) in litchi season;
2. Members of the Chamber of Commerce are leading members. Taking this opportunity, all member units invite their business-related leaders, customers and friends to participate in business negotiations and present Lingshan litchi and special products, so as to enhance customer relations with Guangdong and enhance friends' business circle.
(2) Time: June 22nd (Friday) 16:30-2 1:30, tasting exchange meeting+dinner.
(three) the member units to determine the guest list, making electronic invitations.
(4) Solitaire Registration: On June 12, members of the Business District Chamber of Commerce joined the Dragon.
Deadline for confirmation of registration: June 20th 18: 00.
(Because it is necessary to determine the number of people picking and transporting a box of litchi).
(5) Participants:
Member of Guangxi Lingshan Chamber of Commerce in Guangdong Province;
(1), unified invited guests: president of the chamber of commerce of about 10, presidents of several regions, and deputy secretary-general;
(2) Participants: members of Guangzhou (Foshan to be determined) Chamber of Commerce; The purpose is to provide a business platform for members of our chamber of commerce with a more sense of belonging. All members of the Chamber of Commerce can invite their customers, relatives and friends to enjoy the "Lingshan Litchi Festival" and enhance their vitality for their business development in Guangdong. Members of the Chamber of Commerce have the right to participate in activities for free, the right to help publicize the responsibilities of the Chamber of Commerce and their hometown in a friendly way, and the right to bring back a box of "Lingshan Litchi" at the event site for free.
(3) Inviting guests: Only members of the Chamber of Commerce have the right to invite their customers, leaders, business friends, relatives and friends to attend. Please indicate the number of guests when signing up for Solitaire. The number of guests can be 3, 5, 65, 438+00 or 2, 30, which is up to them. But the expenses incurred shall be borne by the inviter himself. For example, President Cao invited five guests, and the expenses for the five-party banquet (1000x5 = 5,000 yuan) (50 boxes of lychees per person ×80/ 100 yuan = 4,000 yuan) were all borne by the inviting President Cao, and the expenses were paid to the organizing committee in advance when signing up. Lingshan litchi and Lingshan wine tasted at the event site, prizes for participating in the event and the harvest of the lucky draw are all paid by the Chamber of Commerce, and if there are gifts from sponsors, they can also be enjoyed free of charge.
In view of the particularity of some guests, if it is not convenient to eat in the public hall, the conference group can be required to have a private room and bring their own exquisite drinks in the private room, but the cost of overruns will be borne by themselves.
Second, the location and theme of litchi preparation:
(1) Location: Changju Restaurant, Panyu District, Guangzhou (convenient transportation);
(2) Site layout: afternoon meeting place, stereo, sign-in board and dinner meeting place.
(3) Catering: ordering food and buying drinks. It is recommended to purchase some Lingshan pickles and Lingshan rice wine. )
(4) Litchi procurement: contact Lingshan for procurement to ensure freshness and timeliness.
1. It is understood that on June 20-22, the good variety of Lingshan litchi was Guiwei, the local purchase price was about 10 yuan/kg, and the cold chain transportation: the former 52 yuan was1kg, and the 36 yuan was increased every1kg later, that is, the freight was estimated by 5 yuan/kg first; Small trucks can be transported by cold chain, and the freight is negotiable.
2. Transportation scheme: 2 1 Pick fruits at Lingshan Fruit Farm in the afternoon, put them in an incubator and load them with a cold chain truck, and unload them at an activity restaurant on the afternoon of 22nd to ensure the freshness of litchi.
3. The number of litchi required: according to the estimation of 20 tables, each table is reserved for tasting 20 kg of litchi, ***400 kg; Each (member+guest) is expected to take a box of about 8 kg, 200 persons× 8 kg/person = 1600 kg, with a total budget of about 2,000 kg.
(5) Contact sponsorship is in line with the theme of the Litchi Festival: a small number of member enterprises of the Chamber of Commerce and Lingshan merchants in need can be accepted to set up product (specialty) exhibition areas, and a sponsorship fee of 3,000 yuan can be appropriately charged as supplementary funds for party gifts and prizes; You can also contact the conference group to sponsor activities with gifts, so as to increase the guests' sense of gain and realize the sponsors' purpose of promoting themselves. Sponsors can get an enterprise (product) publicity booth at the event site, and the organizing Committee will arrange two staff members to have dinner together. Those who exceed the staff will be charged as guests in advance.
(6), dinner process, program arrangement.
Concise, business model introduction and sharing, performances, games, lottery activities, litchi culture introduction and sharing, Lingshan tourism culture sharing.
Third, the site group:
(1) sign-in board.
(2), the venue banner.
(3) leaflet: promote Lingshan litchi, Guangdong Lingshan Chamber of Commerce, Guangzhou area. Sponsors can print leaflets.
(4) Photographer arrangement: photographic equipment, photographers and requirements.
Four. Finance: determine the financial budget, control and collect fees.
(a), to return to the Guangzhou Chamber of Commerce (Foshan to be determined) as the main expenditure. Members of the Chamber of Commerce are free to participate.
(2) Regulations on expenditure management: each meal is calculated at 100 yuan per person per week, and 100 people is about 1000 yuan per week. The budget of litchi is per person 120 yuan (on-site tasting+take-away per person 10 kg), and the per capita consumption of drinks and drinks is 30 yuan, so the total budget should be controlled within 200-250/ person as far as possible;
Individual members of the Chamber of Commerce shall be paid by the refund fee in their respective districts; Special guest fee: registered members are responsible for paying to the accounting office of the organizing Committee. The organizing Committee is no longer responsible for whether the inviter accepts the expenses of the invited guests. If there are no members of our Chamber of Commerce as guests of the inviter, the Organizing Committee will not accept applications introduced by non-members. At the same time, the Organizing Committee will not accept on-site cash payment, but only sign in, take photos, taste litchi and conduct business exchanges.