Then, how can we improve our work efficiency? The following five points are a summary of personal experience for reference.
0 1 Set goals for yourself
The first problem that leads to inefficiency is to do whatever comes to mind without a goal.
Therefore, the first step to improve work efficiency is to set a good goal.
In fact, I believe many of us also feel this way. It is more efficient to do things with results as the guide than to do things aimlessly. This is why many enterprises have gradually abandoned KPI and adopted OKR.
Therefore, before starting a job, we must first make goals and plans for ourselves, ranging from daily plans, weekly plans, monthly plans, quarterly plans, and even annual plans, and determine what goals to achieve, what actions to take to achieve these goals, and the completion deadline.
However, it should be noted that this goal should not be set blindly, and it should not be pursued blindly. If the goal is set too ambitious and beyond reality, it is likely that you will be very discouraged when you are halfway through, and then you will simply stop doing it.
You must do what you can, and you can add a little difficulty to your ability, so that it will not deviate from reality and be challenging.
Disassemble the work into several small tasks.
The first problem that leads to inefficiency is that in the face of complicated work, there is no way to start, and it is delayed again and again.
For this problem, we can break down the complex work into small tasks that are easier to complete, and then set the completion deadline as well.
To give a simple example, I'm going to publish an article in WeChat official account today. This work mainly consists of two parts, namely: 1, writing articles; 2. Publish articles.
Writing an article can be divided into several steps: (1) looking for material; (2) Outline; (3) Complete the first draft; (4) retouching and finishing the final draft;
Publishing an article can also be divided into several steps: (1) find a map; (2) post in the background;
In this way, the small tasks are disassembled, and then we set the completion time for each small task.
Of course, the specific completion time depends on your own actual situation. If the article you write is not your own specialty, you may need to spend more time looking for materials and finishing writing.
Avoid eating fat at one go, and adopt the method of disassembling tasks, and you will find that many seemingly difficult and impossible goals can be achieved step by step.
Stay away from temptation, adjust your state, and do it for 5 minutes first.
The first problem that leads to inefficiency is that you can't get rid of external interference and can't calm down and immerse yourself in your work.
Although we have set ourselves goals and dismantled our work, I believe that many people will encounter this situation like me, that is, I always think that I will brush the video for a while, 10 minutes later and start working, and the result is an afternoon without doing anything; Or, even if I'm not busy with anything now, I just sit in a daze, or I just don't want to work.
In these two situations, you must use your strong will as an adult to stop yourself at once!
In the first case, we need to keep ourselves away from the temptation, stop brushing videos at once, and put the mobile phone away from ourselves, so that you won't be working and always want to watch the mobile phone;
Second, you need to adjust your state quickly. You can try to wash your face or take a bath, so that people will immediately become energetic and help to get rid of the just decadent state.
If you still don't want to work, then force yourself to work for 5 minutes first anyway. No matter how efficient or effective it is, you only work for 5 minutes and don't do anything else. Once you start working, it's easy to get into the state by doing it.
Unless what you are doing is very difficult, which is far beyond your ability, you may need to reflect here. Is your goal too big, eager to achieve success, or is your work not detailed enough?
04 pomodoro technique
The fourth problem that leads to inefficiency is that you may lack scientific working methods and only know how to work hard against time.
Everyone should have a personal experience. When we work for a long time, our attention and spirit will drop and our work efficiency will be greatly reduced. That's why when we were in school, we had a 40-minute class break of 10 minutes.
Working or studying blindly for a long time, although you have been doing it, will not bring more output, but will reduce efficiency as time goes on.
Introducing pomodoro technique to you here can effectively improve work efficiency.
In pomodoro technique, a tomato lasts for 30 minutes, including 25 minutes of working time and 5 minutes of rest time.
During this 25-minute working time, you can only concentrate on completing this task, and nothing else is allowed. When these 25 minutes are over, take a five-minute break. During these five minutes, don't think about work, just close your eyes or walk around and relax.
When you finish four tomatoes, allow yourself a longer rest time, about 15-30 minutes. This can avoid working for a long time, brain fatigue and inefficiency.
It should be noted that the use of pomodoro technique must be combined with the first point, and goals need to be set; Secondly, you can remind yourself by setting an alarm clock and strictly abide by it.
05 record the problems and solve them one by one.
The first problem that leads to inefficiency is that we have encountered difficulties in our work and hindered the progress.
It is inevitable to encounter problems at work, even in the fields we are good at, there will be unexpected situations from time to time. What should we do?
First, find out the problems that prevent you from achieving your goals and record them. Then diagnose one by one, find the root cause of the problem, and then do whatever it takes to overcome it.
For example, writing an article always doesn't know where to start, and you can't squeeze anything out after a long squeeze. Then you need to read more materials to find inspiration, and you should also pay attention to reading more and accumulating more.
For example, if you don't know how to typeset a post in WeChat official account, then you need to refer to WeChat official account who has good typesetting to see how people do it, or go to Baidu and Zhihu to search for relevant answers, and then take notes and practice yourself to verify the results;
For example, if you want to engage in sideline business, but don't know what you can do, then you need to know what your special skills can be used first, or start from your own interests and cultivate your skills purposefully in this respect;
……
When you find out these problems that hinder you one by one, and analyze them in detail and work out solutions, you will find that many seemingly difficult bones have also been digested by you.