In fact, clerks should position themselves as assistants, that is, sorting out the materials and documents that lead various affairs and reminding leaders of the schedules arranged in advance.

How to organize information? This is probably the core content.

There is an objective problem here: not all positions have clear job content.

In other words, after you apply for this position, you may not know what to do at all, and the personnel department doesn't know what to do.

When the leader doesn't know what you want, you don't know what you want, and your colleagues don't know what you want, which means you still don't want to do anything.

This problem lies with yourself, and you have not found the right position yourself.

Many things have hidden means, many of which are daily work and temporary tasks.

For daily work, you should have a process in your mind, and it is best to fix each process by means of paper text+electronic version+file box.

Similarly, temporary tasks should be the same. I will create a folder for many temporary tasks, and the title of the folder is: time+keywords. The contents of the folder are generally: photos+written records+summary.

In other words, as long as the work you have done is fixed in the electronic version and the paper version, you can use the computer to search the electronic version even if the paper version can't be found at once.

Sometimes a shop assistant can't remember many things at once. A post-it note is very important at this time! Write down the tasks to be completed recently and post them on the computer.

You don't need much advanced computer technology, and the primary school level should be able to cope.

Are you suitable for the position of clerk?

A friend once asked me "unintentionally": Have you found anyone in your company recently? I said no, wait until next year. He said: I heard that the neighbor went in. I said: Are you a key undergraduate or graduate student? Are you the academic leader? Is there any technical expertise that a certain unit urgently needs?

No, you don't know my weight!

Is your father the party secretary? Oh, you wouldn't ask that. Is your father a local tyrant?

My friend curled his lips, and I ended the conversation simply and rudely.

In fact, you can judge whether a person is suitable for this position by watching his conversation.

Some jobs can't be done if you want to. Aside from the external factors that you can't change, the most important thing is to see if you are suitable.

Sometimes a leader needs a document, but you can't find it even if you scratch your head. Another colleague can just type the keyboard for ten seconds.

Your desk is messy, piled with hill-like documents, while others' desks are spotless, with flowers and grass in them, which is very beautiful.

This explains the usual time.

There is a famous "Dutch Career Orientation Test Scale" in the theory of human resource management. The psychological theory of temperament type, such as mucus and bravery, has been rotten all over the country for some time.

To put it simply, the 86 occupations listed in the survey form are divided into six categories according to their scores, namely, reality, convention, enterprise, research, art and social interaction.

Each type of occupation reflects the different psychological characteristics of practitioners.

1, realistic people prefer to deal with specific objects (such as tools, machinery, electronic equipment, etc. ), like regular specific labor and jobs that require basic operational skills, but don't like dealing with people; Suitable for skills and technical occupations; Not suitable for social occupations, hate to engage in education, service, persuasion and other work.

2. Research-oriented people are smart and rational, like abstract, analytical and independent work, are willing to carry out systematic and creative inquiry, and prefer to observe, analyze and reason various phenomena in order to understand and grasp these phenomena. Suitable for scientific research and engineering design; Lack of organizational and leadership skills; Do not like to engage in persuasive or repetitive work.

3. Artistic people are imaginative, impulsive, intuitive, idealistic and creative, prefer vague, free and unsystematic activities, ignore reality and are not good at routine work. They don't like regular activities, they like to show themselves, and they like to be alone. Suitable for literary and artistic creation.

4. Social people are cooperative, friendly, good at talking and socializing, have strong insight, like socializing, care about social problems, attach importance to social fairness and justice, have the ability and desire to teach, guide and train others, and do not like dealing with materials, tools, machinery and other physical objects. Suitable for social, educational and consulting work.

5. Entrepreneurial people are more adventurous, optimistic, energetic and ambitious. They like to take on leadership responsibilities, value political and economic achievements, pursue wealth, power and status, argue with others, and persuade others to accept their views, but they don't like to engage in research activities. Suitable for enterprises, as leaders or government officials.

6. Conventional people are obedient, cautious, conservative, practical and steady, like organized work, prefer to arrange documents such as words and data clearly and orderly, like to use word and data processing equipment to help organizations achieve goals or obtain economic benefits, hate vague, informal, non-procedural or exploratory activities, and don't like to make judgments and decisions on things by themselves. These people value concrete achievements, wealth and status in business and economy. Suitable for office daily work, book management, accounting and statistics.

The characteristic of this theory is that the more similar the occupation types are, the easier it is to make a choice, because there are some personality similarities between adjacent occupations. If there is no similarity between a person's dominant career interest and his second career interest, it will be very difficult for him to choose a career.

According to this theory, we can see that clerks are more suitable for the professional characteristics of "routine". Of course, this classification is not absolute. I see many people with different personalities can do well in this position.

This theory provides a channel for people to find jobs that are more suitable for them. This shows how important it is to know yourself and find a correct position.

Third, how does the clerk meet the superior inspection?

In fact, paperwork is not only for daily office service, but also for superior inspection sometimes. Especially the administrative functional departments of some administrative institutions or enterprises.

According to years of experience, the superior inspection generally follows the procedure of "file-content-feedback-summary" to check the data.

And many people's actual work may be just a link. For example, I am engaged in analysis and summary. I don't have any documents in my hand, and I don't have any specific work feedback.

However, when the superior inspector comes, he won't listen to you explain your division of labor. When he catches a person, he wants everything. If you say that you didn't do a good job of feedback implementation and can't get this information, then he will directly judge that your department lacks this information, resulting in poor overall effect evaluation.

So people from all walks of life should also prepare a document that can cope with the inspection.

Let's talk about the inspection link of "file-content-feedback-summary" first.

Documents: superior documents and unit documents related to your work. This must be an official document. This requires you to go to relevant departments to collect and copy.

Content: The data and written materials of each link, that is, the paper embodiment of the specific implementation work. The more complete, the better.

Feedback: Some jobs should have feedback or return visit. This work is the focus of inspection by inspectors at present. You can go to other departments (such as finance department and efficiency department) to copy some materials in this field.

Summary: The summary analysis related to work should include data and graphic analysis, not just words. Put the data first, then find the problems, then put forward the countermeasures, and finally summarize-such an analysis report can't be written! If you have other ideas, you can add them.

If the information of these four links is ready, it will be enough to meet all kinds of inspections.

People generally do their work in a planned way, so for clerks, people of any personality may not be so strict. As long as you have a plan and can finish it, then you can do the job well.